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Massive Recruitment by the Government of Kenya - Kenya Maritime Authority

Kenya Maritime Authority is a State Corporation whose mandate is to regulate, coordinate and oversee maritime affairs guided by the Kenya Maritime Act, No. 5 of 2006 and the Merchant Shipping Act 2009. 

The Authority wishes to invite suitable candidates to fill the following vacant position:

Registration of Ships Assistant 


(KMAG 5)

Department
: Ships and Seafarers Registration
 
Section: Sea Farers Registration
 
Reports To: Registration of Ships Officer 

Supervision: N/A
 
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for planning and implementing certification of ships and issuing ships with registration documents.
 
Primary Responsibilities:
  • Ensuring that documents required for ship registration are available;
  • Assisting in the compiling documentation required for ship registration; and
  • Ensuring that correct data is captured and updated in the ships registrar
Person Specifications:
 
Academic Qualifications
  • Class I certificate of competency STCW 78 (marine engineer or deck officer); and
  • Basic degree from a recognized institution.
Professional Qualifications
  • Maritime education and training or qualification
Experience
  • 3 years’ experience as a master or chief engineer
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organizational skills and highly confidential;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines.

Public Relations Assistant 

(KMA 6)

Section:
 Public Relations
 
Report To: Public Relations and Customer Service Officer
 

Supervision: N/A
 
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for maintain public relations and customer service databases and maintaining mailing list of all stakeholders. 

Also responsible for providing support to the Public Relations and Customer Service Officer in developing and promoting KMA products and services.

Primary Responsibilities:
  • Maintaining data base and mailing list of all stake holders
  • Prepare public relations material to be used in various departmental events e.g. press release, publication manuals, promotional materials, introductory speeches etc as necessary
  • Maintaining media data base
  • Monitoring the press on KMA related items and
  • Update the authority website
Person Specifications:
 
Academic Qualifications
  • Bachelor’s degree in communications, mass communications or social sciences
Professional Qualifications
 
Experience
  • 3 years’ experience in media/practiced journalism and
  • Knowledge of desktop publishing
Skills
  • Excellent interpersonal, management and communication skills
  • Excellent organization skills and highly confidential
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Legal Officer (Litigation Contracts & Drafting)

(KMAG 4)
 
Department: Corporation Secretary and Legal Services
 
Section: Legal
 
Reports To: Corporation Secretary and Head of Legal Services
 

Supervision: Legal Assistant
 
Location / Region: KMA Office, Mombasa
 
Purpose: Responsible for monitoring compliance with the legislation and regulatory framework
 
Primary Responsibilities:
  • Advising on negotiations and taking part in corporate transactions;
  • Interpreting legal opinions and offering guidance on legal requirements;
  • Advising on the principals of corporate governance;
  • Prosecuting for and representing the Authority in law courts and quasi-judicial tribunals;
  • Drawing and execution of contracts;
  • Preparing and filing pleadings for and on behalf of the Authority; and
  • Undertaking legal research and assignments as instructed by the Corporation Secretary and Director General.
Person Specifications:
 
Academic Qualifications
  • Bachelor of Laws (LLB.), from a University, recognized by the Council of Legal Education.
Professional Qualifications
  • Certificate / Diploma from the Kenya School of law; and
  • Admission as an advocate of the High Court of Kenya.
Experience
  • 5 years’ experience as an advocate at the high court
  • Admission as an advocate of the high court
Skills 
  • Must have the ability to think strategically
  • Must have proven intellectually leadership in managing people and financial resources
  • Excellent interpersonal, management and communication skills
  • Excellent organizational skills and highly confident
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure

Librarian 

(KMAG 4)
 
Department: Commercial Shipping
 
Section: Business Development
 
Reports To: Business Development Manager
 

Supervision: Librarian Assistant
 
Location / Region: KMA Head Office, Mombasa.
 
Purpose: Responsible for establishing, maintaining and modifying Library systems to ensure effective and easy retrieval of information.

