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Project Coordinator Job in Kenya

Job Vacancy: Project Coordinator, IBP Kenya

Expected start date: 

International Budget Partnership (IBP) collaborates with civil society organizations in countries around the world to use budget analysis and advocacy as a tool to improve governance and reduce poverty. 

Established in 1997, IBP is based in Washington D.C. IBP and its partners conduct research and advocate at national and international levels for improvements in budget transparency, participation and accountability.

IBP’s work in country is focused on strengthening the impact of civil society advocacy on country level budget policies and outcomes. Through deep and sustained engagement within countries, IBP provides support to build expertise and skills of civil society actors involved in budget advocacy. 

It also strengthens the partnerships and dialogue between these groups and other stakeholders in the budget process, including government. 

IBP-organized advocacy, research, technical assistance and networking are all integral components of IBP’s work in country.

The International Budget Partnership Kenya (IBPK) is looking to appoint a Kenyan national as Project Coordinator to support the IBPK operations in terms of logistics and administration, and provide support to the implementation of IBP programs as required. 

In addition, the Project Coordinator is responsible for key communications support functions for all IBPK undertakings.

Main duties and responsibilities include:

Administration and logistics of IBPK
  • Performs all administrative and logistics functions in relation to events organized by IBPK, including making arrangements for the venue and catering, contacting vendors as may be required, inviting and confirming participation of invitees to events, preparing all the materials and handouts needed at the meetings, reimbursing participants as appropriate, and ensuing that all vendors correctly invoice and are paid for services provided
  • Performs all administrative and logistics functions to ensure that all office equipment are properly functioning, and that there is an adequate supply of office stationary and supplies
  • Performs all administrative and logistics functions in relation to IBPK staff travel within Kenya
  • Supports the IBPK’s country manager and/or finance consultant team settle all payments to all vendors, and help in the proper recording of transactions
  • Publishes all approved content on IBPK social media outlets
  • Liaises with IBP DC as needed.  Maintains, manages and updates the IBPK’s corporate communications (mailing list for publications, newsletter, contact database etc.)
  • Performs all other related tasks required for the general functioning of IBPK, or as instructed by the Country Manager
Support of IBPK Programs
  • Regularly updates the IBPK program reporting database for the quarterly and annual reports, and liaises with both the Country Manager and the IBP DC office to finalize these entries
  • Assists the Country Manager and Research Analyst on various research products as needed
  • Assists in facilitating trainings and workshops at national and county levels organized as part of IBPK programs
  • Proposes weekly content for the IBPK social media platforms for approval by the Country Manager
  • Maintains links with media, parliament and others accountability actors in Kenya and recommends to the Country Manager whom IBPK should be reaching out to share and discuss new information and analysis generated by IBPK
  • Supports the Country Manager as needed in providing key CSO partners, government and media with technical assistance
  • Bachelors’ degree in a relevant field
  • Minimum 2 years of combined experience in office administration, project coordination, communications support roles
  • Good written and verbal communication skills in English; able to communicate effectively with partners, consultants and vendors, as appropriate
  • Able to identify potential problems and generate alternative courses of action
  • Good interpersonal skills and the ability to thrive in and contribute to a culture of collaboration and teamwork in a diverse work environment
  • Demonstrates very high level of organization; a strong ability to prioritize tasks to meet multiple deadlines and to document work done
  • Ability to work independently with minimal supervision
  • Proficiency in Microsoft Office package required; proficiency with other specialist software applications, desirable
  • Proficiency in Kiswahili, desirable
Salary: Commensurate with experience, very competitive benefits.

To apply:

Send a cover application letter and resume by email

Please put “Country Manager for South Africa” in the subject area.  

Applications will be accepted until the position is filled. NO PHONE CALLS PLEASE. 

International Budget Partnership is an Equal Opportunity employer.  

All qualified applicants will receive consideration for employment without regard to race, religion, sex, national origin, disability, or protected veteran status. 

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