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NGO Job in Kenya – EAGC

Eastern Africa Grain Council (EAGC) is a regional membership based organization with a mandate covering ten counties in Eastern Africa. 

The regional headquarter is in Kenya with country offices in Tanzania, Uganda, Rwanda, South Sudan and Burundi. 

EAGC is not for profit member organization limited by guarantee whose members are drawn from stakeholders in the grain sector including grain producers/ farmers, grain traders / millers, input suppliers of the service providers with a vision “To be the leading voice of the grin sector in Africa”. 

EAGC mission is “To advocate for an enabling environment and promote structured grain trade for optimum stakeholder benefits”.
 
Programs Administration Manager
 
We seek to fill the advertised position with an individual who is analytical, has good organizational skills, development skills, and is capable of working independently and as part of a team. 

The successful candidate should be highly professional, self-motivated and a proven high achiever with good leadership skills

Reporting to the Executive Director, the successful candidate will be based in Kenya and will be responsible for the following amongst others:
  • In line with the EAGC strategic plan, develop and implement a talent acquisition, development and retention plan for the Council, and requisite budget.
  • Coordinate with respective line managers to ensure timely recruitment and induction and training of staff.
  • Co-ordinate the performance management process for EAGC.
  • Ensure staff practices are in compliance with legislation, EAGC’s policies and good market practice through provision of guidelines and advisory services to line managers.
  • Ensure occupational health and safety practices and fire safety standards are maintained.
  • Manage the staff benefits including the medical and gratuity schemes.
  • Manage the Councils procurement process including prequalification of suppliers as per the procurement policy and the maintenance a database of all prequalified EAGC suppliers in all EAGC countries of operation.
  • Manage service delivery by third-party service providers including Consultants and outsourced services by monitoring contracts and service level agreements, taking corrective action where necessary.
  • Provide logistical support for EAGC Events, making of travel arrangements, booking tickets and hotel accommodation.
  • Provide administrative support to the Executive Director in preparing Board papers and Minutes of the Board.
Qualification, Skills and Experience:
  • A Master’s degree in Human Resources Management and a Bachelor’s degree in Business/Social Science
  • At least 5 years relevant work experience in a busy Human Resource and Administration environment.
  • Computer literate.
  • Team player.
  • High integrity, initiative and highly organised.
  • Capacity to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments

Accounts and Administration Officer
 
We seek to fill the advertised position with an individual who is analytical, has good organizational skills, and is capable of working independently and as part of a team. 

The successful candidate should be highly professional, self-motivated and a proven high achiever.
 
Reporting to the Country Program Manager, the successful candidate will be based in Tanzania and will be responsible for the following amongst others:
  • Provide accounting support in the Country office while ensuring compliance with internal controls, donor regulations and budget restrictions.
  • Record accounting transactions and ensure efficient, proper and transparent financial filing systems of all documents relating to finance are maintained.
  • Prepare and examine accounting records, financial statements, and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards.
  • Process and make payments as provided in the approved budget
  • Assist with facilitation of internal and external audit procedures as required.
  • Ensuring compliance and enforcement of internal policies, donor regulations and budget restrictions on all projects.
  • Ensure proper procurement procedures are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required.
  • Ensure that proper authorization is obtained for all disbursements.
  • Provide logistical support in the coordination and organization for program activities to ensure smooth implementation of activities
  • Coordination of meetings, forums and other engagements to support their successful execution.
  • Management of outsourced services and general insurance for efficient office operations.
Qualification, Skills and Experience:
  • A Bachelor’s degree in Business
  • ACCA
  • At least 3 years relevant work experience
  • Proficiency in computer applications such as MS Office and Accounting software packages.
  • Strong knowledge and experience of institutional donor funding requirements
  • Team player.
  • High integrity, initiative and highly organised.
  • Capacity to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.

Country Program Officer – Zambia
 
We seek to fill the advertised position with an individual who is analytical, has good organizational skills, development skills, and is capable of working independently and as part of a team. 

The successful candidate should be highly professional, self-motivated and a proven high achiever with good leadership skills.

Reporting to the Regional Manager – Marketing, Information Systems & Communication, the successful candidate will be based in Zambia and will be responsible for the following amongst others:
  • Coordinate, manage and ensure implementation of EAGC programs and projects in Zambia in line with the established company procedures and processes. The programs include Policy Advocacy, Provision of Market Information, Promotion of Structured Trading Systems and Training/Capacity Building of EAGC members and stakeholders to practice structured trade in Grain.
  • Recruit members to EAGC in Zambia through effective member engagement and communication, and ensure their involvement in EAGC programs and activities
  • Develop and implement fundraising strategies, including proposal writing and business plans for executing EAGC activities in Zambia.
  • Perform administrative functions of the EAGC Zambia office including supervision and management of staff, operating budgets, partnerships and outsource consultants, Assets, Accounting and financial reporting. .
Qualification, Skills and Experience:
  • A bachelor’s degree in Agriculture, Agri-business Management, Economics, Business Administration, or related field (a Masters Degree will be an added advantage)
  • 5 years’ experience in the private sector, client services, sales, marketing, project management will be preferred.
  • Computer literate.
  • Team player.
  • Good report writing skills.
  • Proposal writing and fund raising skills.
  • Excellent communication and interpersonal skills.
  • High integrity, initiative and highly organized.
  • Capacity to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.
If your background and competence match the above specifications, please send your application demonstrating how your qualifications & experience matches our requirements. 

It should include an updated C.V., your current remuneration package, valid email address, daytime contact number and full contact details of 3 referees including day time telephone number to: hr@eagc.org copied to dkiai@eagc.org by 16th February 2016. 

Only shortlisted candidates will be contacted.

EAGC is an equal opportunity employer.

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