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Executive Assistant Job in Nairobi, Kenya

Our client is a FMCG Company looking for an Executive Assistant.

Job Code: EA/BD/160401
Number of Positions Open: 1

Reports To: Managing Director CEWA
Location: Nairobi, Kenya

Closing Date: Open Until Filled

Job Purpose:

  • Provide an effective and efficient secretarial, administrative and support function to the Managing Director
  • Support CEWA Management team in regard of travel arrangements
  • Organize conferences and off site meetings for the Management team or entire organization

Primary Responsibilities:
Diary & Calendar Management
  • Proactively managing the MD’s complex and flexible diary & calendar
  • Assisting to maximise time productivity, such as advising him on upcoming commitments, prioritisation, managing regular changes and dealing professionally with competing meeting requests
Travel Arrangements
  • International and national travel for the MD and CEWA Mngt team members- Making complex travel arrangements (including international), hotel bookings, visa requirements etc.
Scheduling Meetings
  • Scheduling of meetings
  • Attending meetings on behalf of the MD in his absence
  • Taking, typing & distribution of minutes
  • Organize and co-ordinate conferences, workshops & functions (e.g. booking of venues, transportation, compile and share agendas)
Administration & Reports
  • Presentations, letters, memos, agendas and email correspondence
  • Responsible for processing all expense claims for the MD’s activities.
  • Assists with monthly reports
  • Providing general administrative duties including word processing, minute typing, collating and preparing management report documents
  • Supervision of cleaners
Ad Hoc Projects
  • General upkeep of Premises (look & feel of office area).
  • Ordering supplies and dealing with maintenance of equipment within the Department.
  • General secretarial & ad hoc project support for the MD and other Senior Managers as required
  • Managing the MD’s filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing correspondence / matters.
Qualifications and Experience:
  • Bachelor degree
  • 6 to 8 years’ experience of which 3 to 5 years must have been spent within an executive level PA role.
  • Preferably experience within a multinational FMCG company.
  • Proficient in all MS Office packages
  • High level of professionalism and confidentiality of information
  • Excellent problem solving, decision making, organisation and time management skills.
  • Strong attention to detail and high level written and verbal Communication skills
  • Self-starter able to take initiative and ownerships of projects and prioritise workload to completion with limited supervision.
  • Excellent communication and interpersonal skills.
How to Apply:
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by scrolling down and clicking on: Executive Assistant

Kindly include your current and expected remuneration in your application.

Be advised, this job is open to Kenyan nationals only

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