Terre des Hommes Netherlands is
presently looking for a
Regional Finance and Administration
Manager
based in Nairobi, Kenya
full-time, for an initial period of
one year with the possibility to extend
Terre des Hommes Netherlands is a
rights based organisation. The United Nations Convention on the Rights of the
Child (UNCRC) is the cornerstone of all our programmes.
What we do: Terre des Hommes Netherlands focuses its long-term
development work on (the Worst Forms of) Child Labour, Child Migration and
Child Trafficking, Commercial Sexual Exploitation of Children, Sexual and
Reproductive Health and Rights of Children (including Child Abuse and Child
Marriage) and on Child Protection in Humanitarian Crisis.
For each of these forms of child
exploitation, Terre des Hommes Netherlands develops and implements programmes,
through local partners in 20 countries in Asia and East Africa.
Our approach: Terre des Hommes Netherlands addresses the above
mentioned issues through five types of interventions: prevention of the worst
forms of child exploitation, prosecution of those who
perpetrate crimes against children, promotion of a safe and conducive social/economic/legal context for children, provision of services to ensure safe and enduring reintegration of child victims; and partnership & participation to strengthen civil society in the promotion of children’s rights and to include meaningful participation of children.
perpetrate crimes against children, promotion of a safe and conducive social/economic/legal context for children, provision of services to ensure safe and enduring reintegration of child victims; and partnership & participation to strengthen civil society in the promotion of children’s rights and to include meaningful participation of children.
Objective of the position: The goal of this position is to ensure that all
administrative organisation and internal control processes of Terre des Hommes
Netherlands (TdH-NL) in the East African region are executed correctly and
completely and are of high standard; that both the Director of Finance and ICT
at Head Office (HO) and the Regional Representative / Management Team (MT) at
Regional Office (RO) are timely updated and informed, and can take informed
decisions to maintain the required quality standards.
Position within the organisation: The Regional Finance and Administration Manager (RFAM) is positioned in the RO of TdH-NL in Nairobi, with frequent travel in the region (Ethiopia, Kenya, Tanzania, Uganda) and occasionally to TdH-NL’s HO in the Netherlands.
Position within the organisation: The Regional Finance and Administration Manager (RFAM) is positioned in the RO of TdH-NL in Nairobi, with frequent travel in the region (Ethiopia, Kenya, Tanzania, Uganda) and occasionally to TdH-NL’s HO in the Netherlands.
The RFAM is a member of the regional
management team. He/she will report functionally to the Director of Finance and
ICT in TdH-NL HO, and daily activities are coordinated and reviewed with the
Regional Representative in Nairobi.
He/she will work closely with the
country teams in the countries (including Finance and Admin Officers), and
other staff in the region and at HO.
Specific objectives
1.
Financial administration up-to-date
and accurate (reporting on operations and programmes, cash-flows, etc.)
2.
Financial management (policy
development and advice, quality control, budget and expenditure performance
monitoring and advice, audits)
3.
Administrative management and
processes (procurement and disposals, assets, Human Resources (recruitment /
termination), legal advice
4.
Support to country offices
5.
Function as member of Management Team
and other
Responsibilities and Tasks
1. Financial administration
Through the input of Finance and
Admin Officers (FAOs) at Country and Regional Offices:
- Review and provide support to compiling
operational and programme budgets;
- Ensure that all financial commitments and
transactions are executed timely and in line with established procedures
as per Finance Manual, both for operations and for programmes;
- Ensure that transactions are timely and
accurately recorded in the financial administration;
- Ensure that monthly financial reporting is
done timely and accurately, to consolidate these and to report monthly,
quarterly and annually to RO and HO, including analysis and
recommendations;
- Ensure that cash flows (transfers from HO to
RO, Country Offices and partners) are requested timely.
2. Financial management
- Develop and maintain financial and
administrative policies (including for ICT), where this is required, in
consultation with HO and RO, and roll these out;
- Take note of changes in accounting principles
from within TdH-NL or in the region, inform and advise, and implement
these;
- Initiate and coordinate internal and external
audits of TdH-NL operations and programmes;
- Advise and take appropriate action in cases of
misappropriation of funds, fraud, etc.
3. Administrative management and
processes
With support from the Regional
Operations Manager:
- Ensure that the general running of the
regional office is up to desired standard;
- Coordinate (larger) procurement processes,
according to procedures (tendering, pre-qualifications, etc.);
- Ensure that all ICT hard- and software is
according to TdH-NL standards and serviced and maintained;
- Manage and maintain up-to-date HR
administration;
- Provide legal advice, through selected lawyers
and other contacts.
4. Support to country offices
- Update country offices on any relevant
developments in terms of finance and administration, and build capacity as
required;
- Ensure and provide support to country offices
for partner capacity assessments (PCATs) to be carried out in terms of
financial management capacity timely and accurately;
- Support country offices in financial management
of partner contracts as required;
- Provide support and advice to country offices
on general office running matters;
- Any other support and/or advice to country
offices as may arise in the area of finance and administration.
5. Function as member of Management
Team RO and other
- Actively participate in RO management team
meetings, inform and advise in his/her field of expertise and be able to
place in context and act;
- Assume any other duties that can reasonably be
asked from the position.
Knowledge and Experience
- Relevant degree, in finance or business
administration up to Masters degree;
- Experience of at least five years in financial
management including multi-level budgeting, reporting, monitoring,
financial analysis, quality control and auditing;
- Good working knowledge of accounting practices
in an (I)NGO;
- Experience of at least five years in
administrative processes, including logistics and procurement, HR, legal
affairs, etc.;
- Good ICT knowledge and skills, including
financial and accounting software;
- Knowledge of and interest in the social,
religious and political structures of the region and how these relate to
the organisation.
Skills
- Excellent communication skills, i.e.
structured thinking and presentation;
- Team-building, networking and alliance building
skills;
- Excellent written and verbal command of
English language; Swahili is preferred.
Competencies
- Results-oriented
- Cooperative
- Entrepreneurial
- Quality-oriented
- Analytical
- Able to plan and organise
- Independent
- Initiative
Our offer
We offer a challenging and
responsible position in a result driven, professional organisation staffed by
individuals dedicated and determined to prevent and fight child
exploitation.
We offer a competitive salary in
accordance with the labour market, together with a comprehensive package of
secondary benefits, including pension scheme contribution, health insurance,
child education allowance, travel allowance, etc.
How to apply
Please send your motivation letter
and curriculum vitae by e-mail to the Regional Operations Manager at:
recruitment.africa@tdh.nl, clearly demonstrating how you meet the
qualifications for this position, no later than by Monday 28th March 2016.
For more information about this position, you can contact the RFAM through the same email address.
Only Kenyan nationals or those with permanent residence and permit to work in Kenya should apply.
Note that due to the expected large response only shortlisted candidates will be contacted.
First interviews will be conducted during the week of 11th April 2016.
The selection procedure will also
include an assessment test, and checking of recent professional references.