Primary Responsibilities:
  • Acquiring information and materials;
  • Creating and maintaining proper index of library materials;
  • Cataloguing all library materials;
  • Providing current awareness services i.e. notifying users of the newly acquired materials, and letting users know materials acquired specifically on their areas of interest;
  • Ensuring proper circulation, issuing and discharging borrowed materials;
  • Arrange and organize relevant training materials;
  • Maintain safe custody of all library materials;
  • Participating in sourcing of necessary materials; and
  • Conserving and restoring information and materials
Person Specifications:
 
Academic Qualifications
  • Degree of library studies from a recognized institution
Professional Qualifications
  • Computer literacy-Microsoft packages;
  • Certificate in library and information science
Experience
  • 2 years’ experience in a busy library
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organization skills;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Licensing Officer 

(KMAG 4)
 
Department: Commercial Shipping
 
Section: Licensing
 
Reports To: Ports and Shipping Service Manager
 

Supervision: Licensing Assistant
 
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for processing the licensing of all shipping lines and service providers in the industry. Maintaining a shipping line / agents register / records.
 
Primary Responsibilities:
  • Receive license applications for maritime service providers;
  • Investigate compliance with minimum service requirements and avail investigation report to the licensing committee;
  • Monitor compliance with minimum service requirements among maritime service providers;
  • Enforce programs designed to assist in detecting malpractices and violations as set forth in the regulations
  • Produce trade reports and analysis of costs and level of efficiency of ports and shipping services.
Person Specifications:
 
Academic Qualifications
  • Bachelors degree in Logistics, Transport Management or Business Management
Professional Qualifications
  • Diploma or certificate in shipping, clearing and forwarding
Experience
  • 5 years’ experience with at least 3 years in shipping related industry
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organizational skills and highly confidential;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Research and Business Development Officer 

(KMAG 4)
 
Department: Commercial Shipping
 
Section: Business Development
 
Reports To: Business Development Manager
 

Supervision: N/A
 
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for managing and coordinating research activities.
 
Primary Responsibilities
  • Designing research proposals in commercial shipping and maritime related fields;
  • Coordinating and monitoring the implementation of the strategic plan and the Authority's performance contracting with the government;
  • Coordinating with the Legal department in the preparation of the yearly performance contract with the government;
  • Coordinating and monitoring the implementation of the Director General's performance contract with the Board;
  • Coordinating and monitoring the implementation of management staff performance contract with Director General;
  • Conducting and coordinating all research projects in shipping and maritime affairs;
  • Undertaking research on maritime policies and regulations, maritime stakeholders' requirements and services.
  • Undertaking research on maritime institution arrangements formulating and advocating investment policies;
  • Researching on maritime investment opportunities and existing policies and recommending areas of review to facilitate maritime business; and
  • Drafting research reports and finding and give recommendations.
Person Specifications:

Academic Qualifications
  • Bachelors degree in research statistics or related field; and
  • A masters degree is an added advantage
Professional Qualifications
  • Working knowledge of statistics and research; and
  • Computer literate.
Experience
  • 5 years’ experience in policy and strategic planning
Skills
 
The right candidate for this position must have the ability to think strategically and to design long term plans. 

Other key skills include:
  • Excellent interpersonal, management and communication skills;
  • Excellent organization skills;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Internal Audit Officer 

(KMAG 4)
 
Department: Directorate
 
Section: Internal Audit
 
Report To: Internal Audit Manager
 

Supervision: Internal Audit Assistant
 
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for reviewing internal control systems, verifying the existence and safety of assets, executing audit programmes, collecting audit evidence, reviewing compliance with the existing policies and assisting the internal auditor in various duties.
 
