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Recruitment by IEBC, Kenya (Many Positions)

The Independent Electoral and Boundaries Commission (IEBC) seeks to recruit dynamic, competent and result-oriented individuals to fill the following positions:-

 

Position: Constituency Office Clerk 

3 Posts - Kuria West, Emurua Dikirr and Alego Osunga Constituencies

IEBC Grade: 8
 
Job Code: IEBC/5/1/2016
 
Duties and Responsibilities
  • Oversee the general management of constituency office in the absence of the Constituency Election Coordinator (CEC).
  • Completing voter registration control sheets and control registers.
  • Keep up to date statistics on voter registration exercise.
  • Updating regularly and maintaining an updated register of electors and making sure it is always accurate.
  • Checking that all electoral materials and equipment are in good working condition,
  • Assist the CEC in mapping of polling stations/registration centres.
  • Assist in publicity of registration of voters, elections, inspection of the register and any other activity to be undertaken by the commission.
  • Quality control the work done by registration and polling officer on voter registration.
  • Receive, distribute and maintain an inventory of materials and equipment to registration centres.
  • Replacing lost and defaced voters cards with duplicate cards.
  • Assist in preparation of work plans, security plans, transport, and logistical plans.
  • Safeguarding registration data.
  • Assist the CEC in verification of the register of electors.
  • Undertake any other relevant duty assigned by the CEC.
Requirements for Appointment
  • Minimum of C- (minus) in KCSE or division III in KCE and a Diploma in any field.
  • Must be computer literate.
  • 2 years working experience in a large organization.
  • Competent and confident in handling office processes.
  • Must be a resident of the Constituency applied for and must attach a copy of ID card indicating that they hail from that constituency.
  • Good interpersonal and communication skills, good analytical and interpretation of Public Procurement & Disposal Act and Public Procurement Regulations, a team player, good management/leadership skills
  • Must have project management skills
  • Must be computer literate.

Position: Constituency Elections Coordinator 

5 Posts - Butere, Wajir East, Suna West, Turkana North and Kinango Constituencies

IEBC Grade:5
 
Job Code: IEBC/4/1/2016
 
Duties and Responsibilities
  • Provide management support, develop and oversee the implementation of strategies, policies, plans and budgets at the constituency level while ensuring their alignment to the regional and overall Commission strategies.
  • Ensure that election operation activities at the constituency level comply with laid down internal controls and budgetary provisions.
  • Ensure adequate provision of administrative support services at the constituency level including distribution of election materials, transport management, implementation of security policies and protocols and ensuring the safe custody of the Commission’s assets.
  • Be responsible for sound financial management and prudent use of all Commission funds at constituency level in line with commission’s financial policies.
  • Liaise with the Regional Election Coordinator to implement training programmes for registration and election officials at the constituency level.
  • Identify, inspect suitable polling, nominations and tallying centers.
  • Liaise with regional administrative and security officials at the constituency level to ensure safety of Commission Assets including warehouses.
  • Undertake the verification, compilation and revision of Constituency voter’s register as required by law from time to time.
  • Liaise with political parties with respect to elections and related activities.
  • Develop accountability measures, monitor the performance indicators at the constituency levels and ensure the timely preparation of periodic reports.
  • Be the Returning Officer during elections and during voter registration the Voter Registration Officer.
  • Undertake any other relevant duties assigned by the Commission.
Qualifications and Experience
  • Minimum undergraduate degree from a recognized university.
  • A minimum of Six (6) years post graduate working experience in management in a large organization.
  • Proven experience in results-based management, monitoring and evaluation or managing election process is an added advantage.
  • Must be computer literate and should possess good negotiation, planning and coordination skills.
  • Additional training, professional qualifications and experience of fieldwork will be an advantage.
  • Must be a resident of the Constituency applied for and must attach ID card indicating that they hail from that constituency.
  • Must be computer literate.

