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NGO Jobs in Nairobi Kenya - International Rescue Committee

International Rescue Committee (IRC)

WPE Coordinator - Nairobi
Sector: Women's Protection and Empowerment 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time
Job Purpose / Objective: Working under the supervision and guidance of the Deputy Director Programs (IRC Kenya),  and technical support from WPE Technical Advisor, the WPE Coordinator will be part of the country  management. 

The Women’s Protection and Empowerment (WPE) Program Coordinator is the senior most technical and program expert on WPE within the Kenya program. 

The position is responsible for providing overall leadership in advancing the implementation of Strategic Action Plan (SAP), guidance, coordination and technical support to IRC’s GBV programs throughout Kenya.  

The WPE Coordinator, as a member of a larger research team, also is responsible to ensure safe and effective implementation of current and subsequent research projects in the WPE program.  

A five year research project on case management efficacy is being implemented in Dadaab. 

The WPE Coordinator will provide regular technical support and field-based monitoring visits to WPE teams working in Kakuma, Dadaab, and Turkana to ensure that all interventions are technically sound, take into account international best practices, and are appropriately meeting the needs of survivors in target communities. 

S/He will be required to work in collaboration with other technical coordinators, the Grants unit and field teams to ensure that the program activities are implemented according to approved work plans, the IRC Kenya WPE sector strategy, the country program strategic plan and in accordance with the IRC program framework. 

Key Responsibilities

Program Management:
  • Work with the program staff to develop proposals and work plans to guide implementation of approved WPE grants. Support the field teams in the implementation and monitoring of the work plans ensuring that activities reflect the commitments IRC made to the donor and the community
  • In collaboration with WPE program staff, the Technical Advisor and the Deputy Director - Programs, oversee WPE programming in Kenya through regular monitoring and evaluation
  • Ensure that ethical and sound data collection and information management systems are in place with associated information sharing protocols for GBV analysis, planning, evaluation, and advocacy
  • Ensure effective team communication and support between team members based in Nairobi and the three field sites, including opportunities for debriefing and staff care
  • Provide guidance and technical support to sector-specific design and implementation through regular field visits.
  • Work with the program teams to ensure that field experiences are documented and used to advocate on behalf of the communities with which we work
  • Support partnerships on GBV programming with Local Non-Governmental Organizations
Strategy and Business Development
  • Identify gaps in existing WPE programs and work with the team to develop innovative approaches and mechanisms to address them.
  • Work on new and potential opportunities for programming in WPE in line with country program strategic plan.
  • Participate in the design and development of new programs or initiatives within the country program as required
Human Resource management
  • Assist with the recruitment of GBV staff, in coordination with HR and the field and program management
  • In collaboration with the respective Field Coordinators (FCs), provide technical performance management (setting of objectives, appraisals and development plans) for WPE program managers
  • Work with the respective FCs in ensuring transition planning and capacity building of WPE staff.
Finance, Budget and Grant Management
  • Work with the field teams in the development of WPE program budgets and spending plans and any other grants management aspects as may be required
  • Overall responsible for WPE program budgets. Monitor budget spending in line with the spending plans and develop remedial plans where necessary to ensure budgets are optimally utilized.
  • Work closely with the field teams to ensure diligence in grants utilization
  • Work with the Grants Coordinator to ensure all WPE grants are in compliance with donor guidelines and contracts/ agreements including budget flexibility and reporting requirements.
Coordination, Representation and Advocacy
  • Actively develop and maintain effective working relationships with key stakeholders in Nairobi, including donors, government actors, UN agencies (including UNHCR), international and local NGOs, and other relevant actors.
  • Develop strategic partnerships with local, Kenya-based organizations, wherever possible
  • Regularly attend GBV sub-cluster meetings and feed in IRC priorities at Nairobi-level meetings
  • Ensure field concerns and challenges are brought to relevant Nairobi stakeholders to push for standards and procedures that systematize how GBV is implemented and coordinated at all levels.
Required qualification /experience & Competencies:
  • MA/S or equivalent in health (MPH), Gender, social science, humanities or other related degree
  • 5 years’ experience in gender or GBV programming with at least 2 years’ experience in direct service provision for survivors of sexual violence and gender based violence
  • Previous experience supervising and managing a multi-disciplinary team in a cross-cultural setting
  • Previous experience in emergency preparedness and response, preferred
  • Demonstrated experience in capacity building and mentoring of national and international staff
  • Knowledge, skills and experience in participatory methods, community development and partnership
  • Demonstrated leadership, communication, and facilitation skills
  • Excellent interpersonal and problem-solving skills
  • Good coordination and networking skills
  • Excellent written and oral English skills
  • Experience in grant management and proposal writing
  • Excellent computer skills in programs such as: MS Word, Excel, Power point.
How to Apply