Primary Responsibilities:
  • Collecting audit evidence
  • Planning, preparing and performing audits;
  • Drafting audit reports;
  • Reviewing financial statements, board of survey reports and performance reports;
  • Preparing performance contracting criteria;
  • Checking policy and procedure compliance;
  • Formulating control systems;
  • Providing advice on various audit issues
  • Carrying out Investigations; and
  • Coordinating audit activities.
Person Specifications:
 
Academic Qualifications
  • Bachelor degree in finance, accounting or related fields
Professional Qualifications
  • CIA qualifications preferred or CPA (K) ICPAK
  • Member of IIA CPS (K)
Experience
  • 5 years’ experience in financial system compliance, taxation and statutory audit/investigations in a large organization/busy environment
Skills
  • Excellent interpersonal, management and communication skills
  • Excellent organizational skills and highly confident
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure

Administration Officer 

(KMAG 4)
 
Department: Corporate Support Services
 
Section: Human Resource and Administration
 
Reports To: Human Resources and Administration Manager
 

Supervision: 
  • Drivers
  • Record Management Assistant
  • Receptionist
Location / Region: KMA Head Office, Mombasa
 
Purpose: The Administration Officer provides support in various administrative functions related to staff welfare programmes and general office administration. This includes transport, receptionist and HIV-AIDS programme administration.
 
Primary Responsibilities:
  • Receiving and reviewing the General Administrative reports (on usage of telephone, photocopier, kitchen supplies, utilities, etc);
  • Overseeing and allocating duties and responsibilities to the Drivers, Administrative Assistants and Office Assistants
  • Overseeing the office security, general repair and maintenance of assets and equipments;
  • Conceptualize, design, implement and monitor the HIV/AID program in the workplace;
  • Planning and executing HIV-AIDS programmes in the Authority;
  • Maintaining HIV/AIDS training and awareness records
  • Ensure efficient and effective cleaning, messengerial and office telephone services;
  • Ensuring effective management of office equipment and facilities;
  • Control the utilization and fuel consumption of all company; and
  • Manage and control the movement of office furniture.
Person Specifications:
 
Academic Qualifications
  • Bachelors degree in social sciences, or business administration / management( human resource option)
Professional Qualifications
  • Higher national diploma in human resource management; or
  • Certified Public Secretary (K)
Experience
  • 2 years’ experience in a large/busy HR department
Skills
  • Excellent interpersonal skills
  • Excellent planning and organization skills
  • Excellent organizational skills and highly confident
  • Computer literacy and familiarity with standard office computer applications

Search & Rescue Officer (Branch)

(KMAG 4)
 
Department: Security and Maritime Response Services
 
Section: Marine Environment Protection
 
Reports To: Security and Maritime Response Services Managers
 

Supervision: GMDSS Operator
 
Location / Region: Kisumu Offices (SAR), Kisumu.
 
Purpose: Responsible for developing and maintaining satellite communications facilities to continuously avail these facilities to receive maritime distress alerts from vessels and follow up distress related traffic.
 
Primary Responsibilities:
  • Developing, installing and maintaining a schedule of regular maintenance and repair works of The search and rescue and global maritime distress and safety system - satellite, radio and Other electronic communication equipments;
  • Checking and maintaining a data base of vessels operating in the maritime search and rescue areas of the regional maritime rescue coordination responsibility;
  • Providing assistance in planning the operational exercises for staff training in search and rescue operations on national and regional levels; and
  • Providing assistance in coordinating activities within the frame of the search and rescue plans with the sub regional maritime rescue coordinating centers.
Person Specifications:
 
Academic Qualifications
  • Degree in Maritime Safety, Maritime Communications, Satellite Communications, or related field; or
  • Class I or class 2 certificate of competency (Deck Officer) or its equivalent
Professional Qualifications
  • Higher national diploma in marine communications; with
  • GMDSS radio maintenance certificate;
  • GMDSS general operator certificate; or
  • Maritime search and rescue administration certificate,
Experience
  • 5 years’ experience with at least 2 years at senior level management
  • Prior experience in managing satellite communication
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organizational skills and highly confidential;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Quality Assurance and Monitoring Officer (STCW) 

(KMAG 4)
 
Department: Maritime Safety
 
Section: Maritime Education & Training
 
Reports To: Maritime Education & Training Manager
 

Location: KMA Head Office, Mombasa.
 
