Our
client is a FMCG Company looking for an Executive
Assistant.
Job
Code: EA/BD/160401
Number
of Positions Open: 1
Reports
To: Managing
Director CEWA
Location: Nairobi, Kenya
Job Purpose:
- Provide
an effective and efficient secretarial, administrative and support
function to the Managing Director
- Support
CEWA Management team in regard of travel arrangements
- Organize
conferences and off site meetings for the Management team or entire
organization
Primary
Responsibilities:
Diary
& Calendar Management
- Proactively
managing the MD’s complex and flexible diary & calendar
- Assisting
to maximise time productivity, such as advising him on upcoming
commitments, prioritisation, managing regular changes and dealing
professionally with competing meeting requests
Travel Arrangements
- International
and national travel for the MD and CEWA Mngt team members- Making complex
travel arrangements (including international), hotel bookings, visa
requirements etc.
Scheduling Meetings
- Scheduling
of meetings
- Attending
meetings on behalf of the MD in his absence
- Taking,
typing & distribution of minutes
- Organize
and co-ordinate conferences, workshops & functions (e.g. booking of
venues, transportation, compile and share agendas)
Administration & Reports
- Presentations,
letters, memos, agendas and email correspondence
- Responsible
for processing all expense claims for the MD’s activities.
- Assists
with monthly reports
- Providing
general administrative duties including word processing, minute typing,
collating and preparing management report documents
- Supervision
of cleaners
Ad Hoc Projects
- General
upkeep of Premises (look & feel of office area).
- Ordering
supplies and dealing with maintenance of equipment within the Department.
- General
secretarial & ad hoc project support for the MD and other Senior
Managers as required
- Managing
the MD’s filing systems, mailing list and contacts database, taking
telephone messages and dealing appropriately with incoming and outgoing
correspondence / matters.
Qualifications and Experience:
- Bachelor
degree
- 6
to 8 years’ experience of which 3 to 5 years must have been spent within
an executive level PA role.
- Preferably
experience within a multinational FMCG company.
- Proficient
in all MS Office packages
- High
level of professionalism and confidentiality of information
- Excellent
problem solving, decision making, organisation and time management skills.
- Strong
attention to detail and high level written and verbal Communication skills
- Self-starter
able to take initiative and ownerships of projects and prioritise workload
to completion with limited supervision.
- Excellent
communication and interpersonal skills.
How to Apply:
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by scrolling down and clicking on: Executive Assistant
Kindly include your current and expected remuneration in your application.
Be advised, this job is open to Kenyan nationals only
