International
Organization for Migration (IOM)
Position
Title: Data
Processing Assistant
Vacancy
No:IOMKE/SVN/050/2016
Duty
Station: Nairobi,
Kenya
Classification: General Service Staff,
Grade G4
Type
of Appointment: Special
Short Term, six months with possibility of extension
Closing
Date: April
28, 2016
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners.
IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Regional Health Assessments Coordinator for Sub-Saharan Africa and the direct supervision of the Head of Mobile and Follow-up Unit, the incumbent will be responsible for:
Context: Under the overall supervision of the Regional Health Assessments Coordinator for Sub-Saharan Africa and the direct supervision of the Head of Mobile and Follow-up Unit, the incumbent will be responsible for:
Core Functions / Responsibilities:
- Receiving
and registering all blank Medical forms for Canada and Australia programs
- Distribution
and updating in Mimosa of all blank medical forms (for all programs) and
forwarding to the respective IOM missions or Panel Physicians (where
applicable).
- Receiving
all completed medical examination forms, x-rays and other documents from
IOM missions or Panel Physicians, update the reception of the same in the
database and forward for quality check before clearance by the Data
Processing, Planning & Follow-up Manager.
- Receiving
and updating on-hold cases from IOM Missions/Panel Physicians before
forwarding to Chief Nurse for follow-up.
- Participate
in the mobile migration health assessment missions within the region
(East, Central and Horn of Africa).
- Prepare,
sort and package medical files and other documents during mobile migration
health assessment missions.
- Assist
and support Mobile medical unit during pre and post migration health
assessments in Kenya and the region
- Receiving
and sending x-ray reports to and from Nairobi –Kakuma/Dadaab and the
Region in a timely and efficient manner. Prepare and submit monthly and/or
quarterly radiological quality assessment reports.
- Support
the Data Processing Assistant I- in duties and tasks assigned to the
Planning Follow up Sub-Unit.
- Ordering
and Keeping stock of all stationery and office requirements for the
Daproflo Unit.
- Transmission
of cleared completed medical forms & other documents to High
Commissions or other agencies (non-JVA).
- Filing
incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM
documents and forms related to IOM medical issues.
- Performing
any other related duties that may be assigned by the Data Processing
Assistant-I and the Planning, Monitoring & Follow-up Manager.
Required Qualifications and Experience
Education
- Degree
in Information Technology and two years of experience or high school
degree and Four years of experience
Experience
- Two
years of professional experience in data encoding and reporting, data capturing
and data management especially in health/clinical setting.
- Knowledge
in data processing and analysis especially SPSS, SQL and Access
- Knowledge
of programming is an advantage
- Good
writing skill desirable
- Good
knowledge of IOM system (Mimosa) and other data management systems a plus.
Languages: Fluency
in English and Kiswahili is required.
Required
Competencies
Behavioural
- Accountability
– takes responsibility for action and manages constructive criticisms
- Client
Orientation – works effectively well with client and stakeholders
- Continuous
Learning – promotes continuous learning for self and others
- Communication
– listens and communicates clearly, adapting delivery to the audience
- Creativity
and Initiative – actively seeks new ways of improving programmes or
services
- Leadership
and Negotiation – develops effective partnerships with internal and
external stakeholders;
- Performance
Management – identify ways and implement actions to improve performance of
self and others.
- Planning
and Organizing - plans work, anticipates risks, and sets goals within area
of responsibility;
- Professionalism
- displays mastery of subject matter
- Teamwork
– contributes to a collegial team environment; incorporates gender related
needs, perspectives, concerns and promotes equal gender participation.
- Technological
Awareness - displays awareness of relevant technological solutions;
- Resource
Mobilization - works with internal and external stakeholders to meet
resource needs of IOM.
Other: Any
offer made to the candidate in relation to this vacancy notice is subject to
funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all
cases, a prerequisite for taking up the position is legal residency in the
country of the duty station, or in the neighbouring country located within
commuting distance, and work permit, as applicable.
How to
Apply:
Submit
cover letter and CV, including daytime telephone and e-mail contact to:
International
Organization for Migration (IOM),
Human
Resources Department,
P.O.
Box 55040, 00200,
Nairobi,
Kenya
or
send via e-mail to hrnairobi@iom.int.
Closing
Date: 28 April, 2016
Only
Shortlisted Applicants will be contacted.
NOTE
NO
FEE: The
International Organization for Migration (IOM) does not charge a fee at any
stage of the recruitment process (application, interview meeting, process or
training). IOM does not concern itself with information on applicants’ bank
details.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.