WPE Coordinator - Nairobi
Sector: Women's
Protection and Empowerment
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
The Women’s Protection and
Empowerment (WPE) Program Coordinator is the senior most technical and program
expert on WPE within the Kenya program.
The position is responsible for
providing overall leadership in advancing the implementation of Strategic
Action Plan (SAP), guidance, coordination and technical support to IRC’s GBV
programs throughout Kenya.
The WPE Coordinator, as a member of a
larger research team, also is responsible to ensure safe and effective
implementation of current and subsequent research projects in the WPE
program.
A five year research project on case
management efficacy is being implemented in Dadaab.
The WPE Coordinator will provide
regular technical support and field-based monitoring visits to WPE teams
working in Kakuma, Dadaab, and Turkana to ensure that all interventions are
technically sound, take into account international best practices, and are appropriately
meeting the needs of survivors in target communities.
S/He will be required to work in
collaboration with other technical coordinators, the Grants unit and field
teams to ensure that the program activities are implemented according to approved
work plans, the IRC Kenya WPE sector strategy, the country program strategic
plan and in accordance with the IRC program framework.
Key Responsibilities
Program Management:
- Work with the program staff to develop
proposals and work plans to guide implementation of approved WPE grants.
Support the field teams in the implementation and monitoring of the work
plans ensuring that activities reflect the commitments IRC made to the
donor and the community
- In collaboration with WPE program staff, the
Technical Advisor and the Deputy Director - Programs, oversee WPE
programming in Kenya through regular monitoring and evaluation
- Ensure that ethical and sound data collection
and information management systems are in place with associated
information sharing protocols for GBV analysis, planning, evaluation, and
advocacy
- Ensure effective team communication and
support between team members based in Nairobi and the three field sites,
including opportunities for debriefing and staff care
- Provide guidance and technical support to
sector-specific design and implementation through regular field visits.
- Work with the program teams to ensure that
field experiences are documented and used to advocate on behalf of the
communities with which we work
- Support partnerships on GBV programming with
Local Non-Governmental Organizations
Strategy and Business Development
- Identify gaps in existing WPE programs and
work with the team to develop innovative approaches and mechanisms to
address them.
- Work on new and potential opportunities for
programming in WPE in line with country program strategic plan.
- Participate in the design and development of
new programs or initiatives within the country program as required
Human Resource management
- Assist with the recruitment of GBV staff, in
coordination with HR and the field and program management
- In collaboration with the respective Field
Coordinators (FCs), provide technical performance management (setting of
objectives, appraisals and development plans) for WPE program managers
- Work with the respective FCs in ensuring
transition planning and capacity building of WPE staff.
Finance, Budget and Grant Management
- Work with the field teams in the development
of WPE program budgets and spending plans and any other grants management
aspects as may be required
- Overall responsible for WPE program budgets.
Monitor budget spending in line with the spending plans and develop
remedial plans where necessary to ensure budgets are optimally utilized.
- Work closely with the field teams to ensure
diligence in grants utilization
- Work with the Grants Coordinator to ensure all
WPE grants are in compliance with donor guidelines and contracts/
agreements including budget flexibility and reporting requirements.
Coordination, Representation and
Advocacy
- Actively develop and maintain effective
working relationships with key stakeholders in Nairobi, including donors,
government actors, UN agencies (including UNHCR), international and local
NGOs, and other relevant actors.
- Develop strategic partnerships with local,
Kenya-based organizations, wherever possible
- Regularly attend GBV sub-cluster meetings and
feed in IRC priorities at Nairobi-level meetings
- Ensure field concerns and challenges are
brought to relevant Nairobi stakeholders to push for standards and
procedures that systematize how GBV is implemented and coordinated at all
levels.
Required qualification /experience
& Competencies:
- MA/S or equivalent in health (MPH), Gender,
social science, humanities or other related degree
- 5 years’ experience in gender or GBV
programming with at least 2 years’ experience in direct service provision
for survivors of sexual violence and gender based violence
- Previous experience supervising and managing a
multi-disciplinary team in a cross-cultural setting
- Previous experience in emergency preparedness
and response, preferred
- Demonstrated experience in capacity building
and mentoring of national and international staff
- Knowledge, skills and experience in
participatory methods, community development and partnership
- Demonstrated leadership, communication, and
facilitation skills
- Excellent interpersonal and problem-solving
skills
- Good coordination and networking skills
Other:
- Excellent written and oral English skills
- Experience in grant management and proposal
writing
- Excellent computer skills in programs such as:
MS Word, Excel, Power point.