Primary Responsibilities:
  • Ensure continuous reporting and communication to the IMO in line with the STCW Regulation I/7 is effected in a timely manner.
  • Monitor processes and procedures of the certification system and ensure that all internal processes comply with the quality standards system.
  • Ensure compliance with the required quality standards in readiness for the IMO Audits. Kenya is scheduled for audit in 2016.
  • Facilitate adequate preparation for independent evaluation as required under Section A-I/8 (3) of the STCW Convention 78 as amended.
  • Ensure that education and training objectives and standards of competence to be achieved are clearly defined.
  • Ensure that levels of knowledge and understanding and skills appropriate to the examinations and assessment required under the STCW Convention are identified as required by the STCW, 1978 as amended.
  • Monitor and evaluate examinations and assessment systems in MET institutions and assessment center (s).
  • Ensure that standards of medical fitness for seafarers as required by STCW regulation I/9 and MLC, 2006 are adhered to.
  • Establish the quality policies and procedures required.
Person Specifications:
 
Academic Qualifications
  • Degree / Masters in Maritime Education and Training
Professional qualifications
  • Certificate in maritime related field
  • Affiliation to maritime professional association
  • Proficiency in Maritime Conventions particularly STCW 1978 Convention, as amended,
Experience
  • 5 years’ experience in maritime industry with at least 2 years in STCW related duties
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organizational skills
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Management Accountant 

(KMAG 4)
 
Department: Corporate Support Services
 
Section: Finance
 
Reports To: Finance Manager
 

Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for budgeting process, costing and general management reporting.
 
Primary Responsibilities:
  • Preparing timely monthly, quarterly and annual financial budget related reports and statements e.g. variance reports;
  • Coordinating and preparing timely and accurate financial budgets and forecasts by consolidating individual departmental and section budgets;
  • Consolidating cost and revenues and extracting management information for management decision making; and
  • Analyzing budgets and other financial variances and advising the Finance and Administration Manager accordingly.
Person Specifications
 
Academic Qualifications
  • Bachelors of Commerce degree (Finance, Accounting or Banking
Professional Qualifications
  • Certified Public Accountant (K) or
  • ACCA
Experience
  • 4 years’ experience with at least 3 years as senior accountant
  • Prior experience as an accountant in a large/busy environment
Skills
  • Excellent interpersonal, management and interpersonal skills
  • Excellent organizational skills and highly confident
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure

Environment Officer

(KMAG 4)
 
Department: Marine Environment Protection
 
Section: Marine Environment Protection
 
Reports To: Marine Environment Protection Manager
 

Supervision: N/A
 
Location / Region: KPA Offices (SAR Centre), Mombasa
 
Purpose: Responsible for undertaking surveillance, monitoring and preventing oil spills and other harmful substances at sea and inland waters, and implementing the National oil spill response contingency plan.

Primary Responsibilities:
  • Carrying out environmental impact assessment;
  • Assessing the environmental impact assessment reports;
  • Document oil/chemical spill cost;
  • Quantifying environmental damage caused by pollution;
  • Monitoring underwater and over water environments; and
  • Exploring and exploiting offshore developments projects in Kenya navigable waters.
Person Specifications:
 
Academic Qualifications
  • Combined class 2/1 certificate of competency
Professional Qualifications
  • Higher diploma in nautical science;
  • Bachelor’s degree in environmental Science and management.
Experience
  • At least 3 years relevant experience either carrying out related environmental impact assessment or a first officer in a vessel.
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organizational skills and highly confidential;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Research & Business Development Manager
 
Department: Commercial Shipping
 
Section: Business Development
 
Reports To: Head of Commercial Shipping
 

Supervision: 
  • Business Development Officer
  • Librarian  
Location / Region: KMA Head Office, Mombasa.

Purpose:
 Responsible for managing and coordinating research projects and reviews.
 

