Stima Savings and Credit Cooperative
Society Limited (Stima Sacco) is a leading country-wide, fast growing and
licensed DTS (Deposit Taking Sacco) with an asset base of Kshs 20.5B, a loan
book of Kshs 17B, and membership of 60,000 derived from the energy, utilities,
services, small and micro enterprises (SMEs) and other sectors.
In order to achieve the planned
growth, the Sacco is looking for a qualified and competent professional to fill
the following vacancy:
Executive Assistant to the CEO
Reporting to the Chief Executive
Officer, the job holder will be responsible for providing comprehensive
administrative support to the Chief Executive Officer. These include planning,
organizing, directing and controlling in accordance with laid down policies and
procedures, delegated authorities and guidelines.
Duties and Responsibilities
- Ensuring the communication, planning
schedules, appointments, meetings, reports and associated tasks are well
organized in the Chief Executive Office.
- Organizing management and board meetings
- Managing and prioritizing workflows to ensure
that meeting reports, minutes, correspondence and matters for attention
are dealt with in a professional and timely manner.
- General administrative support the Chief
Executive Office in the controlling of daily activity, diary schedules and
set up meetings as requested
- Develop and maintain a contact database for
clients, vendors, key stakeholders, regulators, etc. and ensure that this
is updated on a regular basis.
- Ensure all documents from Chief Executive
Office are professionally styled and presented in accordance with
corporate standards.
- Draft routine correspondence on behalf of the
Chief Executive Officer.
- Verify all expenses and claims and forward to
finance for payment.
- Arrange for local and international travel,
accommodation and visa arrangements.
- Take care of parking arrangements and access
control for external visitors.
- Ensure that all physical and electronic
records including company documents are safely kept and a record of the
same retained at all times.
- Arranging travel logistics for staff members
which includes visa processing, flight and hotel bookings, scheduling of
meetings/visits, co-ordination with travel agencies.
- Screening telephone calls, enquiries and
requests and delegating where appropriate.
Key Qualifications and Skills
- A University Degree in Business Administration
or related field.
- Master’s in Business Administration an
advantage.
- At least five (5) years’ work experience in a
reputable financial position in a similar or equivalent position.
- Proven track record in successfully of working
with a CEO/Director level functions in financial institution, and/or other
related fields.
- Excellent organisational and prioritisation
competence, with attention to details.
- Proactive attitude and ability to take
initiative and work independently.
- Excellent knowledge of computer applications.
- A good team player/leader.
- Strong interpersonal skills, outgoing
personality, and ability to work independently and effectively under
pressure and on strict deadlines and in a multicultural setting.
- Excellent knowledge of computer applications.
- Superior oral and written communication
skills.
Qualified applicants should send
their Application Letter and Detailed CVs to executiveassistant@stima-sacco.com
on or before 5pm on 26th February 2016 indicating the position applied for as
the subject line.
Only Shortlisted Candidates will be contacted.