Executive Assistant to the Country
Director
Location: Nairobi
Industry: Health
Our Client, an international NGO
whose core business is reproductive health and family planning to millions of
the world’s poorest and vulnerable women is seeking to recruit an Executive
Assistant who’s key function is to provides comprehensive administrative,
logistical, communication and technical support to the Country Director and
Country Management Team.
- Maintain and efficient work diary for the
Country Director and ensure appointments and meetings are well organized
and coordinated and timed
- Manage and organize meetings for Country
Director and Country Management Team, coordinate availability dates
- Facilitate and take minutes for Country
Management Team and other meetings as instructed and distribute any
follow up actions
- Ensure relevant reports, agenda and other
information is provided and communicated to various levels of management
- Track and monitor the Country Director’s
department budget.
- Facilitate any external events or conferences
as requested by the Country Director
- Coordinating documentation to Country
Director’s office requiring signature.
- Maintain files related to the Board and all
governance issues in conjunction with Director Corporate Services
- Support responses in writing to any
correspondences relating to policy and sensitive matters
- Manage all travel arrangements (visa, hotel,
flights etc.) and ensure Country Director is fully informed of those plans
- Provide logistics for seminars and conferences
are instructed by Country Director
- Conduct research for reports, briefings and
correspondence for presentation as instructed by Country Director
- Reconciliation of Country Director’s monthly
credit card statement and travel requisitions for submission to finance
department.
- First point of contact of Country Director in
her absence, assessing priorities and redirecting mail as necessary
- Managing correspondence between donors,
partners, other stakeholders and Country Director, Ensure that good public
relations is maintained
- Promote cooperate image by professionally
representing Country Director internally and externally and consistently
exhibiting the attributes of the organization
- Representing in for and meetings with
affiliates for which the Country Director is a member e.g. ANMA (Africa
network for medical abortion etc.)
- Develop a data base of key contacts
Qualification and Experience
- Degree in Business Administration, Social
Sciences, Human Resource or any related field
- Master’s degree will be an added advantage
- At least 3 years’ experience of program
support in busy INGO
- Knowledge of donor funded programs management
- Excellent interpersonal/communication skills –
both oral and written
- Excellent Analytical and organizational skills
- Proven ability to interpret verbal, written
and numerical data
To apply, send your CV and cover
letter only to recruit@flexi-personnel.com or before close of business 6th May,
2016.
Clearly indicate the position applied
for and salary expectation on the subject line
NB: Flexi Personnel does not charge candidates for job placement.