Primary Responsibilities:
  • Initiating, undertaking and coordinating research projects and reviews with emphasis on rates/charges and conditions of carriage;
  • Carrying out studies and profiles of major tradings, using monitoring reports, economic analysis and agreement/carrier profiles;
  • Undertaking special projects to identify and track relevant competitive and economic activity in Kenya;
  • Developing and maintaining a research database that contains pertinent information on each maritime service provider agreement filed with the Authority;
  • Recommending the installation of applications software related to research needs;
  • Establishing systems to diagnose and problem solve as it relates to the research project;
  • Publishing findings from research works and related activities such as conferences, seminars and workshops;
  • Ensuring that Kenya becomes the national resource and reference centre for maritime affairs and links to other similar organizations nationally, regionally and internationally;
  • Initiating and carrying out publicity campaign programs on relevant commercial maritime issues;
  • Disseminating relevant information to maritime services providers, shippers, shippers associations and other relevant stakeholders;
  • Promoting closer relationships and maintaining contacts with other local, national, regional and international institutions, associations; and
  • Carrying out periodic analysis of trends and developments pertaining to the sector.
Person Specifications:
 

Academic Qualifications
  • MBA or relevant postgraduate qualification will be an added advantage
  • Bachelors degree in Marketing, Maritime Studies, Port Management, Shipping, Transport Economics or its equivalent
Professional Qualifications
  • Diploma or Certificate in Maritime Studies, Port Management, Shipping, Transport Economics or its equivalent
Experience
  • 8 years’ experience in a large company or organization in shipping or ports services
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organization skills;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Ports and Shipping Services Manager 

(KMAG 3)
 
Department: Commercial Shipping
 
Section: Ports and Shipping Services
 
Reports To: Head of Commercial Shipping
 

Supervision: 
  • Licensing Officer
  • Monitoring Officers
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for assisting the coordination, regulation and oversight of the development and optimal provision of commercial maritime services
 
Primary Responsibilities:
  • Supervising production of maritime trade reports
  • Monitoring industry practices and where necessary initiate appropriate measures to discourage discrimination, oligopoly or monopoly (Anti-trust structure);
  • Compiling data on costs and level of efficiency and quality of commercial maritime services;
  • Conducting public awareness campaigns on appropriate use of international commercial terms to enhance earnings and conservation of foreign exchange;
  • Establishing a consultation machinery in ports and shipping services and coordinate consultations among industry stakeholders;
  • Supervise issuance of licenses to ports and shipping service providers;
  • Ensure ports and shipping service providers file their tariffs in accordance with established guidelines;
  • Coordinate production of accurate, timely and relevant statistical data and reports in ports and shipping services; and
  • Monitoring employment and training practices among foreign companies and where necessary, curtail any discriminatory practices that inhibit technological and human skills transfer.
Person Specifications:
 
Academic Qualifications
  • MBA or relevant postgraduate qualification will be an added advantage
  • Bachelors degree in Maritime Studies, Port Management, Shipping, Transport Economics or its equivalent
Professional Qualifications
  • Diploma or Certificate in Maritime Studies, Port Management, Shipping, Transport Economics or its equivalent
Experience
  • 8 years’ experience in a large company or organization in shipping or ports services
Skills
  • Excellent interpersonal, management and communication skills;
  • Excellent organizational skills and highly confidential;
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Public Relations and Customer Service Manager 

(KMAG 3)

Department:
 Directorate Office
 
Section: Public Relations and Customer Service
 
Reports To: Director General
 

Supervision: 
  • Public Relations & Customer Service Officer
  • Public Relations Assistant
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for initiating and developing appropriate communication strategies, preparation of public materials and preparation of annual plans and budget. 

Also responsible for managing linkages with other stakeholders, organizing protocol and media events.

