Job Vacancy: Executive Personal Assistant to the CEO
Location: Nairobi
Salary: Shs
40,000 - 60,000
Roles and Responsibilities
- Coordinate management meetings, create and
distribute pertinent documentation including reports, minutes, agendas
etc.
- Prepare and modify documents including
correspondence, reports, drafts and emails
- Maintain all MD’s calendars/diaries, schedule
appointments and take responsibility for board room management and ensure
that the Director is well prepared Liaise and follow-up on clients,
suppliers of various services and continuously update the status of tasks
undertaken.
- Provide timely & accurate operational
support on behalf of the Director to maintain day to day efficiencies in
the office upkeep and cleanliness of the office.
- Ensure provision of required office
accessories needed for the Directors Office.
- Provide administrative and clerical support to
the Director through drafting minutes, memos and letters.
- Schedule meetings and arrange conference
rooms.
- Alert Director about cancelations or new
meetings.
- Manage travel and schedule transfers when
called upon.
- Handle information requests promptly as
directed by Director.
- Prepare correspondence both internally and
externally and stuff mail into envelopes and facilitate for a rider to
ensure prompt delivery of parcels and letters.
- Arrange for outgoing mail and packages to be
picked up.
- Prepare statistical reports and come up with
presentations.
- Prepare confidential and sensitive documents
and keeping outmost confidentiality of the companies’ secrets.
- Coordinates office management activities.
- Determine matters of top priority and handle accordingly.
- Prepare agenda for meetings as instructed and
facilitate Directors meetings.
- Takes and transcribes dictation.
- Helps prepare office budget and Directors
kitchen budget.
- Plans events and volunteer activities.
- Maintain office procedures of receiving guests
and come up with new ideas.
- Coordinate travel arrangements; prepares
itineraries; prepares, compiles and maintains travel vouchers and records.
- Operate office equipment, such as photocopy
machine and scanner.
- Coordinate committees and task forces.
- Perform any other assignments as requested by
management.
Key Skills and Competencies
- Bachelor Degree in Business management or any
other relevant degree.
- 3 years experience in a busy environment as An
Executive Personal Assistant.
- Ability to work under pressure.
- Good communication and administrative skills.
- Great leadership skill and a strategic
thinker.
- Ability to Multi-Task
Kindly send your CV to
recruitment@nawirikenya.com with the subject EXECUTIVE PERSONAL ASSISTANT TO
THE CEO