Manager, ICT Security and Business Continuity

IEBC Grade: 4
 
Job Code: IEBC/3/1/2016
 
Key Duties and Responsibilities
  • Develop and implement information systems security strategies, policies, standards and procedures.
  • Review, maintain and strengthen the organization’s information system assets, risk management framework and programme, incorporating infrastructure and process risk ownership, assessment and mitigation.
  • Proactively monitor security activity through continuous research and recommend suitable solutions to further secure and safeguard Commission’s systems and information assets.
  • Establish and maintain computer incident capability, and provide appropriate systems specialist support for investigations, forensics and recovery.
  • Establish processes to ensure that there is a high degree of integration with the other assurance functions
  • Develop a Risk and business impact analysis process and iteratively implement it on all information systems in alignment with the Commissions requirements.
  • Develop, document and maintain an effective systems continuity plans by regularly coordinating mock runs and improving the backup and restore processes.
  • Gain understanding and acceptance from system users throughout the commission of the continuity plan and their roles/responsibilities within it.
  • Establish and maintain systems disaster recovery sites and plans.
  • Manage vendors partnering in the continuity plans where appropriate and ensure their compliance to contractual agreements.
  • Managing and coordinating with the respective Directorates in order to develop and implement the business continuity management programme.
  • Overseeing the development of the BCM strategy and BCPs by liaising with the respective Directorates in order to ensure that the BCPs are tested and reviewed.
  • Provide expert, timely, and relevant advice to management and the entire organization as well as training and awareness on systems security issues and activities in the Commission and on the best business continuity practices.
Requirements for Appointment
  • Degree in Information Technology, or related field.
  • Minimum of eight (8) years’ post graduate experience in ICT, two of which must be at management level.
  • 6 years working experience as a systems administrator at least in: Networks, Database, Application systems administration and Security Management
  • Project Management skills
  • Basic Skills of Business Management and Strategic Management
  • IT Service Management Certification
  • Professional qualification in Business Continuity, Planning Information Security Management - CISA / CISM / CGEIT

Manager, Systems & Data Centre Support

IEBC Grade: 4
 
Job Code: IEBC/2/1/2016
 
Duties and Responsibilities
  • Manage third party vendors and consultants to ensure service delivery complies with the SLAs.
  • Manage the development, documentation and maintenance of application systems support policies and enforce them to ensure availability and reliability of systems.
  • Manage the development, documentation and maintenance of application systems support standards, policies and procedures and enforce them.
  • Closely collaborate with IS Security and Business continuity section to define and implement DR and BCP requirements and policies.
  • Define and enforce the required ICT systems continuity (backups and restore) processes as per defined DR and BCP requirements to ensure business continuity.
  • Manage the testing and implementation processes for systems upgrades and patches as per technical guidelines to ensure IT Service availability and reliability
  • Manage anti-virus solutions on the enterprise systems to ensure information systems integrity and security.
  • Ensure security compliance of Enterprise Systems as per the Commission’s policy.
  • To ensure that cost justifiable IT (Enterprise systems) Capacity always exists and that it is matched to the current and future identified needs of the Commission
  • To plan and oversee the successful rollout of software and related hardware
  • To account for all the IT (Enterprise systems) assets and configurations within the organization and its services
  • Manage the required standards for the data Centre, Server infrastructure, environment and security and ensure documentation and compliance to guarantee availability and reliability of systems.
  • Manage the change (controls and configuration updates) processes for data Centre infrastructure and applications as per defined policies to ensure compliance
  • Carry out continuous capacity evaluation and planning for the data Centre infrastructure and implementation for necessary expansion and consolidation to ensure availability and to optimize costs.
  • To minimize the adverse impact of Incidents and Problems on the Commission’s activities that are caused by errors within the IT Infrastructure, and to prevent recurrence of Incidents related to those errors
  • Develop and motivate an innovative and inspired team of Systems Analysts and Systems Administrators and re-evaluate their skill and progress in order to ensure delivery of KRAs
  • Lead systems administrators in taking advantage of emerging technologies and innovations to improve on efficiency and costs optimization.
Requirements for Appointment
  • Degree in Computer Science, Information Technology or related discipline. A relevant master’s degree will be an added advantage.
  • Minimum of eight (8) years’ post graduate experience in ICT, (3) of which should be at management level.
  • A demonstrated track record in managing IT service support in a busy and demanding environment.
  • Expert knowledge of current IT standards for operating systems, databases and Infrastructure
  • A good understanding of the electoral process is essential.
  • Knowledge of, and experience in IT service standards, e.g. ITIL, Service delivery certification will be an added advantage
  • Excellent presentation, oral and written communication skills
  • Excellent negotiating skills, able to interact with staff and service providers at all levels
  • Good Project management skills
  • Demonstrated leadership and interpersonal skills
  • Strategy development and execution
  • Planning and coordination skills
  • Problem solving and analytical skills
  • Ability to make critical and timely decisions in a highly sensitive environment.

