Position
Title: Regional
Programme Coordinator (4
posts)
Reporting
to: Head
of Special Programmes
Job
location: Eldoret,
Nakuru, Kisumu & Homabay
Overall
Purpose: Reporting
to the Head of Special Programmes, the Regional Programme Coordinator will be
responsible for coordinating and providing strategic and visionary leadership
with full operational responsibility in the development, implementation and
evaluation of strategies to effectively address emerging issues, risks and
opportunities related to the Global Fund programme in their respective
Regions.
S/he
will spearhead the implementation of strategic capacity enhancement processes
as well as review the PR and the Sub recipients’ performance to ensure
effective utilisation of physical, financial and human resources.
Duties
& Responsibilities
- Provide
strategic leadership and direction to staff in the Region and assigned sub
recipients in project management to ensure efficient and effective program
delivery.
- Contribute
to the development, implementation and review of the Sub recipient’s
budgets and other contractual documents and ensure timely disbursements of
funds to sub-recipients.
- Ensure
realization of verifiable and full reporting for all contract deliverables
and the project realizes full contract compliance in relation to M&E
functions
- Ensure
proper management and accountability of funds in line with financial and
budgetary policies and procedures of GF in the region and assigned Sub
recipients.
- Provide
leadership in ensuring Programme Quality and alignment to National
Policies, Guidelines and strategies in the Region.
- Coordinate
the design, development, implementation and evaluation of capacity
building programmes aimed at strengthening SRs and communities with
capacity to manage Comprehensive HIV/AIDS programmes.
- Supervise
the GF programme staff both at the region and SR level to ensure quality
and consistency of programme delivery.
- Ensure
adequate data quality is maintained in the region by ensuring accurate,
complete and reliable datasets and reports are submitted to HQ.
- Monitor
and evaluate implementation of programme activities to identify gaps,
constraints and challenges that should be taken into account in order to
develop and implement more innovative and integrated programming for each
target population.
- Ensure
proper documentation of innovative approaches and best practices for
dissemination and sharing experiences to promote repeat applications or
scaling-up in different community settings.
- Maintain
strong relationship with all key stakeholders in the region and provide
the link between the GF program and the Region Management team.
- Ensure
compliance to the rules and regulations regarding logistics and
procurement as stipulated in the Kenya Red Cross Society as well as Sub
Recipients policy.
- Participate
in multidisciplinary teams to develop, implement and evaluate strategic
management plans to improve organisational effectiveness
- Foster
relevant networks and strategic collaborations with key stakeholders,
respective county governments and implementing partners among others.
Minimum Qualifications
- Relevant
post-graduate qualification in Community, Public Health (MPH) or
equivalent qualifications with certificate in project management
- Over
five (5) years’ experience in Grants and Project Management.
- Previous
work in HIV and/or Health grant programs will be an added advantage.
Key Competencies
- Broad
knowledge of HIV management, trends and goals at national, regional and
international levels aimed at preventing and alleviating HIV related human
suffering
- Demonstrated
technical expertise in strategic management, project planning and
budgeting, resource management, implementation ability as well as
programme monitoring and evaluation
- Ability
to initiate and manage change and to recognize and adjust to rapidly
changing conditions in order to align programmes to the GF strategic plan.
- Ability
to foster teamwork and communication among staffs, Sub Recipients and
stakeholders.
- Strong
interpersonal and cross-cultural skills including ability to build
collaborative relationships with sensitivity to cultural, ethnic and
political issues
- Demonstrated
proficiency in computer applications such as Accounting Software, word
processing, spreadsheets, data-base, email and utilization of the internet
Position Title: Regional Monitoring & Evaluation Officer (2 Posts)
Reporting to: Regional Programme Coordinator
Job Location: Kisumu
& Nyeri
Overall Purpose: Reporting to the Regional Programme Coordinator,
the Regional Monitoring and Evaluation Officer will be responsible for
providing operational support for all M&E activities in the GF programme in
the Region.
S/he will lead M&E capacity
building for the Sub Recipients’ technical reporting, ensure data quality,
completeness, use and build the capacity for effective M&E system.
S/he will ensure that the Grant’s
M&E outputs meets the needs of the Grant, are synchronized into the
national HIV M&E System and maintain accountability.
Duties & Responsibilities
- Monitor project implementation to ensure
timely and quality implementation of projects vis-Ã -vis approved work
plans, targets and contracts and organize periodic joint grant performance
review meetings.
- Ensure regular communication and timely
feedback the Sub-Recipients on quarterly and semi-annual reporting issues
including timeliness, correctness, and availability of all required
supporting documents and the overall implementation of the agreed work plans.
- Support the development of log frames, QPMM,
M&E work plans, and targets during the drafting of SR contracts as
well as throughout project implementation.
