Vacancy: Finance Officer
This is a temporary position to relieve someone for 3 months
Key
Tasks and Responsibilities
Finance Management
Finance Management
- Assist
Finance & Operations Manager to ensure internal financial procedures,
systems, policies and controls are applied and complied with throughout
the country programme by all staff
- Assist
Finance & Operations Manager to conduct internal audits of partners to
ensure that all financial and administrative procedures are carried out in
line with the Organisation’s Minimum Financial Standards and Controls,
grant agreements and local legislation
- Maintain
office petty cash including disbursement as authorised and accounting.
- Prepare
monthly office expenses and cash forecast.
- Ensure
all payments are properly authorised in accordance with procedures,
authorisation levels, and prompt payment to suppliers and creditors.
- Ensure
periodic reconciliation of bank and petty cash.
- Assist
with preparation of the office financial reports monthly, quarterly and
annual
- Assist
with the preparation of the office budget and forecasts
- Calculate
and supervise monthly communication costs of each base (phone, e-mail,
Internet).
- Maintain
a central filing system; ensuring consistent use and appropriate archiving
of official administrative and finance documents.
Partnership
Support and Financial Accountability
- Assist
in review and monitoring of partner expenditure against approved budget
- Assist
in provision of technical support to partners in developing and managing
budgets, accounts, reports, internal controls and risk
management
- Participate,
contribute and implement financial decisions in a timely manner from
regular review, visits, meetings and workshops.
- Participate
in management of Organisation’s Small Initiatives Fund (SIF)
- Support
review of monthly funding requests from partners
- Assist
to maintain partners’ grant funding payment schedule/record and ensure
payments are made in accordance with signed grant agreement/grant payment
plan.
- Assist
in grant funding reconciliation on regular basis
Human
Resources Administration
- Prepare
staff payroll, maintain and review staff payroll deductions.
- Maintain
staff annual leave, sick live and TOIL.
- Maintain
the office staff and consultancy contracts.
Coordination
and communications
- Ensure
a high level of information flow to the Finance & Operations Manager
and/ or Regional Representative and the UK as requested that supports the
Organisation’s work including accountability.
- Maintain
good, regular and open communication with the Finance & Operations
Manager and other Organisation EA staff as well as finance department in
the UK
- As
directed by the Finance & Operations Manager and/ or Regional
Representative, organise for finance visits from Organisation UK and
partner staff and ensure that all necessary logistics are arranged
Other
Duties
- Liaise
with the Organisation’s East Africa external auditors
- Working
closely with Finance and Operations Manager, document and improve
financial processes of partners to ensure the effective use of resources
and best practice.
- Prepare
standard and custom reports and conduct various detailed financial
analysis on a monthly, quarterly and annual basis as necessary.
- Perform
such additional tasks as may reasonably be requested from time to time by
the Finance and Operations manager, and/ or the Regional Representative.
- In
undertaking the role, comply with all Organisation global and regional
policies and procedures
Person
Specifications
- At
least a first degree (Bachelors) in business administration, finance and
accounting or other related area of studies is required
- Experience
(minimum 2 years) working in development sector such as NGO, with strong
administrative and financial management experience
- Accounting
skills and with CPA III preferred.
- Ability
to understand and operationalise administrative instructions, financial
and accounting policies, rules and procedures is required.
- Knowledge
of basic animal welfare concepts and an understanding of the importance of
working equines to the economies of developing countries
- Experience
working in other countries in East Africa and an understanding of the
political, social and economic situation in the region.
- Experience in supporting Administration and HR functions.
All
interested and eligible candidates should send their application letter, CV
including 3 referees and updated documents to jobs@cloversmtc.com