CLICK HERE to apply online 

Finance Officer - Lodwar
Sector: Finance  

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time

Job Purpose / Objective:
 The Finance Officer is responsible for finance management, budgeting, budget management, and compliance to internal control processes, systems, donor rules & regulations and statutory obligations.

Key Responsibilities
  • Budgeting, Reporting & Grant management
  • Partnership / Sub-grant management
  • Document review & control
  • Bank & Cash management
Key Result Areas
  • Ensure prompt settlements based on adequate standard documentation, manage advances & liquidation including that of fuel deposits, advice staff on proper accounting procedures; control field liquidity& oversee proper functioning of Lodwar Finance office
  • Encourage spending paperwork plans, enforce accuracy of all transactions, actively participate in BVAs analysis, reviews, identifying variances and work together with program managers to generate comments for informed management decision, identify & correct erroneous postings, organize the same into journal forming part of field reports for monthly system update,compile and submit timely commitments for BVAs update
  • Support pre-assessment reviews to determine capacity needs of sub-grantees monitor sub-grant reporting and undertake verification of reported expenditure to ascertain whether such meet reasonable, allocable and allowable criteria; build partners staff capacity in documentation & recording of expenditure in journal format as and when they occur to enhance level of accountability & efficiency in reporting.
  • Support in monitoring operations budgetary allocations, identify areas of concern specifically in terms of rising costs, suggesting adaptive & enforceable causes of action, facilitate implementation of policies on accommodation, travel and transport & offer interactive support to operation’s in settling outstanding financial obligations.
  • Audit & ascertain reliability, accuracy and completeness of financial reports, observe deadlines for periodical submission of monthly finance reports, cash transfer requests & advice Finance Manager on issues affecting field financial operations, consistently highlighting areas requiring support on procedures and control.
  • Provide or support periodic finance training to program staff, sub-grantees and key stakeholders on compliance (Authority delegation, Authorization levels, internally enforceable procedures, and requirements for adequate standard documentation) & Budget Vs Actual management including application of account & T-codes on transaction processing.
Required Qualifications:
  • A bachelor’s degree in Finance or Business Administration with minimum CPA II qualification; 
  • Knowledge of fund accounting, procurement management of US and UN cooperative agreements, Microsoft Office software & SUN System accounting is an added advantage.
Required Experience & Competencies:
  • At least three years of finance and accounting experience in a similar position.
  • Experience in auditing, accounting/finance management
  • Work in multi-cultural, multi-national context
  • Work experience in conditions of low infrastructure, hardship & compromised security    
Managerial and Technical Skills
  • Supervisory responsibilities; ability to manage/administer a finance unit, rationalize work, delegate tasks, prepare and administer budgets & manage finance sector
  • Apply advanced systems to simplify work and negotiate systems improvements,
  • Propose solutions to make best use of staff and financial resources
  • Analytical/Communication/inter-personal skills, negotiation
  • Ability to train and educate other people
  • Ability to work independently in a rapidly changing professional environment; build teams with desired level of flexibility to ensure efficient, effective & optimal application of resources.
How to Apply 

 to apply online 

Finance Manager - Nairobi
Sector: Finance 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time
Job Purpose / Objective: The Financial Manager has overall responsibility for the finance and sub-grant functions for the country program. 

