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NGO Jobs in Nairobi, Kenya – AHADI

The Agile and Harmonized Assistance for Devolved Institutions (AHADI) is a five year USAID program implemented by the State University of New York’s (SUNY) Center for International Development (CID). 

AHADI is designed to support Kenya’s vision and agenda for achieving the promise of devolution. 

The program’s interventions aim to promote governance systems that are transparent, accountable, effective in service delivery, and responsive to empowered citizens by working at both the national and county government levels.
 


AHADI has three main objectives;
1.    Targeted counties provide higher quality services through improved governance
2.    Improved representation of citizen interests and oversight of targeted county government performance
3.    Functionality and effectiveness of the devolved system increased through intra-government engagement and cooperation.
Though AHADI is primarily a DRG project focused on improving the governance of Kenya’s new decentralized, system, it is also designed to have substantial impact on other sectors, as well. 

AHADI therefore takes a sectorial approach in achieving its overall governance objectives. These sectors include but are not limited to good governance, resilience and economic growth, education, health and WASH.

Procurement and Logistics Assistant Manager (1 position),
 
Position Summary: The Procurement and Logistics Assistant Manager will work closely with the Procurement and Logistics Manager and the entire Procurement/Logistics team in the AHADI Nairobi Office to ensure program activities and operational needs are supported to achieve the above noted program objectives.

The work of the Procurement and Logistics Assistant Manager requires highly developed collaboration and networking skills, exercise of discretion, judgment, and personal responsibility.

Reports to: Procurement and logistics Manager
 
Supervisory Responsibilities: None
 
Interrelationships: The incumbent liaises with the other members if the procurement department, Director of Programs, Senior Program Officer / Program Officer / Regional Coordinators / Senior Grants Manger / Grants Manger as appropriate in the course of his/her duties.

Qualifications:
 
Education
  • University degree in Business Administration or appropriate field.
Work Experience
  • Five years’ experience working in a complex and challenging procurement or related environment.
  • Experience in logistics and coordination with travel agencies for flights.
  • Fluency in written and spoken English.
  • Previous experience working on USAID funded project.
  • In addition, must be flexible, willing to perform assigned and additional duties and work irregular hours under unpredictable conditions.
Languages: English language fluency required.

Location and Duration: The location for the Procurement / Logistics Assistant Manager is in the Nairobi head office. 

The job description will be valid for one year and upon the end of the contract period (of one year) can be revised and renewed by the Chief of Party and by SUNY/CID.

Grants Manager 

(1 Position)
 
Position Summary: Responsible for all aspects of the grants management process, including setting up grants management systems, drafting the Grants Under Contract Manual, drafting solicitations, managing proposal review, designing grant templates, drafting grants, ensuring grantee compliance with relevant rules, flow down clauses, grant requirements, and close-out.
 
The grants manager (GM) ensures that all AHADI grants are managed, implemented, reported and closed rapidly and effectively, in full compliance with USAID and SUNY/RF regulations and policies.
 
Reports to: Senior Grants Manager
 
Interrelationships: The GM must coordinate with all other AHADI team members including the senior GM, and the program team (Program Director and the Senior Devolution Advisors). 

The GM is the key liaison between the grantee, the program staff, and the procurement, finance, reporting and M&E teams.

Qualifications: 

The position requires 4 years’ experience in managing multiple grants, a Bachelor’s degree in Business, Management, International Affairs or related field relevant to the position and a minimum of 3 years working in international development. 

The Grants Manager will be familiar with USAID financial systems and regulations have a demonstrated ability to work as a member of a results oriented team, demonstrate good management skills, and be able to perform quality work under tight deadlines. 

S/he shall be shall be fluent in oral and written English, and possess good IT and MS Office skills (proficiency in Excel required).

Experience with finance, procurement, or accounting are desirable.

Location and Duration:
 The location for the Nairobi Grants Manager is in the Nairobi head office. 

The job description will be valid for one year and upon the end of the contract period (of one year) can be revised and renewed by the Chief of Party and by SUNY/CID.

