Lutheran World Federation
Finance Manager
Job Summary: The Lutheran World Federation, Department for World Service Program in Kenya-Djibouti is looking for a mature, qualified and experienced Finance Manager to lead, manage and coordinate the finances of the programs.
Job Summary: The Lutheran World Federation, Department for World Service Program in Kenya-Djibouti is looking for a mature, qualified and experienced Finance Manager to lead, manage and coordinate the finances of the programs.
Starting Date: As soon as possible
Duration of Contract: Initial
contract of 3 years
Qualifications
- Experience: Several years’ experience in
managing finances, accounting, aspects of development and emergency programs.
- Education: Professionally qualified
accountant.
- Professional skills: Knowledge of church
structures and experience with related agencies, ecumenical partners,
other NGOs and UNHCR.
- Awareness of the general political, economic
and development dynamics of the region. Strong organizational and
management skills.
- Knowledge of the reporting requirements of
ECHO, USAID, UNHCR and government funding agencies.
- Excellent command of English is essential.
French, Swahili and Arabic would be an asset.
- Computer skills: Experience in computer
applications such as Microsoft Word, Excel, accounting systems. LWF/DWS
country programs use the SAGE General Ledger system.
- Commitment to train national staff and
communities to increase their capacity for self-help and development.
- Applicants are required to be in sympathy with
the core values of our organization.
Position Environment and Dimensions
Ensure that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations, for safeguarding assets, discharging liabilities and legal responsibilities.
Ensure that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations, for safeguarding assets, discharging liabilities and legal responsibilities.
The Finance Manager is responsible
for the overall supervision, implementation and administration of the country
program’s financial and administrative functions as outlined in the main duties
(see below).
Main Duties
Main Duties
- Manage and directly supervise a team of
qualified and experienced staff in Nairobi, and oversee a total of 10
finance staffs based outside of the Nairobi program headquarters.
- Supervise the preparation of all mandatory
monthly and yearly accounts including the monthly finance and management
reports for the Representative of the LWF/DWS country program in
Kenya-Djibouti and the LWF/DWS head office in Geneva, ensuring that
accounting policies are properly and consistently applied and to submit
such accounts in accordance with the deadlines in the LWF/DWS Finance
Manual.
- Supervise the preparation of separate
financial reports for funding agencies such as the United Nations High
Commissioner for Refugees (UNHCR), BPRM, etc. in accordance with the terms
of the contracts.
- Where required, submit requests for
instalments of funds from funding agencies in a timely manner, ensuring a
reliable cash flow for the program.
- Responsible for overall control of expenditure
against budget for all projects. The Finance Manager will provide to
program staff regular and accurate financial reports and analysis to
inform timely and cost-effective project management and decision-making.
- Assist in the preparation of, and verify the
accuracy of, budgets for all project proposals, Project Documents (PDs)
for Geneva-channelled (Basket-funded) projects with Related Agencies, ACT
appeals for emergencies, bilateral applications to institutional donors
and any other projects.
- Prepare cash flow projections in accordance
with procedures, and manage the cash flow of the country program in order
to ensure that sufficient funds are always available.
- Ensure that purchasing is carried out in
accordance with the LWF/DWS Procurement Policy including review and
improvement of systems as needed.
- Ensure that procedures for electronic data
storage, backups, and security are followed in accordance with the LWF/DWS
Operations Manual.
- Liaise at the appropriate level with banks,
tax authorities and other financial institutions.
- Co-ordinate the taking out of and the renewal
of insurance as required by law for national staff, vehicles, as well as
public liability insurance, fire insurance, etc.
- Assume responsibility for up to date and
correct inventories of all project equipment, including the Asset
Register.
- Supervise and coach national finance staff and
other staff as requested by the Representative; ensure that each member of
the finance team has a clear job description and receives regular feedback
on performance.
- Pursue an active policy of capacity building
of the local finance staff.
- Make arrangements, in agreement with the
Representative of the LWF/DWS country program in Kenya-Djibouti for the
recruitment of locally employed staff required for the program and deal
with personnel matters, keeping himself/herself up to date on current
legislation.
- Monitor the payment of salaries and allowances
of local staff; ensure the timely payment of taxes, insurance and
benefits, and ensure the maintenance of accurate payroll records.
- Ensure that all staff settle advances and/or
loans in line with established policy and procedures and that all accounts
are settled at the time of termination of service.
- Ensure compliance with national and
international staff Personnel Policies and Regulations of the Lutheran
World Federation.
- Ensure the compliance with the LWF/DWS
Operations Manual, as revised.
- Ensure that internal controls are properly in
place, including regular visits to project offices.
- Act as contact with external auditors on
accounting matters and, in consultation with the Representative of the
LWF/DWS country program in Kenya-Djibouti, to make available to them all
records required for the purpose of auditing the accounts, including any
additional audits for funding agencies.
- Prepare and submit to LWF/DWS Geneva, if
applicable, monthly reports on visitors and other persons to be included
under the group insurance policies.
- Work with administrative staff and the
Representative to ensure smooth office operations and cost savings where
possible.
How to Apply:
Applications (motivation letter and detailed curriculum vitae in English), with the names and e-mail addresses of three persons who know the applicant professionally, should be sent to:
Ms Aline Ritchie
Applications (motivation letter and detailed curriculum vitae in English), with the names and e-mail addresses of three persons who know the applicant professionally, should be sent to:
Ms Aline Ritchie
Head of Human Resources
The Lutheran World Federation
E-Mail:
LWF_HROffice@lutheranworld.org
Closing date: 07 Mar 2016