The Finance Manager - responsibilities include internal control, field office monitoring & control, reconciliation and verification of payment, staff training & capacity building functions.

Key Responsibilities

1. Sub - Grant Management
  • Reconcile sub-grant financial reports
  • Review sub-grant financial reports from field office and provide feedback as necessary
  • Prepare sub-grant reconciliations for Program and Finance review and sign off
  • Review sub grantee cash requests
  • Manage and track, with IRC field finance staff, all sub-grant budgets and obligations
  • Inform the Sub grant finance controller of major budget fluctuations, significant overspending or under spending
  • Liaise with IRC Field Finance Staff to ensure completeness, correctness and accuracy of sub-grantee financial reports
  • Liaise with local CBOs and INGOs
  • Liaise with IRC Financial Controller and IRC Headquarters in regards to any sub-grant reconciliation or payment request as necessary
  • Conduct pre-award assessments of new sub grantees
  • Responsible for conducting financial and general compliance monitoring visits for sub grantees
  • Prepare monitoring reports and compliance work plans after each monitoring visit.
  • Coordinate, prepare for and conduct financial and compliance trainings and follow-up training for IRC field finance staff and sub-grantees
  • Work with Senior Sub grant Officer to ensure that all logistical arrangements for CBO/NGO training workshops are made and confirmed in a timely manner
  • Liaise with the partnership manager in identifying gaps for capacity building of the partners
  • Follow up on pre-assessment reviews to determine capacity needs of sub-grantees and oversee sub-grant reporting and undertake verification of reported expenditure
  • Review the Cash request of sub grants and ensure timely transfer of funds and review of sub-grant advanced amounts versus expenditures reported
2. Budgets development, Operating budget update and, Donor Reports
  • Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
  • Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
  • Operating budget - Working on the formulation of annual operating budgets, operating budget reforecast. Review operating budgets of the allocated filed sites.
  • Update quarterly CO operating budget and advise the outcome to the finance controller
  • Attend assigned Grant Opening and Closing Meetings for all Field Office
  • Preparation of donor financial reports as per the donor agreements & contracts and ensuring donor regulations are adhered to for all aspects of the operations
  • Active participation in Nairobi BvAs review meeting and providing feedback on all finance related action points and Closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actuals prepared by the Finance Officer
  • Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
  • Ensure that BvAs are provided to relevant parties on time and accurately by the 15th of every month. Supervisor the senior finance office budget & compliance for timely submission
  • Be a focal person for assigned grant reporting and budget development.
  • Submit accurate and timely donors report to relevant staffs
3. Training & Staff Management
  • Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.
  • Maintains current job descriptions for all positions within the finance group.
  • Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
  • Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
4. Field office monitoring & reporting
  • Prepare a standard field visit schedule and conduct field visit
  • Prepare field monitoring report and update finance controller the visit
  • Asses field office internal control system and advise FC if any gap
5. Document Management
  • Review internal system of record retention to ensure compliance with IRC policy
  • Ensure maintenance of uniform standards for documentation; including forms, support documents etc. for partners file
  • Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access;
  • Control access to financial records to authorized staff only.
Key Result Areas: Strengthen and maintain the integrity of finance systems, ensuring smooth financial operations for supporting program work, updating and generating timely financial information to the management, donors, partners and other organizational levels.
Required Qualifications:
  • A Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
  • A Masters degree with a Finance concentration will be an added advantage
  • Not less than 3 years at a senior level within the Finance Department of an international organization. Experience in the humanitarian sector will be an added advantage
  • Current or previous experience within IRC in a similar role will also be an added advantage
  • Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs.
Required Experience & Competencies:
  • Good written and verbal skills in the English language.
  • Must be comfortable in being a proactive member of the top-management team. Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
  • Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
  • Ability to carry out responsibilities independently with minimal technical support from within the program organization.
  • Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
  • Good at role of facilitator and team player in solving problems.
  • Committed to staff training and development
How to Apply

CLICK HERE to apply online

Kenyan nationals are encouraged to apply. 

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector.  

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: or report to the nearest police.

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