NGO Jobs in Kenya - Save the Children

Save the Children

Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator 
 

Position Code: MEAL DAAB CORD
 

Team / Programme: Programme Implementation

Location: Dadaab
 

Grade:  3

Post Type: National 
 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: Save the Children has programming in child protection and education in Garissa county, mainly focused on Somali refugees, but also targeting the host and local community.  

The MEAL Coordinator makes a crucial contribution to the quality of that programming, as a senior member of the Dadaab area team.

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. 

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and will have an operating annual budget in 2016 of approximately US$20 million.

Scope of Role: 

Reports to: This position will report directly to the Head of MEAL, with close interaction with the APM on a day-to-day basis especially on administrative issues. 

Staff directly reporting to this post: MEAL Officers.

Key Areas of Accountability:

General Management

• Responsible for leading the MEAL roll out plan within the field office and for the correct implementation of the SCI Kenya MEAL Framework;
• Ensure that MEAL is effectively integrated into programme design, and contributes to programme objectives;
• Ensure the appropriate resourcing of MEAL activities within new budgets;
• With Programme Managers, develop MEAL plans and related tools at award start up, including ensuring that programme Detailed Implementation Plans (DIPs) include MEAL activities;
• Compile and provide required data for reporting to donors and SCI requirements
• Contribute to annual planning and reporting processes, consistent with SCI operational requirements;
• Identify recurring gaps in MEAL and programme quality themes, and actively address the causes;
• Ensure that child participation and child safeguarding is integrated into design and delivery;
• As a member of the Dadaab SMT, ensure a conducive and productive work environment.

Quality Monitoring

• Work closely with the Programme Development and Quality (PDQ) team and Head of MEAL to develop, finalise and continuously update Programme Quality Benchmarks
• Use process, output and outcome level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues
• Work with the programme team to develop data collection tools
• Work with programme team to regularly collect data related to their indicators
• Perform regular field visits to ensure the quality of data collected by programme staff and to verify the accuracy of reported data

Management Information System

• Manage the MIS system at the field office level and ensure quality data is collected. This includes keeping field level MEAL tracking tools (Accountability Tracker; Quality Action Tracker; IPTT dashboard; Evaluation Tracker) up to date.
• Support in the compilation and analysis of quantitative and qualitative programme data and contribute into subsequent reporting of Turkana Field Office through monthly MEAL reports, flagging updates, successes and issues from the MEAL tracking tools.

Accountability

• Contribute to a culture of accountability and transparency on the team;
• In close collaboration with Community Liaison Officer (s), lead in the design and roll-out of locally appropriate, financially viable, and effective complaints and feedback response handling mechanisms;
• Support and promote two-way beneficiary communications in activity and MEAL systems design.
• Receive accountability data from field, analyse it and share with the Country office. Compile and analyze data on monthly basis and share it with program teams at various levels.
• Maintain the Complaints and Response Mechanism database at the field office level
• In collaboration with the Head of MEAL, support Turkana office in ensuring children’s participation, reporting back to children, and child-led MEAL.

Evaluations and Research

• In collaboration with relevant Technical Specialists and the Head of MEAL, support in the coordination of research field activities and ensure effective child-focused research
• Where necessary, design and support the implementation of needs, baseline, and endline assessments and surveys
• Supervise the development of data collection tools proposed for evaluations activities
• Act as the field focal point for the design, management and tracking of internal and external evaluations and impact assessments, to ensure compliance with donor and SCI requirements, as well as accountability, transparency and programme learning.

Learning

• Work with programme teams to utilise data from trackers for quality improvement;
• Document good practices, lessons learned and feedback captured from programme participants (adults and children) to influence and guide the design and implementation of our programmes - (action research);
• Organize learning meetings, events and workshops for programme units to document lessons learnt, good practices and areas of improvement;

External relations

• Actively and effectively represent SCI Kenya at the Accountability Working Group, and the Community Communications Working Group.
• Represent SCI Kenya, and provide technical advice where necessary, to implementing partners;
• Other representation as required.

Staff Management, Mentorship, and Development 
 

Manage performance of direct reports in the work area through:

• Identify capacity gaps and work with the Head of MEAL to build the capacity of the program staff and partners to ensure smooth implementation of quality MEAL systems and effective participatory evaluations;
• Provide orientation/training to MEAL/programme field staff, both to those who are new in post and to all field office staff periodically.
• Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
• Coaching, mentoring and other developmental opportunities;
• Recognition and rewards for outstanding performance;
• Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.
• Build the capacity of staff to monitor/ manage grants and awards as well as understand and implement compliance requirements from donors, Save the Children and/or the Government of Kenya.
• Maintain clear communication with both the functional (direct) line manager and the technical manager to foster a smooth working relation under existing matrix structure

Reporting

• Support reporting to donors by providing management information to programme managers on a timely basis;
• Support any other duties as prescribed from time to time as required.

