The International Centre for
Reproductive Health – Kenya (ICRHK) works in the area of sexual and
reproductive health for general population, Key Populations (KPs) and gender
based violence and human rights programs.
The International Centre for Reproductive Health - Kenya (ICRHK) is seeking to recruit a dynamic and experienced Accountant to support a USAID funded project in Mombasa according to established standards, policies and procedures of ICRH and the donor.
- Receive and review monthly field financial
reports for consistency, completeness and accuracy of documentation and
proper posting to the correct project budget item;
- Manage staff advances and accountability
processes ensuring that activity advances are processed and accounted for
as per policy; all records are input into the General Ledger in a timely
and accurately manner.
- Manage the mobile money processing by
preparing payment vouchers in support of payments for activity and travel
advances.
- Assist in the month-end preparation and
reporting tasks to ensure that reports are ready by the 5th working day of
each month
- Coordinate and participate in periodical
internal / external Audit and follow up on all issues raised in the
management letter.
- Ensure that all processes and procurements
adhere to organization policy, legal, contractual obligations, and USAID
regulations;
- Ensure that expenditures meet donor compliance
plans and regulations;
- Assist in preparation of project budgets with
Chief Accountant.
- When applicable, review cost share
documentation received from the field for compliance, completeness and
accuracy; enter information into reporting documents;
- Verify receipt of all incoming bank transfers
from donors.
- Set up a close out plan for the project;
Requirements:
- Bachelor’s degree in Accounting, Finance or
relevant field with a CPA (K) and registered member of ICPAK
- Three years’ experience managing USAID funded
program in a large and busy international NGO.
- Solid experience with USAID rules &
regulations in a donor funded organization
- Proficiency in QuickBooks and Microsoft office
packages
- Ability to organize time, manage a variety of
tasks simultaneously and resolve routine problems independently
How to Apply
Applicants must fill a bio data form
accessible on our website HERE
Title of Position: Senior M&E Officer
Reporting to: M&E Manager
Reporting to: M&E Manager
Job Summary: Support the M&E manager in all data collection, analysis and learning activities to help ensure accountability and efficiency from start to finish for all programs and projects, both new and established throughout the organization.
Key Responsibilities
Project / Program Management support.
- Support all M&E initiatives for assigned
projects including designing of data collection instruments; designing and
maintaining program databases; monitoring data quality, tracking the
progress of activities, and contributing to staff capacity building
initiatives as necessary.
- Plan and oversee M&E activities ensuring
effective use of data in decision-making:
- Assess information needs, provide technical
guidance and work with project managers to determine key issues and
requirements of the M&E system
- Develop the overall framework for project
M&E in accordance to the project and document M&E plan
- Collect data for all indicators to track
implementation identify the requirement for collecting baseline data,
prepare terms-of-reference for and arrange the conduct of a baseline
survey, as required.
- Oversee and execute M&E activities
included in the Annual Work Plan, with particular focus on results and
impacts as well as in lesson learning.
- Based on the annual work plan, design the
framework for the physical and process monitoring of project activities.
- Implement the project Performance Management
Plan (PMP).
- Lessons learned Design and implement a system
to identify, analyze, document and disseminate lessons learned.
Systems Development and Management
- Assist the M&E manager/ Deputy M&E
Manager to design/develop/review/test new computer databases using a
structured approach
- Support M&E manager in defining and
implementing key project performance indicators (KPI) as well as
monitoring them throughout the duration of the projects.
- Support M&E manager/Deputy M&E Manager
in creating a framework and procedures for the monitoring and evaluation
of project activities.
- Assist M&E Manager in proposing strategies
to increase data use and demand amongst program staff
- Assist program staff and M&E manager/
Deputy M&E Manager in clarifying project information needs
- Support project/ program staff on ways to
properly document, organize and capture program progress.
- Draft tools and their revisions as well as
data collection procedures under the supervision of the M&E manager
(e.g. logical framework, project performance tracking, indicators, data
flow charts, M&E manuals)
- Support the M&E Manger/ Deputy M&E
Manager in reviewing the performance of existing management information
systems to help identify potential modifications or resources
Data Management and Analysis
- Keep abreast developments in program/project
changes and progress in order to advise and recommend tools and strategies
to increase program performances and results.
- Suggest ways to facilitate data collection and
the flow of data within program field teams
- Identify strengths and weaknesses in existing
data collection and management systems and propose solutions along with
the M&E manager
- Perform regular field visits along field
visits to ensure the quality of data collected by programs and to verify
the accuracy of reported data.
- Analyze changes and patterns in KPI indicator
data and performance reports in order to support Program staff and/or the
M&E Manager
- Support the M&E Manager to ensure that
donor, partner, and project management data queries are addressed in an
accurate and timely manner.