- Conduct month review and verification of the
Reports from the sub recipients, timely development of reports (quarterly,
annual, ad-hoc, grant closure etc.) and analysis of results to incorporate
lessons learnt into recommendations into the programme.
- Provide technical support on program and
M&E initiatives in the region including monitoring data quality,
tracking the progress of activities, proper data collection, data
verification and audits and storage; and ensure timely feedback to enhance
data quality and reliability.
- Support partners in setting up functional data
management systems and processes, support the assessment processes of Sub
recipients and implement actions emanating from such assessments.
- Oversee data processing, including data
transfer, entry, verification and cleaning ensuring forms are filed
according to compliance protocols; and enhance data demand and use as well
as data captured in the DHIS.
- Develop and/or participate in development of
guidance and frameworks for regional procedures, policies and processes
that will institutionalize and support high quality Design, Monitoring,
Evaluation and Reporting in programmes.
- Supervise the Mobile Outreach staff to ensure
quality and consistency of programme delivery.
- Coordinate with SR program teams to ensure
compliance with all program quality, reporting and contract requirements
of the programme.
- Support programmatic documentation of best
practices, promising practices, case studies and lessons learnt for
purposes of knowledge sharing and retention.
- Ensure KRCS/GF Quality Standards and Core
Humanitarian Standards are applied where appropriate in programme and
projects within the region.
- Provide M&E related support to the GF
staff and other programmes in the Region.
Minimum Qualifications
- Bachelor’s Degree in M&E, statistics,
Public health or equivalent qualifications
- Three years of work experience in leading
monitoring and evaluation of Public Health projects and /or HMIS work in
Kenya.
Key Competencies
- Strong communication and presentation skills
in both English and Kiswahili, including ability to develop reports and
prepare relevant publications
- Demonstrated proficiency in computer
applications such as word processing, spreadsheets, data-base, email and
utilization of the internet
Position Title: PR & Communications Officer
Reporting to: PR & Communications Manager
Job location: Headquarters - Nairobi
Overall Purpose: Reporting to the PR & Communications Manager,
the PR & Communications Officer will be responsible for the effective
design, development, implementation and evaluation of effective public
relations & communications strategies aimed at enhancing collaborative
partnerships between the PR and the Sub Recipients while at the same time,
promoting the Society’s image in order to create good-will and build
credibility.
Other responsibilities include
effective media relations and spearheading special media campaigns aimed at
creating public awareness of the role played by KRCS in Global Fund
programming.
Duties and Responsibilities
- Study the objectives, promotional policies and
needs of GF programme and the Organization as a whole to develop public
relations and communication strategies that will influence public opinion
or promote ideas.
- Plan and implement communications strategy aimed
at advancing the mission and objectives of KRCS through a combination of
traditional advocacy efforts and a focused public relations program,
positioning KRCS as a leader in setting ethical and professional standards
that enhance the integrity of humanitarian programmes
- Maintain effective media relations, establish
and maintain regular contact with media representatives and also promptly
respond to requests for information from the media, other stakeholders and
the general public in order to promote the Society’s image and reputation
in regard to the GF program issues.
- Gather, edit and package communication
materials and other publications including publicity materials, posters,
fact-sheets, speeches, brochures, internet web pages and other
publications for internal and external audiences, including employees,
communities, stakeholders and the general public
- Coordinate the development, production and
delivery of publications relating to the GF programme.
- Monitor the implementation of GF programmes by
the Sub Recipients to identify, capture and document, innovative
approaches and best practices for purposes of disseminating and sharing
experiences to promote repeat applications or scaling-up in different
community settings within the country and around the world
- Participate in multidisciplinary teams to
develop, implement and evaluate strategic management plans and budgets, in
order to improve performance standards
- Strengthen partnerships and networks with
stakeholders, particularly government agencies, development partners,
NGO’s and private sector organisations to ensure smooth implementation of
humanitarian relief programmes
Minimum Qualifications
- Masters degree in Mass Communications,
Journalism or equivalent plus membership affiliation to professional body
- Over five (5) years demonstrated experience in
developing and implementing effective corporate communications programmes
Key Competencies
- Ability to compose and produce a variety of
communications materials and website updates for release to media and other
stakeholders
- Ability to use computer software packages and
internet formatting languages
- Ability to establish and maintain working
relationships with the media, government officials, employees, donors,
stakeholders and the general public
- Working knowledge of mass media operation and
its proper utilization for dissemination of information
- Ability to provide practical training in
PR/communication strategies, methods and techniques
Application Procedure
Interested candidates who meet the
above qualifications should send their applications to the address below on or
before 6th February 2016.
Secretary General
Kenya Red Cross Society
P.O. Box 40712-00100,
Nairobi
Applications should have a cover letter, curriculum vitae, names and contacts of three referees.