Finance Assistant (1 position),
 
Position Summary: To provide the Finance Manager with financial and administrative support including: processing and tracking all income and expenditure, enforcing compliance, inputting transactions onto the accounting system, maintaining books and records, and reporting.
 
Qualifications:
 

Education
  • Bachelor’s Degree in Business Administration/ Accounting
  • A minimum of CPA Part 2
  • At least three years’ accounting experience in for profit or non-profit organization.
  • Good communication and inter-personal skills
  • Problem analysis and problem-solving skills.
Work Experience
  • Three years’ experience in financial accounting or bookkeeping;
  • Experience working using Oracle as a financial management system preferred;
  • Previous auditing experience highly sought;
  • Previous experience working in Kenya highly sought;
  • Knowledge of local tax laws;
  • USAID experience a plus;
  • In addition, must be flexible, willing to perform assigned and additional duties and work irregular hours under challenging conditions;
Skills
  • Attention to detail and accuracy,
  • Planning and organizing, 
  • Ability to take initiative
  • Ability to work in a team.
Supervisory Responsibilities: None
 
Base of Operations: Nairobi. Kenya
 
Reporting: Reports directly to the Finance Manager in Nairobi, Kenya.

IT / Database Manager (1 Position).
 
Position Summary: The Database/IT Manager will support AHADI achievement of its objectives in Kenya’s devolution process by producing and disseminating information in the AHADI Activity Database. 

The Database/IT manager is responsible for maintaining the integrity of the AHADI Activity Database as well as uploading the database to a web-based sharing platform, or any other acceptable platform and downloading database updates on a weekly basis, or as necessary. 

At the request of the DCOP and the Senior Grants Manager, s/he will ensure that database update protocols are created, revised, compiled and disseminated on a regular basis. 

As an IT manager, the person will work closely with all the staff members to ensure the necessary IT support for the smooth implementation of the project. 

The work of requires a good working knowledge of data security and the exercise of discretion, judgment, and personal responsibility.
 
Qualifications:
 
Education
  • University degree in Information Technology, Computer Science or relevant field.
Work Experience
  • Two to three years’ experience working in Information technology, in a computer support position;
  • Experience working in a complex and challenging field environment;
  • PC and server support experience, especially with Windows Server and Windows Client operating systems;
Skills
  • Computer skills including Microsoft Office applications (Access), Windows operating systems; Experience in data security;
  • In addition, must be flexible, willing to perform assigned and additional duties, and work irregular hours under unpredictable conditions;
  • Excellent interpersonal skills and an ability to manage a diverse range of professional relationships essential.
Supervisory Responsibilities: None.
 
Base of Operations: Nairobi, Kenya
 
Reporting: Directly to DCOP

Assistant Procurement & Logistics Officer 

(2  Positions)
 
Position Summary: Assists Procurement and logistics manager with procurement-related matters; assists program team with logistical duties; is responsible for providing professional and efficient support for visitors and other stakeholders, as well as for performing a variety of logistical duties that support program operations. 

Carries out other related logistics and procurement duties as required by the Procurement / Logistics Manager.

Reports to:
 Procurement and logistics Manager

Supervises:
 None

Interrelationships:
 The Assistant Procurement and Logistics Officer liaises with the Procurement / Logistics Manager, Procurement and Logistics Assistant Manager, Deputy Chief of Party, Finance team, Grants team as appropriate in the course of his/her duties.

Qualifications:
  • University degree in Business Administration or appropriate field.
  • Three - Five years’ experience working in a complex and challenging environment
  • Experience in supporting logistics for donor-funded projects (preferably USAID-funded)
  • High degree of organization and ability to multi-task
  • Ability to work independently, with minimal supervision, and in a team
  • Cross-cultural sensitivity and emotional intelligence
  • Excellent computer skills (MS Word, Excel, and Outlook)
  • Pleasant personality; courteous; with an outgoing approach and a demonstrated ability to work effectively with a broad range of Kenyan and international VIPs as well as elected officials, technocrats and leaders from civil society.
Location and Duration: The location for the Assistant Procurement and Logistics Officer is in the Nairobi head office. 

