Job Title: Audit Assistant
Location: Various
Reporting to: Internal Auditor
Probationary Period: 3 months
The Audit Assistants works in a
liaison with the Internal Auditor, Programmes and Finance teams and reports to
the Country Director.
The Audit Assistant is responsible for confirming and recording money received by MSK’s Centers in the form of cash or credit card from clients in exchange for services.
The Audit Assistant is responsible for confirming and recording money received by MSK’s Centers in the form of cash or credit card from clients in exchange for services.
The primary responsibility of this
role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission
of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Summary of Responsibilities
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Summary of Responsibilities
1.
Ensure compliance to internal
controls.
2.
Ensure financial and stock
reconciliation in the Centers
3.
Offer customer care to clients
Key Responsibilities and Measures
Ensure compliance to internal
controls
The activities include:
- Establish or identify prices of drugs and
services and verify against client bills.
- Ensure there is proper management of daily
cash account, conduct random cash counts and note any discrepancy.
- Ensure all income has been duly recorded in
the CLIC system and Clients issued with a receipt for all payments made.
- Count money in cash drawers (tills) at the
beginning of shifts to ensure that amounts are correct and that there is
adequate change.
- Be cognizant of MSK objectives and be alert to
any financial or administrative malpractice by staff at the Centers.
Measures
- Signed Cash Certificates
- Signed End of Shift Reconciliation.
- Discrepancy Reports
Ensure financial and stock
reconciliation in the Centers
The activities include;
- Calculate total payments received during a
time period and reconcile with total sales (receipts).
- Maintain detailed transaction daily report for
all income received.
- Reconcile income recorded against income
banked.
Measures
- Discrepancy Reports.
- Daily Income Schedules.
- Signed End of Shift reconciliation and copy of
bank deposit slip.
Offer customer care to clients
The activities include:
- Offer customers carry-out service at the
completion of transactions (where appropriate).
- Welcome clients entering establishments (where
appropriate).
- Assist in resolving customer complaints which
are financially related.
Measure
- Incidence/ occurrence report.
Knowledge, skills and attitudes
Qualifications:
Qualifications:
- Bachelor Degree in finance or related fields
from a recognised institution of higher learning
- Professional certification - CPA
(desirable)
Experience:
- Minimum one year work experience
Skills:
- Possess excellent IT skills
- Good organisational skills
- Ability to influence and communicate
effectively.
- Ability to work with minimum supervision.
- Attention to detail
- Ability to work with laid down controls -
financial and administrative
- Ability to remain attentive in a busy
environment
- Ability to work with numbers
- Customer oriented
- Ability to prioritise tasks
- Ability to be versatile.
Attitude / Motivation:
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
There are 13 key behaviours that MSI
encourages in all employees and they are defined below:
Initiative
Initiative
- Thinking ahead and taking action to make the
most of opportunities by finding the optimum solution
Innovative
- Thinking creatively and outside of the box so
that ideas generated create a positive outcome
Effective Communication
- Communicating through active listening and
good questioning techniques, using appropriate body language, ensuring
information is clear and concise.
Responsive
- Being responsive to changing priorities and
demands
Working Efficiently
- Planning, prioritising and organising work to
ensure work is accurate and deadlines are met
Sharing Information
- Sharing information and knowledge whilst
maintaining confidentiality
Focus on Learning
- Taking responsibility for keeping knowledge
and skills updated and for seeking opportunities to develop further
Commitment
- Awareness and understanding of goals, vision
and values and how your role impacts on this and going the extra mile to
meet role requirements
Driven
- Drive and determination to deliver results
Accountable
- Taking responsibility for appropriate
decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
- Openness to embracing change within the
organisation and being able to adjust plans/activities accordingly
Motivated
- Motivation towards achieving quality results
to maximise potential
Team Player
- Working as part of a team by being supportive, flexible and showing respect for each other
How to Apply
Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to: recruitment@sheerlogic.co.ke on or before 8th March 2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Audit Assistant”
Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to: recruitment@sheerlogic.co.ke on or before 8th March 2016.
Only shortlisted candidates will be contacted
NB: Please clearly indicate in the subject line as “Audit Assistant”