Skills and Behaviours (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications and Experience

• Bachelor degree or higher in a relevant area of social sciences;
• Significant expertise in statistical analysis;
• Five years’ experience working in MEAL roles including a management position;
• Experience in both emergency and development contexts;
• Experience of working on all elements of MEAL including designing, rolling out and managing systems;
• Experience with education and child protection, including CPIMS and EIMS preferred;
• Experience in designing Terms of Reference and successfully managing evaluations.
• Experience of working with communities in participatory activities, including confidence in working with children and an understanding of child-friendly participatory methodologies.
• Familiarity with international quality standards (Red Cross Code of Conduct, SPHERE Standard, HAP Standard) and experience of using these standards in practical ways to promote quality and accountable programming
• Proven success in managing a team and dedication to staff development.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Strong results orientation, with the ability to challenge existing mindsets
• Experience of solving complex issues through analysis and action planning
• Ability to present complex information in a succinct and compelling manner
• Ability and willingness to work in challenging circumstances, to change work practices and hours, and to work with incoming surge teams, in the event of emergencies
• Fluency in English, both verbal and written, required.  Somali language skills preferred.
• Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.

Logistics Coordinator
 

Position Code: LOG LOD CORD
 

Team / Programme: Programme Operations

Location: Lodwar, Turkana
 

Grade: 3

Post Type: National  
 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: Under the supervisor of the Area Manager, the Logistics Coordinator oversees all logistics functions, including procurement, transportation and fleet management, warehousing and assets management, in the Area Office. 

Scope of Role: 

Reports to: Area Program Manager, with a technical reporting line to the Logistics Manager, based in Nairobi

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. 

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and will have an operating annual budget in 2016 of approximately US$20 million.

Staff directly reporting to this post: Logistics Assistant

Key Areas of Accountability:

General Logistics Management

• As a member of the Lodwar SMT, demonstrate the behaviours that are consistent with Save the Children’s Mission, Vision and Values and ensure their broader application by staff across the lodwar programme.
• As a member of the Lodwar SMT, ensure a conducive and productive work environment.
• Coordination of programme logistics; implement the country logistics Manual for the management of the supply chain, including one or more of the following areas; procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets.
• Assist in the development of project proposals to ensure appropriate resourcing of logistics team and activities, and advise on:

1.    The feasibility of project in line with current and/or planned logistics capacity;

2.    Whether logistics and operational costs have been adequately budgeted;

3.    Risk management strategies in terms of supply chain planning i.e. lead times, donor compliance

4.    Whether recharge strategies for logistics costs such as transports, facilities and equipment are appropriate and consistent with SC and donor policies.

• Develop the Logistics component of the programmes emergency preparedness plan;
• Obtain technical or manpower support from Nairobi logistics when necessary;
• Review the monthly logistics reports and advise the Area Manager where there are irregularities or areas of concern that need follow up.
• Ensure weekly reporting systems are implemented in all logistics functions and are in line with financial control mechanisms for Procurement, stock, vehicles and assets. 
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Procurement

• Manage programmes supply chain, to ensure on time supply of goods to projects.
• Determine sources for supply of goods and services to meet programme needs, overseeing local and coordinating with capital logco on area office procurement.
• Develop procurement plans and schedules with project managers and ensure they are adhered to.
• Transportation of project supplies is reliable, cost effective and timely.

Fleets and Transportation Management

• Manage SC fleet strategically to ensure appropriate access to transportation for programme staff;
• Work closely with security on the management and tracking of staff movement;
• Ensure that vehicles are regularly maintained, comply with national road traffic laws, and are safe for use.
• Plan for and budget the depreciation of vehicle assets to ensure the sustainability of SC’s transportation resources;

Warehousing and Assets Management

• Oversee management of programmes stocks, ensure stocks are well kept, levels are maintenance in line with programme consumption and movements are reconciled with project distributions.
• Ensure the assets tracker is accurate and up to date;
• Plan for and budget the depreciation of SC assets, such as computers, to ensure the sustainability of SC’s programme resources;

Staff Management, Mentorship, and Development 
 

Manage performance of direct reports in the work area through:

• Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
• Coaching, mentoring and other developmental opportunities;
• Recognition and rewards for outstanding performance;
• Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.
• Build the capacity of staff to monitor/ manage grants and awards as well as understand and implement compliance requirements from donors, Save the Children and/or the Government of Kenya.
• Maintain clear communication with both the functional (direct) line manager and the technical manager to foster a smooth working relation under existing matrix structure.

Competencies
 

1. Leading

• Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
• Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.
• Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.

2. Thinking

• Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
• Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.
• Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.

3. Engaging

• Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.
• Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
• Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.

Qualifications and Experience
 

Essential

• First degree in Logistics Management, business administration or related area
• Prior experience in logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments
• Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Experience of working in remote field bases with limited infrastructure
• Experiencing in managing and supervising others in logistics
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to work with spreadsheets and Databases critical
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills
• Fluent in English, both written and oral; Local language skills a major advantage.

Desirable

• Technical experience/knowledge in specific types of humanitarian intervention e.g. Child protection, Education, construction

How to Apply

To apply for this position visit the SCI Kenya Website:https://kenya.savethechildren.net/jobs.

The system allows CVs & Cover letter as One(1) document.

The Deadline is on 10th February 2016 COB.

Applications will be reviewed on a rolling basis and Only shortlisted candidates will be contacted.