Responsible for developing and promoting KMA products and services as well as creating the KMA's image that interacts with the outside world

Primary Responsibilities:
  • Implementing marketing campaigns by organizing events e.g. exhibitions, media events, trade fairs, and company sponsored cocktails;
  • Developing and maintaining a good working relation with internal and external stakeholders;
  • Preparing public relations materials to be used in various departmental events e.g. press release, publication manuals, promotional materials, introductory speeches etc as necessary;
  • Preparing publication manuals;
  • Overseeing the customer service function of KMA;
  • Monitoring and updating the corporation's policy debate within Government;
  • Initiating and implementation of the Authority's corporate social responsibility programmes; and
  • Monitoring the press on KMA related items.
Person Specifications
 
Academic Qualifications
  • Bachelors degree in communications, mass communications or social sciences
Professional Qualifications
  • Professional qualifications in public relations and mass communications
Experience
  • 5 years’ experience in media/practiced journalism with at least 1 year in middle level management
  • Knowledge of desktop publishing
Skills
  • Excellent interpersonal, management and communication skills
  • Excellent organization skills and highly confident
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines

Procurement Manager 

(KMAG 3)
 
Department: Directorate Office
 
Section: Procurement
 
Reports To: Director General
 

Supervision: 
  • Procurement Officer
  • Procurement Assistant
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for reviewing, up-dating, interpretation and implementation of existing supplies regulations, procedures and systems; preparing and ensuring implementation of the supplies manual; and processing of contracts, stock controls verifications and efficient disposal of stores of the Authority.

Primary Responsibilities:
  • Establishing and updating Authority's procurement policies and procedures;
  • Ensuring competitive bidding procedures, administration of contracts and negotiations are efficiently performed;
  • Training user departments on procurement procures;
  • Preparing and maintaining all procurement records;
  • Ensuring efficiency in inventory management ;
  • Being the secretary to the tender committee;
  • Monitoring contract management by user departments to ensure implementation of contracts as per the terms and conditions of contract;
  • Preparing a consolidated annual procurement plans as per the Act and Regulations; and
  • Ensuring adherence to the Public Procurement & Disposal Act 2005 and the Regulations 2006.
Person Specifications:
 
Academic Qualifications
  • Bachelor’s degree in any business field
Professional Qualifications
  • Relevant Professional qualification - KISM, CIPS
  • Graduate diploma in Purchasing and Supplies from the Chartered Institute of Purchasing and Supplies - UK.
  • ICT related qualifications with bias on spread sheet.
Experience
  • 5 years’ experience with at least 2 year at middle management level
Skills
  • Excellent interpersonal, management and interpersonal skills
  • Excellent organizational skills and highly confident
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure

Human Resource and Administration Manager 

(KMAG 3)
 
Department: Corporate Support Services
 
Section: Human Resources
 
Reports To: Head of Corporate Support Services
 

Supervision: 
  • Human Resources Officer
  • Administration Officer
  • HR Assistant
Location / Region: KMA Head Office, Mombasa
 
Purpose: Responsible for overseeing the Human Resources and Administration sections of the Authority including recruitment, appointment, performance management, remuneration, training, development and overseeing the welfare of staff for the Authority. 

Is also responsible for ensuring the drivers and switchboard.

Primary Responsibilities:
  • Developing and maintaining the Authority's HR strategic plan
  • Reviewing the Authority's payroll;
  • Maintaining staff records confidentially
  • Managing the inventory of staff records and registry;
  • Advertising vacancies internally/externally, shortlist, interview, recruit, induct and deploy human resources;
  • Reviewing and implementing performance management system and manage culture change
  • Managing Training Needs Analysis, procure trainers, train and evaluate training;
  • Preparing and processing of timely PAYE, NSSF and NHIF payments;
  • Overseeing administration section; and
  • Overseeing the administration of staff medical scheme, pension and insurance.
Person Specifications:
 
Academic Qualifications
  • MBA or relevant postgraduate qualification would be an advantage
  • Bachelor’s degree in social sciences, or business administration / management (preferably Human Resource Management option)
Professional Qualifications
  • Certified public secretary (K); or
  • Post graduate diploma in human resource management
  • Member of a HR professional body
Experience
  • 6 years’ experience with at least with 3 years at medium management level
  • Prior experience in managing a similar section
Skills
  • Knowledge of labour laws
  • Team player and strong leadership, interpersonal and management skills
  • Excellent interpersonal skills
  • Excellent planning and organization skills
  • Excellent organizational skills and highly confident
  • Computer literacy and familiarity with standard office computer applications