How to Apply
CLICK
HERE to apply online
Finance Officer - Lodwar
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: The Finance Officer is responsible for finance management, budgeting, budget management, and compliance to internal control processes, systems, donor rules & regulations and statutory obligations.
Key Responsibilities
- Budgeting, Reporting & Grant management
- Partnership / Sub-grant management
- Document review & control
- Bank & Cash management
Key Result Areas
- Ensure prompt settlements based on adequate
standard documentation, manage advances & liquidation including that
of fuel deposits, advice staff on proper accounting procedures; control
field liquidity& oversee proper functioning of Lodwar Finance office
- Encourage spending paperwork plans, enforce
accuracy of all transactions, actively participate in BVAs analysis,
reviews, identifying variances and work together with program managers to
generate comments for informed management decision, identify & correct
erroneous postings, organize the same into journal forming part of field
reports for monthly system update,compile and submit timely commitments
for BVAs update
- Support pre-assessment reviews to determine
capacity needs of sub-grantees monitor sub-grant reporting and undertake
verification of reported expenditure to ascertain whether such meet
reasonable, allocable and allowable criteria; build partners staff
capacity in documentation & recording of expenditure in journal format
as and when they occur to enhance level of accountability & efficiency
in reporting.
- Support in monitoring operations budgetary
allocations, identify areas of concern specifically in terms of rising
costs, suggesting adaptive & enforceable causes of action, facilitate
implementation of policies on accommodation, travel and transport &
offer interactive support to operation’s in settling outstanding financial
obligations.
- Audit & ascertain reliability, accuracy
and completeness of financial reports, observe deadlines for periodical
submission of monthly finance reports, cash transfer requests & advice
Finance Manager on issues affecting field financial operations,
consistently highlighting areas requiring support on procedures and
control.
- Provide or support periodic finance training
to program staff, sub-grantees and key stakeholders on compliance
(Authority delegation, Authorization levels, internally enforceable
procedures, and requirements for adequate standard documentation) &
Budget Vs Actual management including application of account & T-codes
on transaction processing.
Required Qualifications:
- A bachelor’s degree in Finance or Business
Administration with minimum CPA II qualification;
- Knowledge of fund accounting, procurement
management of US and UN cooperative agreements, Microsoft Office software
& SUN System accounting is an added advantage.
Required Experience &
Competencies:
- At least three years of finance and accounting
experience in a similar position.
- Experience in auditing, accounting/finance
management
- Work in multi-cultural, multi-national context
- Work experience in conditions of low
infrastructure, hardship & compromised
security
Managerial and Technical Skills
- Supervisory responsibilities; ability to
manage/administer a finance unit, rationalize work, delegate tasks,
prepare and administer budgets & manage finance sector
- Apply advanced systems to simplify work and
negotiate systems improvements,
- Propose solutions to make best use of staff
and financial resources
- Analytical/Communication/inter-personal
skills, negotiation
- Ability to train and educate other people
- Ability to work independently in a rapidly
changing professional environment; build teams with desired level of
flexibility to ensure efficient, effective & optimal application of
resources.
How to Apply
CLICK HERE to apply online
CLICK HERE to apply online
Finance Manager - Nairobi
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Job Purpose / Objective: The
Financial Manager has overall responsibility for the finance and sub-grant
functions for the country program.
The Finance Manager -
responsibilities include internal control, field office monitoring &
control, reconciliation and verification of payment, staff training &
capacity building functions.
Key Responsibilities
1. Sub - Grant Management
1. Sub - Grant Management
- Reconcile sub-grant financial reports
- Review sub-grant financial reports from field
office and provide feedback as necessary
- Prepare sub-grant reconciliations for Program
and Finance review and sign off
- Review sub grantee cash requests
- Manage and track, with IRC field finance
staff, all sub-grant budgets and obligations
- Inform the Sub grant finance controller of
major budget fluctuations, significant overspending or under spending
- Liaise with IRC Field Finance Staff to ensure
completeness, correctness and accuracy of sub-grantee financial reports
- Liaise with local CBOs and INGOs
- Liaise with IRC Financial Controller and IRC
Headquarters in regards to any sub-grant reconciliation or payment request
as necessary
- Conduct pre-award assessments of new sub
grantees
- Responsible for conducting financial and
general compliance monitoring visits for sub grantees
- Prepare monitoring reports and compliance work
plans after each monitoring visit.
