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NGO Jobs in Kenya - ICRHK

The International Centre for Reproductive Health – Kenya (ICRHK) works in the area of sexual and reproductive health for general population, Key Populations (KPs) and gender based violence and human rights programs.

The International Centre for Reproductive Health - Kenya (ICRHK) is seeking to recruit a dynamic and experienced
 Accountant to support a USAID funded project in Mombasa according to established standards, policies and procedures of ICRH and the donor.
  • Receive and review monthly field financial reports for consistency, completeness and accuracy of documentation and proper posting to the correct project budget item;
  • Manage staff advances and accountability processes ensuring that activity advances are processed and accounted for as per policy; all records are input into the General Ledger in a timely and accurately manner.
  • Manage the mobile money processing by preparing payment vouchers in support of payments for activity and travel advances.
  • Assist in the month-end preparation and reporting tasks to ensure that reports are ready by the 5th working day of each month
  • Coordinate and participate in periodical internal / external Audit and follow up on all issues raised in the management letter.
  • Ensure that all processes and procurements adhere to organization policy, legal, contractual obligations, and USAID regulations;
  • Ensure that expenditures meet donor compliance plans and regulations;
  • Assist in preparation of project budgets with Chief Accountant.
  • When applicable, review cost share documentation received from the field for compliance, completeness and accuracy; enter information into reporting documents;
  • Verify receipt of all incoming bank transfers from donors.
  • Set up a close out plan for the project;
  • Bachelor’s degree in Accounting, Finance or relevant field with a CPA (K) and registered member of ICPAK
  • Three years’ experience managing USAID funded program in a large and busy international NGO.
  • Solid experience with USAID rules & regulations in a donor funded organization
  • Proficiency in QuickBooks and Microsoft office packages
  • Ability to organize time, manage a variety of tasks simultaneously and resolve routine problems independently
How to Apply

Applicants must fill a bio data form accessible on our website HERE

Title of Position: Senior M&E Officer

Reporting to:
 M&E Manager

Job Summary:
 Support the M&E manager in all data collection, analysis and learning activities to help ensure accountability and efficiency from start to finish for all programs and projects, both new and established throughout the organization.

Key Responsibilities
Project / Program Management support.
  • Support all M&E initiatives for assigned projects including designing of data collection instruments; designing and maintaining program databases; monitoring data quality, tracking the progress of activities, and contributing to staff capacity building initiatives as necessary.
  • Plan and oversee M&E activities ensuring effective use of data in decision-making:
  • Assess information needs, provide technical guidance and work with project managers to determine key issues and requirements of the M&E system
  • Develop the overall framework for project M&E in accordance to the project and document M&E plan
  • Collect data for all indicators to track implementation identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.
  • Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning.
  • Based on the annual work plan, design the framework for the physical and process monitoring of project activities.
  • Implement the project Performance Management Plan (PMP).
  • Lessons learned Design and implement a system to identify, analyze, document and disseminate lessons learned.
Systems Development and Management
  • Assist the M&E manager/ Deputy M&E Manager to design/develop/review/test new computer databases using a structured approach
  • Support M&E manager in defining and implementing key project performance indicators (KPI) as well as monitoring them throughout the duration of the projects.
  • Support M&E manager/Deputy M&E Manager in creating a framework and procedures for the monitoring and evaluation of project activities.
  • Assist M&E Manager in proposing strategies to increase data use and demand amongst program staff
  • Assist program staff and M&E manager/ Deputy M&E Manager in clarifying project information needs
  • Support project/ program staff on ways to properly document, organize and capture program progress.
  • Draft tools and their revisions as well as data collection procedures under the supervision of the M&E manager (e.g. logical framework, project performance tracking, indicators, data flow charts, M&E manuals)
  • Support the M&E Manger/ Deputy M&E Manager in reviewing the performance of existing management information systems to help identify potential modifications or resources
Data Management and Analysis
  • Keep abreast developments in program/project changes and progress in order to advise and recommend tools and strategies to increase program performances and results.
  • Suggest ways to facilitate data collection and the flow of data within program field teams
  • Identify strengths and weaknesses in existing data collection and management systems and propose solutions along with the M&E manager
  • Perform regular field visits along field visits to ensure the quality of data collected by programs and to verify the accuracy of reported data.
  • Analyze changes and patterns in KPI indicator data and performance reports in order to support Program staff and/or the M&E Manager
  • Support the M&E Manager to ensure that donor, partner, and project management data queries are addressed in an accurate and timely manner.
  • Assist the M&E Manager organize, sort, link and group data for statistical programming and data analysis to facilitate technical report writing
Performing any other duties as may be assigned
Essential Requirements
  • Bachelors degree in Computer Science, Information Technology Management
  • Proven expertise in design/development of computer databases using MS-ACCESS, EPI-DAT, SPSS
  • Competency with statistical analysis using EPI-INFO, SPSS or STATA
  • Minimum 2 years data management experience related to clinical trials, epidemiological studies
  • Understanding of public health/medical or social sciences field an asset
  • At least 2 year of mid-level management experience
  • Good interpersonal and communication skills
  • Ability to lead and enhance capacity of data management team
  • Willingness to learn and adapt to new (IT) environments
How to Apply