Finance Manager 

(KMAG 3)
 
Department: Corporate Support Services
 
Section: Finance
 
Reports To: Head of Corporate Support Services
 

Supervision: 
  • Management Accountants
  • Assistant Accountants
  • Financial Accountants
Location / Region: KMA Head Office, Mombasa
 
Purpose: Organization and management of the Finance Department, direction, control and coordination of financial matters and ensuring the preparation of timely budgets and reports. 

This includes financial and managerial accounting, financial reporting, tax returns and payroll accounting.

Primary Responsibilities:
  • Ensuring that reports and statements Preparing timely monthly, quarterly and annual management reports and statements;
  • Preparing special financial management reports e.g. general, creditors and debtors reports
  • Coordinating and preparing timely and accurate financial budgets and forecasts by consolidating individual departmental and section budgets;
  • Consolidating cost and revenues and extracting management information for management decision making;
  • Analyzing budgets and other financial variances and advising the Finance and Administration Manager accordingly;
  • Liaising with auditors;
  • Developing accounting systems and procedures
  • Supervising accounting staff.
Person Specifications:
 
Academic Qualifications
  • Bachelor of commerce degree (finance, accounting or banking)
Professional Qualifications
  • Certified public accountant (K) or
  • ACCA
Experience
  • 4 years’ experience with at least 3 years as senior accountant
  • prior experience as an accountant in a large/busy environment
Skills
  • Excellent interpersonal, management and interpersonal skills
  • Excellent organizational skills and highly confident
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure

Information Communication and Technology Manager

(KMAG 3)
 
Department: Corporate Support Services
 
Section: Information Communication and Technology
 
Reports To: Head of Corporate Support Services
 

Supervision: 
  • ICT Officer
  • ICT Assistant
Location / Region: KMA Head Office, Mombasa
 
Purpose: The position is responsible for planning, administering and reviewing the acquisition, development, maintenance and use of computer and telecommunications systems within the Authority.
 
Primary Responsibilities:
  • Developing the ICT policy and strategy;
  • Identifying, recommending and implementing new ICT projects;
  • Overseeing hardware maintenance, trouble shooting and user support maintenance;
  • Coordinating the design, development and implementation of computer disaster recovery procedures to minimize on loss of data/or systems; and ;
  • Preparing ICT budgets and control
  • Planning and coordinating IT activities such as installation and upgrading of hardware and software, programming and systems design, development of computer networks, and implementation of Internet and intranet sites;
  • Carrying out technical evaluation of ICT related procurement
  • Representing the authority in ICT deliberated with stakeholders and Government.
Person Specifications:
 
Academic Qualifications
  • Bachelor’s degree in an ICT related field
  • Formal training in business management and ICT project management
Professional Qualifications
  • ICT professional certification in either systems engineering, I.T security, database management, Network Engineering or application development
Experience
  • 8 years’ experience in an IT automated environment with at least 2 years least two years of management and leadership experience
Skills
  • Excellent planning and organization skills
  • Team player and strong leadership and organization skills
  • Ability to work under pressure and meet deadlines
How to Apply

Applicants who meet the specified requirements should send their application letters with their detailed CVs, copies of academic and professional certificates and other testimonials together with day-time telephone contact, indicating the post applied for in the application letter and on the envelop to:

The Director General
Kenya Maritime Authority
P.O. Box 95076 – 80104,
Mombasa.

Or drop the application at the Kenya Maritime Authority, White House, 2nd Floor, Moi Avenue, near Dock yard, Mombasa.

Closing date for applications is 29th February 2016.

Please note that only short listed candidates will be contacted. 

Qualified persons with disabilities are encouraged to apply.

Canvassing will lead to automatic disqualification.

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