Office Assistant Job in Kenya

International Rescue Committee (IRC)

Office Assistant
 
Sector: Administrative Support

Location: Kenya 

Employee Type: Regular

Employee Category: Full Time
 

Job Purpose / Objective: The Office Assistant is responsible for maintaining the interior of the IRC Urban office in the condition required by the lease agreement. 

As well, he/she provides support in procurement and warehousing. 
Key Responsibilities

Procurement and warehousing:
  • Assist with procurement requests emanating from the urban office through tracking and follow up;
  • Receives and records all invoices and delivery report received from the warehouse;
  • Leads in store releasing of the necessary items for the urban office;
  • In liaison with the driver, collects items from the warehouse for the office.
Office Assistance duties:
  • Sits at the reception desk and receives visitors;
  • Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information;
  • Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations;
  • Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation;
  • Ensures proper filing of all documentation that needs to be filed;
  • Ensuring the office is cleaned daily as assigned;
  • Making tea and coffee for staff and guests upon request;
  • Cleaning of computers regularly;
  • Cleaning of the inside of the windows twice a month;
  • Washing dirty utensils, wiping and placing them in their respective places;
  • Prepares monthly payment requests for office drinking water and office milk and any other payment requests for administration department;
Others:
  • Attend to any other duties or tasked delegated by the supervisor or designate.
Key Result Areas
  • Maintain the office clean and tidy.
  • Coordinate the movement of documents between urban office and Supply Chain
  • Ensure warehouse items are collected on time.
Required Qualifications:
  • O level certification
  • Two years work experience in office management
Required Experience & Competencies:
  • Competent in spoken and written English
  • Competent use of PC especially MS word
  • Organization and planning skills
  • Work management and prioritizing skills
  • Verbal and written communication skills.
Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector. 

How to Apply

CLICK HERE
 to apply online 

IRC leading the way from harm to home.
 

IRC is an Equal Opportunity Employer.
 
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.