Position
Details: Office
Administrator
Location: Nairobi, Kenya
Salary: Kshs 35,000 - 40,000/=
Our
client is looking for a mature Office Administrator who will be responsible for
the smooth and effective running of designated office by providing
administrative duties to support its business operations.
Key
Responsibilities:
- Manage
the front office to ensure that reception services including telephone
calls, letters, e-mail etc. are provided in a professional manner.
- Screen
calls as requested and route them to the proper recipient, taking relaying
messages as needed.
- Write
and prepare letters, memos, e-mails, and reports in draft and final form.
- Ensure
timely remittance of monthly taxes and deductions including NHIF and NSSF
- Be
the face of the company and answer basic questions regarding the business
- Ensure
all visitors are warmly welcomed, assisted promptly and professionally.
- Managing
correspondence and dispatch both internal and externally.
- Manage
the petty cash and account for it timeously
- Ensure
high standard clerical Tasks and admin roles is provided to the
organization
- Liaising
with various service providers, and process invoices for payment of office
supplies
- Record
keeping and maintaining files, materials, information, schedules and
related data.
- Maintains
office hygiene.
- Ensures
the office is opened and closed as per scheduled hours.
- Receive
requests and place orders for office supplies, and other office
requirements
- Preparing
Administrative budgets and monitor budget variances
- Maintain
an Assets Register for the Office; Keep account of leases, payments and
collections to ensure the organization meets its obligations
- Carry
out any other tasks assigned by management.
Qualifications Skills and Competencies;
- At
least 2- 3 years’ experience in a fast paced work environment.
- Diploma
in Business Administration, Secretarial, Accounting, Commerce or other
relevant field.
- Experience
and knowledge of basic accounting and remittance of deductions
- Ability
to drive a vehicle is an added advantage
- Ability
to make decisions and handle pressure
- Computer
literacy and proficiency in Ms Office
- Knowledge
of office management systems and procedures.
- Flexibility
and ability to multi-task and to perform at a high level of proficiency.
- Good
planning and organizing skills
- Confidentiality
and high level of personal integrity.
- Good
oral and written communication skills
- Able
to report within a short notice period
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Office Administrator) to career@excelwiseconsultants.co.ke before Friday, 1st April 2016.
Kindly
indicate current/last salary on your CV. N.B: We do not charge any fee for
receiving your CV or for interviewing.
For
more details visit: www.excelwiseconsultants.co.ke