Director – Supply Chain Management 

1 Post

IEBC Grade: 3
 
Job Code: IEBC/1/1/2016
 
Duties and Responsibilities
  • Responsible for development of procurement and supply chain management policies and procedures manuals in the Commission.
  • Responsible for designing, planning, implementing, controlling and monitoring of supply chain activities in the Commission.
  • Ensure the development of appropriate supply chain management accountability structures for effective and efficient service delivery and value for money.
  • Develop and implement cost effective procurement, logistics, distribution, warehousing, storage, stock control and contract management strategies to ensure that they add value and meet the Commission’s objectives.
  • Coordinate the development of Commission’s annual and multi-year procurement plans in liaison with other directorates and guide in their implementation.
  • Oversee the preparation of tender documents, requests for proposals, and advise user departments in preparations of procurement specifications for various goods, works and services.
  • Ensure maintenance and adequate record keeping of procurement Logistics and Warehousing records.
  • Facilitate implementation of Government e-procurement in the Commission and ensure that supply chain management staff and users are adequately trained on the same.
  • Ensure the Commission gets maximum value from the contract governance arrangements through performance management of suppliers.
  • Ensure proper storage and warehousing of Commission’s stores and the security of the same,
  • Ensure development and implementation of cost effective disposal policies and procedures for obsolete stores and equipment.
  • Ensure development of directorate work plans and the implementation within approved budget.
  • Ensure that the directorate is adequately resourced by professional and competent personnel,
  • Supervision and work appraisal of staff under his/her command.
Requirements for Appointment
  • Must have a Bachelor of Commerce, BA in Economics or Administration degree from a recognized university.
  • Must have a master’s degree in MBA, MSc in Procurement/Supply Chain Management or in any related field.
  • Must have a minimum of 10 years post graduate work experience in supply chain management.
  • Must possess a postgraduate diploma in Procurement/Supply Chain Management from a recognized institution of higher learning or a professional body.
  • Must be a member of a professional procurement body e.g. KISM.
Integrity Clearance
 
In addition to the qualifications set above, the applicants must further meet and submit the following clearances:
1.    Ethics and Anti-Corruption Commission (EACC)
2.    Criminal Investigation Department (CID)
3.    Kenya Revenue Authority (KRA)
4.    Director of Public Prosecutions (DPP)
5.    Chief Executive Officer, Higher Education Loans Board
6.    Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc
7.    Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau
Security Clearance: All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS)
Application submissions
 
Interested candidates are requested to submit their duly completed applications together with an up-to-date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and email contacts of three (3) referees who must be familiar with the candidates previous work experience. 

Applicants must indicate the Job code and title on the top left corner of the envelope.

Applications and supporting documents shall be:
 
i) Hand delivered to the IEBC CEO/CS, 6th Floor, Anniversary Towers, University Way, Nairobi:

and/or

ii) Send via Post Office to: 

Independent Electoral Boundaries Commission (IEBC),
P O Box 45371-00100,
Nairobi, Kenya.

Applications must reach IEBC by 15th February 2016

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