The
International Committee of the Red Cross (ICRC) is an impartial, neutral and
independent organization with the exclusively humanitarian mission to protect
the lives and dignity of victims of war and internal violence and to provide
them with assistance.
The
ICRC Somalia delegation in Nairobi is seeking for an experienced and motivated
person to fill the position of:
Purchaser Secretary – Nairobi
He/She
performs a predominant support function to all Logistic units in the Delegation
(Purchase, Import and Export, Supply Chain Adminstration, Fleet , Warehouse and
Logistic Management)
He/She
is in charge / manages’ archiving of all the Logistics documents, ensuring that
the required procedures are followed.
Main Responsibilities:
- Overall
responsible for the follow up of cash /voucher/ SMS / scratch card
distribution, especially it’s reconciliation.
- To
participate in the procurement orders with purchaser and requester.
- To
follow up the procurement request.
- Participate
in the filing of procurement documents
- To
evaluate and register suppliers with purchasers.
- Check
and inspect the accuracy of data and reports coming from the field.
- Follow
up of Purchases with the field.
- Ensures
samples of goods for delivery are distributed.
- Ensures
completion of Procurement files, before signature circulation.
- Ensures
that relevant copies of contracts are distributed to different sites.
- Orders
-and manages stationary consumption for the Logistics department. Ensure
that proper utilisation of the stationary is achieved and that ’re-order
levels’ are respected.
- To
manage documentation with Statistician, and tracing of the orders under
the file closed or active.
- Briefs
and trains newly employed staff n the general working of the Field supply
system (FSS).
- Organizes
frequent internal trainings to ensure that all staff are updated on
‘changes’ that arise in the Logistic department.
Minimum requirements.
- Secretary
diploma or equivalent.
- Very
Good computer skills (Excel, word and Power Point).
- Good
command of written and spoken English (Somali knowledge is an asset).
- 3
years work experience in a similar field.
- Methodical
person and common sense.
Warehouse Responsible – Nairobi
He/She is responsible of one or more
warehouse(s) with store keeping activities.
Ensures physical reception of goods,
storage and dispatch is performed according to given procedures.
Main Responsibilities:
- Manages storage of goods, stock control and
stock rotation.
- To label, identify and include the documents
related to the order in the parcels.
- To guarantee the maintenance of the stocks and
warehouse (expiry dates, cleaning, fumigation, etc.).
- To organise inventories (annual, monthly and
spot).
- To keep and update “tableau de bord” with
activities and anomalies indicators (eg. number of deliveries, order
preparation, expeditions, inventory losses, expired goods etc…extracts of
FSS )
- To control the quality of the goods and the
stock turn over.
- To guarantee permanent availability of the
stocks.
- To provide full assistant to client/field at
all time, mainly independently.
- To inform Purchases Dispatch and or
Procurement for the reception, preparation and expeditions.
- To group and label the expeditions and include
the documents related to the expedition.
- To transmit the information related to the
Cargo Manifest to the Field.
- To produce the documents related to the orders
(packing list).
- To define order preparation planning with the
Purchase, Procurement and Dispatch.
- To ensure deliveries and orders for a same
destination according to instructions.
- To match suppliers purchase orders forms (PO)
against delivery forms and to inform the purchaser.
Minimum Requirements.
- Secondary school level or technical college.
- 2 years’ work experience in a similar field of
activity.
- Good knowledge of spoken and written English.
- Good computer knowledge.
- Capacity to adhere to and to implement
procedures.
- Good communication skills.
- Rigor, method and analytical skills.
Interested and qualified persons with
the required experience are invited to submit their application to the Head of
Human Resource Department of Somalia Delegation on the below mentioned address,
before 5th April 2016.
International Committee of the Red
Cross
Somalia Delegation
Denis Pritt Road
P. O. Box 73226, Nairobi
00200 – Kenya
Somalia Delegation
Denis Pritt Road
P. O. Box 73226, Nairobi
00200 – Kenya
E-mail address: sok_hrrec_services@icrc.org
Indicate the position title on the
subject line.
Please note that only short-listed
candidates will be contacted.
Canvassing will lead to automatic
disqualification.