Applicants must fill a bio data form accessible on our website HERE

Title of Position: Data Analyst

Reporting to:
 M&E Manager
Duration: One Year Contract
Job Summary: The statistician is responsible for all statistical tasks of assigned projects or programs. Under general direction from the M&E Manager, independently participates in planning, designing, and implementation of research projects; analyses, interprets statistical data and advices the ICRHK personnel on statistical interpretation and implications of the results for program planning and decision making. 

The incumbent serves as an expert of advanced methods of statistical analysis, advanced programming consultation, planning and conducting analyses of complex study design.
Key Responsibilities and % of time
Objective 1: Dataflow, statistical design and analysis (60%)
  • Provides advice/technical support to ICRHK technical staff and ICRHK Implementing Partner staff (i.e. physicians, epidemiologists, behavioral scientist and health service researchers) in regard to the statistical aspects of research and program evaluation such as study design, sample size determination, power analysis, data management, analysis of data, presentation of statistical information and other related issues.
  • Analyze large scale data sets such as National Censuses and Demographic and Health Surveys
  • Interprets and analyzes data for ICRHK technical staff and assists them in the interpretation of the statistical implications of the data for public health policy and program activities; assists in defining data to gather for surveillance, program evaluation and research; gathers and reviews current statistical literature; assists in defining population of interest and sample sizes for specific groups for surveillance, program evaluation and research activities, and develops statistical summary reports based on those activities.
  • Assist in selection of statistical methods for data analysis, in authoring and reviewing the corresponding sections of the surveillance, program evaluation and research protocols and methods sections of reports, abstracts and manuscripts, and in conducting the analysis once datasets are created.
  • Provide statistical technical assistance to data management staff required to provide cleaned and verified datasets for analysis, including efficient scoring, processing and extraction of datasets.
  • Maintain learning of new analysis techniques and show understanding of the rationale for the methods selected.
  • Carry out any other task that would reasonably be expected of a statistician to enhance the proper and efficient functioning of the statistics and data management group in relation to ICRHK, as required by supervisor or Project lead. This may include responding to statistical queries from other functional areas.
Objective 2: Communicating results (15%)
  • Collaborate with team members to write protocols, reports, abstracts and manuscripts and to communicate statistical results in meetings and conferences.
  • Show a high level of attention to detail during the compilation of large amounts of statistical output to ensure accurate presentation of and reporting of results.
  • Communicate statistical information to non-statisticians both in written and spoken form.
  • Prepare manuscripts related to statistical methods.
Objective 3: Training and capacity building (15%)
  • Provide statistical education and training to ICRHK technical staff.
  • Guide/supervise junior statisticians in all statistical matters, including statistical methods, sample size planning, data entry, and development of data analysis plans, data analysis, presentation of the results and review of protocols, reports and manuscripts.
  • Provide statistical expertise for seminars and strategy discussions.
Objective 4: General (10%)
  • Apply and promote statistical work based on ‘best practices’ and evidence-based principles
  • Ensure that data including confidential records in areas of responsibility are maintained appropriately
  • Actively purse and participate in self development activities in consultation with the supervisor e.g. attending advanced training courses and seminars.
  • Work effectively as a member of the team
  • An MSC in Applied Statistics or Bio-statistics or a quantitative social science discipline (e.g. Demography, Economics).
  • Proven high level proficiency in statistical analysis and management of large datasets (e.g. Demographic Health Surveys and censuses) using software’s like Stata, SAS, and SPSS.
  • Minimum of 5 years of relevant hands-on experience in a similar position.
  • Excellent writing and communication skills in English.
  • Evidence of scientific publications and/ or scientific conference presentations is desirable.
How to Apply

Applicants must fill a bio data form accessible on our website HERE

Application letter stating salary expectation and an up-to-date CV with names and addresses of three referees and telephone contacts should be submitted electronically to: with subject: “Data Analyst”
The deadline for applications is 12th February 2016, 5pm 

ICRHK is committed to equal opportunities and welcomes applications from appropriately qualified people from all sections of the community.

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