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Program Manager Job in Nairobi Kenya


Position: Program Manager - Kenya
Direct Hierarchy:Area Coordinator - Kenya                            
Contract Duration: One Year    
Location: Nairobi (60%), Field (40%) – All programme areas 
ACTED (Agency for Technical Cooperation and Development) is a non- political and non-confessional international NGO founded in 1993 and headquartered in Paris, France. 

The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.

ACTED is internally looking for professionally confident, self-motivated, experienced and committed team player to fill the Program Manager. 

I. Main objective(s):
1.    Oversee and monitor the implementation of all projects for ACTED in Kenya in a timely, accountable and quality manner.
2.    Technical line management of the Project Officers of ACTED at field level
3.    Directly coordinate with the other departments
4.    Represent ACTED in diverse national and regional fora and promote the organization’s institutional relationships effectively.
5.    Responsible for overall coordination of  Kenya program team in absence of the Area Coordinator
6.    Support the Area Coordinator in monitoring the Kenya Context
II. Responsibilities:
Project Management:
  • Be the driving force in all elements of planning and delivery of Kenya programme activities.
1.    Ensuring that the work plans are done on time
2.    Ensuring that all the objectives of the project are fulfilled.
3.    Monitor the development of current programs (progress, suitability and effectiveness) and suggest modifications to Area Coordinator
  • Responsible liaison with local partners, communities and other stakeholders, and providing oversight on behalf of the  Area Co-ordinator and Country Director.
  • Propose and Harmonize ACTED tools for program in  Kenya
  • Ensure that local communities are closely involved in project implementation and that the relationship between ACTED and local communities remains harmonious, together with field managers and Are Coordinator
  • Plan, draft, update and communicate work-plans with all relevant departments
  • Ensure that all necessary information of program is provided to Logistics and Finance in a timely fashion.
  • Assess the activities undertaken and ensure efficient use of resources;
  • Ensure lessons learning are integrated into program planning and co-ordinate documentation of best practices with field program teams.
Project reporting requirements:
  • With the Area Co-ordinator, harmonize reporting procedures within ACTED Kenya program.
  • In co-ordiantion with the field project officers, develop the monthly project progress reports.
  • Provide fair, timely and accurate analysis of progress and report problems during weekly internal meetings;
  • Together with Area Coordinator, set objectives and specific and general indicators in order to assess and monitor the impact of the programs and to reshape them if necessary
  • Ensure qualitative input from Project Officers as requested for other reports and documents
  • Participate in the elaboration of the program report.
  • To ensure that project files are completed and regularly updated with periodic reporting and monitoring information and any other communication that is required.
  • Key focal point for Project Development Department (PDD) for donor reporting requirements.
Ensure that technical quality and standards are maintained:
  • Collect technical information and analyze associated opportunities and risks for programs in the area of operation
  • Support the Area Co-ordiantor and PDD in proposal development when required;
  • Where needed, work closely with the Appraisal, Monitoring and Evaluation Unit (AMEU) in developing and co-ordinating needs assessments. 
  • Ensure and approve quality and adherence to guidelines and due dates set in any contractual documents (proposal, intermediate and final reports...)Conduct field visits as often as possible, at least bi-monthly, to accessible locations to support the teams on site, pre-empting problems and listening to the teams
  • Support the Area Co-ordinator in identifying relevant technical authorities/partners, and propose formal partnership and/or contracts
  • Monitor and support capacity development of field implementing teams (training plans, capacity assessments)
  • In close collaboration with the AMEU) ensure monitoring findings are discussed with field project teams and implemented to improve project quality.
Ensure Project Relevance & Identify Best Practice/Lessons Learnt:
  • Provide support and information to AME team during their reviews;
  • Discuss AME findings and work to take adequate corrective measures to improve the quality of activities based on findings discussed
  • Draft memos in coordination with AME team detailing lessons learned and best practices identified during the project;
2. Management of Program Team and Oversee Partner Operations
Management of project staff:
  • Technical line management of the Project Officers to ensure that program activities are met in a timely, effective and accountable manner.
  • Follow-up on program team related recruitments, trainings and capacity building. 
Guide and direct partners and project staff:
  • Follow-up recruitment needs and HR situation;
  • Undertake regular programmatic capacity assessments of program staff and build capacity in identified gap areas.
3. Ensure external representation of ACTED in relevant sectors
  • Participate in meetings and ensure visibility amongst local authorities and aid actors.
  • Represent ACTED in donor meetings, present on behalf of ACTED
  • Attend relevant trainings.
Requested Profile
  • A Bachelor’s degree in a relevant field such as Program Management, Development studies, Sociology or related
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Previous experience in implementing Disaster Risk Reduction (DRR) projects
  • Experience working in the Arid and Semi Arid Lands (ASALs) will be an asset
  • At least 4 to 5 years of working experience in high management position.
  • Demonstrated communication and organizational skills;
  • Ability to train, mobilize, and manage both international and national staff
  • Flexibility and ability to multi-task under pressure;
  • Ability to work well in unstable and frequently changing security environments;
  • Willingness to work and live in often remote areas under basic conditions;
  • Proven ability to work creatively and independently both in the field and in the office;
  • Advanced proficiency in written and spoken English
Application Procedure
Qualified persons with the required skills are invited to submit their applications with subject line; APPLICATION FOR PROGRAM MANAGER_KENYA accompanied by detailed curriculum vitae detailing three work related referees and contacts to and received on or before 5.00PM on May 3rd, 2016.

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. 

Please note that only the shortlisted candidates will be contacted.

 ACTED will at no stage of recruitment process request candidate to make payments of any kind. If you receive any email/calls in relation to ACTED’s recruitment and you are unsure about its validity or origin, please contact us on

ACTED is an Equal Opportunity Employer.

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