- Coordinate, prepare for and conduct financial
and compliance trainings and follow-up training for IRC field finance
staff and sub-grantees
- Work with Senior Sub grant Officer to ensure
that all logistical arrangements for CBO/NGO training workshops are made
and confirmed in a timely manner
- Liaise with the partnership manager in
identifying gaps for capacity building of the partners
- Follow up on pre-assessment reviews to
determine capacity needs of sub-grantees and oversee sub-grant reporting and
undertake verification of reported expenditure
- Review the Cash request of sub grants and
ensure timely transfer of funds and review of sub-grant advanced amounts
versus expenditures reported
2. Budgets development, Operating
budget update and, Donor Reports
- Working with program staff to prepare grant
budgets to support new proposals or realignments to ensure adequate
coverage of country operating costs and NY direct and indirect costs.
- Assisting in the development and preparation
of cost allocation processes for overarching costs that comply with donor
regulations on allowable costs.
- Operating budget - Working on the formulation
of annual operating budgets, operating budget reforecast. Review operating
budgets of the allocated filed sites.
- Update quarterly CO operating budget and
advise the outcome to the finance controller
- Attend assigned Grant Opening and Closing
Meetings for all Field Office
- Preparation of donor financial reports as per
the donor agreements & contracts and ensuring donor regulations are
adhered to for all aspects of the operations
- Active participation in Nairobi BvAs review
meeting and providing feedback on all finance related action points and
Closely monitor all grants to ensure that no grants are overspent or under
spent through checking of over/under expenditure on the Budget vs. Actuals
prepared by the Finance Officer
- Review of actual vs. budget results to ensure
maximum utilization of budgeted amounts and to provide recommendations for
realignments as required.
- Ensure that BvAs are provided to relevant
parties on time and accurately by the 15th of every month. Supervisor the
senior finance office budget & compliance for timely submission
- Be a focal person for assigned grant reporting
and budget development.
- Submit accurate and timely donors report to
relevant staffs
3. Training & Staff Management
- Develops and implements a training program for
the country’s international and national finance staff to ensure staff
development and minimize IRC’s exposure when staff are absent or depart.
- Maintains current job descriptions for all
positions within the finance group.
- Ensures comprehensive and constructive
performance reviews are completed on a timely basis and facilitates
discussion of performance and career options with all country finance
staff.
- Oversees training and technical support to
country program, logistics and administrative staff for skills improvement
in the areas of accounting, reporting and internal control.
4. Field office monitoring &
reporting
- Prepare a standard field visit schedule and
conduct field visit
- Prepare field monitoring report and update
finance controller the visit
- Asses field office internal control system and
advise FC if any gap
5. Document Management
- Review internal system of record retention to
ensure compliance with IRC policy
- Ensure maintenance of uniform standards for
documentation; including forms, support documents etc. for partners file
- Ensure sufficient procedures for retention of
documents; proper and systematic filing for ease of access;
- Control access to financial records to
authorized staff only.
Key Result Areas: Strengthen and maintain the integrity of finance
systems, ensuring smooth financial operations for supporting program work,
updating and generating timely financial information to the management, donors,
partners and other organizational levels.
Required Qualifications:
- A Bachelors degree in Accounting, Business
Administration, Commerce or Finance with a recognized professional
certificate in accounting such as CPA, or ACCA.
- A Masters degree with a Finance concentration
will be an added advantage
- Not less than 3 years at a senior level within
the Finance Department of an international organization. Experience in the
humanitarian sector will be an added advantage
- Current or previous experience within IRC in a
similar role will also be an added advantage
- Extensive experience in working with
computerized accounting systems, standard spreadsheet and database
programs.
Required Experience &
Competencies:
- Good written and verbal skills in the English
language.
- Must be comfortable in being a proactive
member of the top-management team. Must seek to identify and communicate
potential problems and propose solutions to the level of management
appropriate to effect solutions.
- Must be able to function effectively in a
loosely structured, but complex work environment and to set appropriate
priorities and deal effectively with numerous simultaneous requirements
- Ability to carry out responsibilities
independently with minimal technical support from within the program
organization.
- Must be a patient and good communicator who
can function in an organizational environment involving a diversity of
cultures, languages, and personal interests and agendas.
- Good at role of facilitator and team player in
solving problems.
- Committed to staff training and development
How to Apply
CLICK HERE to
apply online
Kenyan nationals are encouraged to apply.
Kenyan nationals are encouraged to apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please
take note that International Rescue Committee (IRC) does not ask for any fees
in connection with its recruitment processes. In the event that you receive any
request for payment of any sort, please get in touch with us on Tel:
+(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
