Terms
of Reference
Position: Admin Assistant
Department: Finance & Admin
Duty Station: DSW Kenya Field Office – Mombasa
Background: DSW (Deutsche Stiftung Weltbevoelkerung) is an international development and advocacy organisation, which focuses on achieving universal access to Sexual and Reproductive Health and Rights (SRHR).
Position: Admin Assistant
Department: Finance & Admin
Duty Station: DSW Kenya Field Office – Mombasa
Background: DSW (Deutsche Stiftung Weltbevoelkerung) is an international development and advocacy organisation, which focuses on achieving universal access to Sexual and Reproductive Health and Rights (SRHR).
For
more information, kindly visit www.dsw.org
DSW seeks to recruit an Administrative Assistant to be based in Mombasa field office, Kenya. The Admin Assistant’s position provides support to the Coast regional office.
Areas of Responsibility: The Admin Assistant is a member of the DSW Kenya Coast team. S/he is responsible for providing administrative support to officers in the Coast region. S/he will work closely with the Regional Programme Coordinator – Coast, field staff and the Finance & Admin Manager.
Specific Responsibilities: Under the direct supervision of the Regional Programme Coordinator - Coast, the incumbent will be responsible for the following duties:
DSW seeks to recruit an Administrative Assistant to be based in Mombasa field office, Kenya. The Admin Assistant’s position provides support to the Coast regional office.
Areas of Responsibility: The Admin Assistant is a member of the DSW Kenya Coast team. S/he is responsible for providing administrative support to officers in the Coast region. S/he will work closely with the Regional Programme Coordinator – Coast, field staff and the Finance & Admin Manager.
Specific Responsibilities: Under the direct supervision of the Regional Programme Coordinator - Coast, the incumbent will be responsible for the following duties:
- Receive
visitors/phone calls and direct inquiries including correspondence
- Assist
in procurement and inventory of office consumables eg stationery, IEC materials
- Ensure
efficient use of office equipment and supplies
- General
maintenance of communication facilities/equipment
- Assist
in related clerical duties including filing, photocopying etc
- Supervise
maintenance work
- Ensure
office cleanliness and arrangement
- Provide
support for official meetings including observing protocol, taking
minutes, preparing refreshments etc
- Facilitate
hotel and travel bookings
- Any
other duties assigned by supervisor or management
Minimum
Requirements:
- Diploma
in Administration or related field
- Minimum
two years’ experience in front office management
- Proficiency
in Microsoft Office suite
- Ability
to meet strict deadlines
- Ability
to work independently and to proactively
- Ability
to multi task
- Excellent
communication and interpersonal skills
DSW is
an equal opportunity employer and seeks to employ and assign the best qualified
personnel regardless of race, colour, religion, gender, marital status, age,
national origin, physical or mental disability or sexual orientation.
If interested, please send your application (CV and motivation letter stating your salary expectations) with the reference “Admin Assistant – Mombasa” clearly indicated in the email subject line to: vacancies@dswkenya.org
Deadline for application: June 3rd, 2016
Ideal start date: Immediate
Please note that only short listed candidates will be contacted and will be required to attend interviews in Mombasa.
If interested, please send your application (CV and motivation letter stating your salary expectations) with the reference “Admin Assistant – Mombasa” clearly indicated in the email subject line to: vacancies@dswkenya.org
Deadline for application: June 3rd, 2016
Ideal start date: Immediate
Please note that only short listed candidates will be contacted and will be required to attend interviews in Mombasa.