Job Title: Finance Manager
Duty Station: Nairobi
Office with Travel to Field Offices
About FilmAid: FilmAid is an international development and
humanitarian communications organization that harnesses the power and influence
of media and the arts to respond to emergencies as well as promote social
change through dialogue in order to protect the wellbeing of displaced and
vulnerable populations by building stronger, healthier, and more informed
communities around the world.
FilmAid designs and implements
communications initiatives on critical health, protection and environmental
issues.
FilmAid’s Theory-Of-Change is based
on the integration of access, creativity and participation, which drive
individual and community change, contributing to positive social impact.
Underpinning this approach is collaboration; working together is fundamental to
achieving change.
FilmAid partners with communities,
creators, NGOs, Governments, and the private sector to ensure a collaborative
approach to this end.
Position main function: Efficiently and effectively co-ordinates the
financial functions of the organization as to meet overall FilmAid’s goals.
Main Duties and Responsibilities
include but are not limited to:
I. Finance
a. Systems, Compliance and Procedures
- Ensure the existence of proper financial
systems that facilitate the recording and production of accurate financial
reports, meet FilmAid’s internal control requirements and safeguard its
assets.
- Ensure that financial procedures are followed
by all programmes, and systems developed to accommodate the needs of those
programmes
- Continually review and manage implementation
of financial management strategies, policies and procedures.
- Continuously review and communicate cost
control systems and procedures, including expenditure, authorisation
protocols and monitor operations to ensure compliance
- Ensure compliance with taxation and statutory
requirements including preparing and managing VAT, PAYE and other
statutory requirements to ensure compliance.
- Document practices including up to date
finance and procurement manual in consultation with Senior Operations
Manager.
b. Budgeting and reporting
- Coordinate the timely, accurate and complete
annual budget submissions and revisions.
- Monitor expenditure against such budgets and
highlight/address over-budget expenditure situations.
- Prepare financial reports, both internal and
donor, according to internal and donor standards.
- Oversee the posting of budgets and entries,
timely and accurately
- Oversee cost allocation systems in accordance
to donor regulations
- Verify system’s reconciliation and verifying
system’s balances
- Verify monthly bank reconciliations by the 10th
of each month
- On monthly basis, meet with Senior Operations
Manager to review overall performance and implementation levels and
discuss short term strategies
- Report monthly on the financial status of
programmes to the Senior Operations Manager.
c. Cash Management
- Consolidate monthly cash requirements for all
locations and ensuring timely information to the Senior Operations
Manager.
- Ensure smooth cash flow between HQ, country
office and the field offices
- Signing of petty cash for field operations.
- Prepare monthly Nairobi cash forecast with
Admin Officer and Senior Operations Manager.
d. Auditing
- Lead preparation for internal and external
audits, financial reviews and external audits
- Reviewing and addressing questions of concern
from auditors in consultation with Senior Operations Manager.
2. General Duties
- Ensure good external communication including
with auditors, partners and funders
- Key in developing the organization’s overall
strategy and drive FilmAid’s mission.
- Perform any other duties and represent the
Senior Operations Manager as necessary
Qualifications and Requirements:
- Bachelors Degree in Accounting or Finance
- Qualification in certified public accounts
(CPA)or Association of Chartered Certified Accountants (ACCA)
- At least 4 years’ experience of financial
management preferably with a humanitarian organization
- Extensive understanding of donor/partner
requirements, regulations and agreements.
- Commitment to humanitarian principles and
action
Competencies:
- Budgeting and budgetary control
- Financial reporting skills
- Decision making and problem solving skills
- Ability to work under pressure and attention
to detail
- Ability to use various finance programs
(QuickBooks, Ms Word, Excl)
- Good planning skills, honest and reliable
- Very good reporting skills
- Ability to work alone and in a team
- People management skills
How to Apply
Interested and qualified persons with
the required experience are invited to submit their applications with only
Cover Letter, CV and 3 references to Email address: jobskenya@filmaid.org on or
before 9th February 2016 and clearly indicate on the subject line as ‘Finance
Manager ’ and stating your expected remuneration for this role.
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be contacted.
FilmAid is an Equal Opportunity Employer