This job description will be valid for one year and upon the end of the contract period (of one year) can be revised and renewed by the Chief of Party and by SUNY/CID.

Program Assistant 

(3 positions)
 
Position Summary:
 In collaboration with AHADI staff, county government staff, and civil society partners, Program Assistant will manage the technical programmatic and grant activities in execution, administration and reporting.
 
Reports to: Senior Program Officer/Program Officer
 
Supervises: None
 
Interrelationships: The Program Assistant liaises with the Director of Programs, Senior Program Officer / Program Officer / Regional Coordinators / Senior Grants Manger / Grants Manger as appropriate in the course of his/her duties.

The essential qualification, skills and attributes required for this post:
  • Degree in economics, political science, arts, international relations or governance related studies
  • At least 3 years work experience in a government, civil society organization, international organization, donor organization, think tank in the context of governance, democracy, humanitarian, international development.
  • Good research, diplomacy and communication – oral and written skills.
  • Strong research experience and have demonstrated ability to competently produce sound and intelligible reports.
  • Good communication and interpersonal skills;
  • Good knowledge of computer applications, especially MS Word, MS PowerPoint, MS Access and MS Excel.
Competencies
  • Good management skills
  • Good communication skills
  • Sound knowledge and practical experience in decentralization, parliamentary strengthening and policy & institutional reform
  • Analytical thinking
  • Attention to detail and accuracy
  • Excellent Planning and organizing
  • Ability to multi-task and coordinate
  • Self-discipline and highly motivated
  • Ability to cope with the unique pressures of a political work environment
  • A team player.
Location and Duration: The Program Assistant will be based in the AHADI Nairobi office. This job description will be valid for one year and upon the end of the contract period (of one year) may be revised and/or renewed by SUNY/CID.

Travel:
 Travel in country is expected. Transportation, accommodations and per diem will be provided by the project in accordance with AHADI and USAID regulations. It is anticipated that in the travel will be between 30%-40%.

M & E Assistant 

(1 Position)
 
Position Summary: The Assistant will be in charge of: activity data collection; keying in the post training data; updating the trainet data and excel coordinates mapping data; storing both soft copies (SPSS files, activity reports etc. and hard copies (reports, county laws, county policies, training materials etc.); and assisting the grants office in populating the AHADI database.
 
Reports to: M&E Specialist
 
Supervises: None
 
Interrelationships: The M&E Assistant liaises with the Monitoring and Evaluation Specialist, Monitoring, Evaluation, Research and Learning Officer (MERLO), Program Officers, the communications specialist and other AHADI Program staff as appropriate in the course of his/her duties.
 
The essential qualification, skills and attributes required for this post:
  • A degree-level qualification or equivalent in a relevant discipline, i.e. research; project management; community development; social studies; development studies; grant management; etc.
  • Experience working in the development sector
  • Experience in utilizing both qualitative and quantitative methodologies
  • Experience in information analysis and report writing
  • A high degree of self-sufficiency and initiative
  • The ability to work well in a team;
  • Willingness to travel to project areas
  • Good writing skills
  • Good communication and interpersonal skills;
  • Good knowledge of computer applications, especially MS Word, MS PowerPoint, MS Access and MS Excel.
Location and Duration: The Monitoring and Evaluation Assistant will be based in the AHADI Nairobi office. 

This job description will be valid for one year and upon the end of the contract period (of one year) may be revised and/or renewed by SUNY/CID.

Travel:
 Travel in country is expected. Transportation, accommodations and per diem will be provided by the project in accordance with AHADI and USAID regulations. 

It is anticipated that in the travel will be between 30% - 40%.

How to Apply

Do you have the above qualifications and skills? 

Please send 

(1) a Cover letter 

(2) CV and 

(3) References from three past supervisors

to hr@ahadi-devolution.org

Closing date: 1st April 2016. 

Please note only short listed candidates will be contacted. 

Kindly put the subject line for the position you are interested in. 

Applications without the subject line will not be evaluated.

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