NGO Job in Kenya – DSW

Terms of Reference

Position: Data Officer 

Department: Programmes & Projects

Duty Station: DSW Kenya Field Office – Mombasa

Background: DSW (Deutsche Stiftung Weltbevoelkerung) is an international development and advocacy organisation, which focuses on achieving universal access to Sexual and Reproductive Health and Rights (SRHR). 

DSW’s mission is to empower young people and communities in low and middle-income countries by addressing the issues of population dynamics and health as a way to achieve sustainable development.

For more information, kindly visit www.dsw.org 

DSW seeks to recruit a Data Officer to be based in Mombasa field office, Kenya. 

The Data Officer’s position is part of the M&E unit, which manages data emanating from all project activities from collection through analysis and use.  

The Unit provides technical assistance to both program staff and partners to build capacity for M&E activities and programs.

Areas of Responsibility: The Data Officer is a member of an inter-related project team. 

The DO is responsible for ensuring quality in collection, cleaning and entry of community and health facility data into the project databases as well as ensuring compliance in the use of relevant data tools. 

S/he will work closely with the Project and Regional Programme Coordinators as well as the National Team Coordinator – Evaluation & Research.

Specific Responsibilities: 

Under the direct supervision of the Project Coordinator - OVC, the incumbent will be responsible for the following duties:
  • Ensure that program data from field sites have been verified and entered in the respective programmatic databases in a timely manner, correctly and accurately, ready for analysis and report generation
  • Participate in identifying training needs and capacity building for project staff and partners
  • Provide support for data collection, analysis, dissemination, and use by project staff
  • Participate in routine data quality exercises in close collaboration with the Project Coordinator
  • Identify and flag inconsistent data reported during project implementation and routine data quality audits
  • Collaborate with the M&E Team to provide technical support to program staff in monitoring and evaluation practices
  • Ensure that appropriate, data collection tools are available in all supported facilities and implementing partners and maintain clear, updated tracking record of tools;
  • Ensure that project data tallies with county data
  • Perform regular data quality checks as per direction from the M&E Coordinator
  • Assist in data cleaning, aggregation and basic data analysis as directed by the M&E Coordinator
  • Work together with M&E team to provide regular, scheduled feedback to project staff
  • Support the Project Coordinator in project documentation and report compilation
  • Provide linkages with Ministry on Health staff on support supervision and membership in relevant Technical Working Groups
Minimum Requirements:
  • Degree in Health Records & Information Technology or Statistics 
  • Three years’ experience in OVC, particularly in the area of child protection, education and health
  • Solid experience in data quality exercises and data entry
  • Proficiency in Microsoft Office suite
  • Training and capacity building skills
  • Ability to meet strict deadlines and work under minimum supervision
  • Ability to work independently and to proactively identify and address data issues
  • Excellent communication and interpersonal skills
Desired Qualifications
  • Good working knowledge of USAID reporting
  • Preference for good working knowledge with Excel, Access, SPSS, or other statistical programs
DSW is an equal opportunity employer and seeks to employ and assign the best qualified personnel regardless of race, colour, religion, gender, marital status, age, national origin, physical or mental disability or sexual orientation.

If interested, please send your application (CV and motivation letter stating your salary expectations) with the reference “Data Officer – Mombasa” clearly indicated in the email subject line to: vacancies@dswkenya.org 

Deadline for application:  June 3rd, 2016

Ideal start date: Immediate


Position: Field Officer – Health & Social Services

Department: Programmes & Projects

Duty Station: DSW Kenya Field Office – Mombasa

Background: DSW (Deutsche Stiftung Weltbevoelkerung) is an international development and advocacy organisation, which focuses on achieving universal access to Sexual and Reproductive Health and Rights (SRHR). 


DSW’s mission is to empower young people and communities in low and middle - income countries by addressing the issues of population dynamics and health as a way to achieve sustainable development.

For more information, kindly visit www.dsw.org 

DSW seeks to recruit a Field Officer – Health & Social Services to be based in the Mombasa field office, Kenya. 

The Field Officer’s position will support implementation of Orphan and Vulnerable Children (OVC) interventions in Kilifi County.

Areas of Responsibility: Working with the Project Coordinator, Regional Programme Coordinator, Programmes & Projects Manager and other staff, the Field Officer provides support on Health & Social service interventions for OVC related activities in Kilifi County. 

S/he will support household-level initiatives to improve the protection of OVCs, and will work closely with Community Volunteers in delivering the essential OVC services as per the standard guidelines.  

Specific Responsibilities:

Under the direct supervision of the Project Coordinator, the incumbent will be responsible for the following duties:
  • Coordinate planning and reporting among Community Volunteers
  • Support in profiling and enrolment of households into the project
  • Maintain a database of project beneficiaries
  • Supervise and oversee household visits
  • Coordinate follow ups to ensure effective referrals
  • Documenting project data, monitoring, compiling and submitting timely reports
  • Prepare activity requests and surrenders on time
  • Mentor volunteers and conduct review sessions
  • Perform budget tracking of the project and submit timely narrative and financial reports to the supervisor
  • Participate and represent the project in the relevant technical working groups and committees
  • Support in identifying potential areas of growth for program development
  • Establish and maintain effective working relationship with communities and local partners
Minimum Requirements:
  • Degree in Social / Behavioural Sciences, Community Development or related field from an accredited institution. Holders of a Diploma with minimum 5 years experience will also be considered
  • At least 3 years experience in OVC, particularly in the area of child protection, education and health
  • Excellent command of English and Swahili languages (written and oral) is required
  • Strong analytical, strategic thinking and writing skills
  • Ability to work independently and in a team
  • Strong IT skills (MS Word, Excel, PowerPoint and Outlook, with practical experience in the use of electronic communications including email, internet, etc)
  • Ability to work and deliver results under minimum supervision
Desirable
  • High level of integrity and honesty
  • Compassionate, and respectful of all people
  • Keen eye for detail
DSW is an equal opportunity employer and seeks to employ and assign the best qualified personnel regardless of race, colour, religion, gender, marital status, age, national origin, physical or mental disability or sexual orientation.

If interested, please send your application (CV and motivation letter stating your salary expectations) with the reference “Field Officer – Health & Social Services” clearly indicated in the email subject line to: vacancies@dswkenya.org 

Deadline for application:  June 3rd, 2016

Ideal start date: Immediate

Please note that only short listed candidates will be contacted and will be required to attend interviews in Mombasa.