- Assist the M&E Manager organize, sort,
link and group data for statistical programming and data analysis to
facilitate technical report writing
Performing any other duties as may be
assigned
Essential Requirements
- Bachelors degree in Computer Science,
Information Technology Management
- Proven expertise in design/development of
computer databases using MS-ACCESS, EPI-DAT, SPSS
- Competency with statistical analysis using
EPI-INFO, SPSS or STATA
- Minimum 2 years data management experience
related to clinical trials, epidemiological studies
- Understanding of public health/medical or
social sciences field an asset
- At least 2 year of mid-level management
experience
- Good interpersonal and communication skills
- Ability to lead and enhance capacity of data
management team
- Willingness to learn and adapt to new (IT)
environments
How to Apply
Applicants must fill a bio data form
accessible on our website HERE
Title of Position: Data Analyst
Reporting to: M&E Manager
Reporting to: M&E Manager
Duration: One Year Contract
Job Summary: The statistician is responsible for all statistical
tasks of assigned projects or programs. Under general direction from the
M&E Manager, independently participates in planning, designing, and
implementation of research projects; analyses, interprets statistical data and
advices the ICRHK personnel on statistical interpretation and implications of
the results for program planning and decision making.
The incumbent serves as an expert of
advanced methods of statistical analysis, advanced programming consultation,
planning and conducting analyses of complex study design.
Key Responsibilities and % of time
Objective 1: Dataflow, statistical
design and analysis (60%)
- Provides advice/technical support to ICRHK
technical staff and ICRHK Implementing Partner staff (i.e. physicians,
epidemiologists, behavioral scientist and health service researchers) in
regard to the statistical aspects of research and program evaluation such
as study design, sample size determination, power analysis, data management,
analysis of data, presentation of statistical information and other
related issues.
- Analyze large scale data sets such as National
Censuses and Demographic and Health Surveys
- Interprets and analyzes data for ICRHK
technical staff and assists them in the interpretation of the statistical
implications of the data for public health policy and program activities;
assists in defining data to gather for surveillance, program evaluation
and research; gathers and reviews current statistical literature; assists
in defining population of interest and sample sizes for specific groups
for surveillance, program evaluation and research activities, and develops
statistical summary reports based on those activities.
- Assist in selection of statistical methods for
data analysis, in authoring and reviewing the corresponding sections of
the surveillance, program evaluation and research protocols and methods
sections of reports, abstracts and manuscripts, and in conducting the
analysis once datasets are created.
- Provide statistical technical assistance to
data management staff required to provide cleaned and verified datasets
for analysis, including efficient scoring, processing and extraction of
datasets.
- Maintain learning of new analysis techniques
and show understanding of the rationale for the methods selected.
- Carry out any other task that would reasonably
be expected of a statistician to enhance the proper and efficient
functioning of the statistics and data management group in relation to
ICRHK, as required by supervisor or Project lead. This may include
responding to statistical queries from other functional areas.
Objective 2: Communicating results (15%)
- Collaborate with team members to write
protocols, reports, abstracts and manuscripts and to communicate
statistical results in meetings and conferences.
- Show a high level of attention to detail
during the compilation of large amounts of statistical output to ensure
accurate presentation of and reporting of results.
- Communicate statistical information to
non-statisticians both in written and spoken form.
- Prepare manuscripts related to statistical
methods.
Objective 3: Training and capacity
building (15%)
- Provide statistical education and training to
ICRHK technical staff.
- Guide/supervise junior statisticians in all
statistical matters, including statistical methods, sample size planning,
data entry, and development of data analysis plans, data analysis,
presentation of the results and review of protocols, reports and
manuscripts.
- Provide statistical expertise for seminars and
strategy discussions.
Objective 4: General (10%)
- Apply and promote statistical work based on
‘best practices’ and evidence-based principles
- Ensure that data including confidential
records in areas of responsibility are maintained appropriately
- Actively purse and participate in self
development activities in consultation with the supervisor e.g. attending
advanced training courses and seminars.
- Work effectively as a member of the team
Requirements
- An MSC in Applied Statistics or Bio-statistics
or a quantitative social science discipline (e.g. Demography, Economics).
- Proven high level proficiency in statistical
analysis and management of large datasets (e.g. Demographic Health Surveys
and censuses) using software’s like Stata, SAS, and SPSS.
- Minimum of 5 years of relevant hands-on
experience in a similar position.
- Excellent writing and communication skills in
English.
- Evidence of scientific publications and/ or
scientific conference presentations is desirable.
How to Apply
Applicants must fill a bio data form
accessible on our website HERE
Application letter stating salary expectation and an up-to-date CV with names and addresses of three referees and telephone contacts should be submitted electronically to: Jobs@icrhk.org with subject: “Data Analyst”
The deadline for applications is 12th
February 2016, 5pm
ICRHK is committed to equal
opportunities and welcomes applications from appropriately qualified people
from all sections of the community.