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Internship Opportunity in Kenya – Administrative

African Virtual University (AVU)

Vacancy: Administrative Intern

Educational Technology and Learning Resources (ET&LR) Unit

1.0. Introduction


The African Virtual University (AVU) is a Pan African Intergovernmental Organization established by charter with the mandate of significantly increasing access to quality higher education and training through the innovative use of information communication technologies. 


A Charter, establishing the AVU as an Intergovernmental Organization, has been signed so far by nineteen (19) African Governments - Kenya, Senegal, Mauritania, Mali, Cote d'Ivoire, Tanzania, Mozambique, Democratic Republic of Congo, Benin, Ghana, Republic of Guinea, Burkina Faso, Niger, South Sudan, Sudan, The Gambia, Guinea-Bissau, Ethiopia and Cape Verde. 

The AVU has its headquarters in Nairobi, Kenya and a Regional office in Dakar Senegal with Host-Country Agreements and Diplomatic Status with the two governments.

AVU is currently engaged in a Multinational Project II, funded by the African Development Bank (AfDB) and implemented in 21 African countries with 27 participating institutions.
 
Background to ET&LR: The Educational Technology & Learning Resources (ET&LR) unit at AVU coordinates the various Open Distance and eLearning activities of the Multinational Project Phase II. 

The ET&LR unit is currently looking for one administrative intern to assist in the unit’s administrative processes. 

This position is also intended to help African youth gain practical experience to help transition to the workplace.

2.0. Scope of Work
 
The ET&LR Administrative Intern will help AVU staff perform the following functions:
  • Assist in preparing documents for payment of services related to the unit;
  • Assist in updating the payment tracking sheet on a day to day basis;
  • Assist in filing administrative documents handled by the unit;
  • Schedule unit meetings including recording of meeting’s proceedings
  • Assist in the preparation of any administrative documentation needed;
  • Assist in formatting and copying digital files;
  • Make logistical arrangements for any events organized by the unit;
  • Perform other duties that may from time to time be assigned by the supervisor.
3.0. Qualifications
  • Studies related to Administration or Education (preference will be given to candidates with completed or almost completed Bachelor degrees);
  • Fluent in English (preference will be given to candidates who can also speak French or Portuguese);
  • Skills in the use of Microsoft Office or Google Drive authoring tools;
  • Keen on and pays attention to detail;
  • Strong writing, editing and proofreading skills;
  • Ability to learn quickly and work well within a team;
  • Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
  • Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment
4.0. Modalities of Work: The ET&LR Administrative Intern is expected to work during office hours from Monday to Friday 09:00 am to 05:30pm.

5.0 Duration:
 The position for the intern is for a nominal period of three with a possibility of extension for an additional 3 months.
 
6.0 Reporting: The ET&LR Administrative Intern will report to and be supervised by the Manager of ET&LR and will work closely with the ET&LR Programs Officer.

The African Virtual University (AVU)  is an equal opportunity employer. 

The successful candidate will be appointed for an initial period of 3 months.
 
Application must include an application letter and detailed curriculum vitae with a telephone number and email address; and names with contact addresses of three professional references. 

Applications should be sent to job@avu.org and must have Administrative Intern as the email subject 

The successful candidate will be based at the AVU Headquarters in Nairobi, Kenya. 

The closing date for this application is 7th February 2016 at 18:00 East African Time (UTC/GMT + 3) 

Note: ONLY shortlisted candidates will be contacted.

Website: www.avu.org

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