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Executive Assistant Job in Kenya

Stima Savings and Credit Cooperative Society Limited (Stima Sacco) is a leading country-wide, fast growing and licensed DTS (Deposit Taking Sacco) with an asset base of Kshs 20.5B, a loan book of Kshs 17B, and membership of 60,000 derived from the energy, utilities, services, small and micro enterprises (SMEs) and other sectors. 

Its key priority in the 2016-2020 Strategic Plan is to transform its business model and grow the business through innovative products, unparalleled customer service, aggressive resource mobilization and expanded distribution channels. 

In order to achieve the planned growth, the Sacco is looking for a qualified and competent professional to fill the following vacancy:

Executive Assistant to the CEO 

Reporting to the Chief Executive Officer, the job holder will be responsible for providing comprehensive administrative support to the Chief Executive Officer. These include planning, organizing, directing and controlling in accordance with laid down policies and procedures, delegated authorities and guidelines.

Duties and Responsibilities
  • Ensuring the communication, planning schedules, appointments, meetings, reports and associated tasks are well organized in the Chief Executive Office.
  • Organizing management and board meetings
  • Managing and prioritizing workflows to ensure that meeting reports, minutes, correspondence and matters for attention are dealt with in a professional and timely manner.
  • General administrative support the Chief Executive Office in the controlling of daily activity, diary schedules and set up meetings as requested
  • Develop and maintain a contact database for clients, vendors, key stakeholders, regulators, etc. and ensure that this is updated on a regular basis.
  • Ensure all documents from Chief Executive Office are professionally styled and presented in accordance with corporate standards.
  • Draft routine correspondence on behalf of the Chief Executive Officer.
  • Verify all expenses and claims and forward to finance for payment.
  • Arrange for local and international travel, accommodation and visa arrangements.
  • Take care of parking arrangements and access control for external visitors.
  • Ensure that all physical and electronic records including company documents are safely kept and a record of the same retained at all times.
  • Arranging travel logistics for staff members which includes visa processing, flight and hotel bookings, scheduling of meetings/visits, co-ordination with travel agencies.
  • Screening telephone calls, enquiries and requests and delegating where appropriate.
Key Qualifications and Skills
  • A University Degree in Business Administration or related field.
  • Master’s in Business Administration an advantage.
  • At least five (5) years’ work experience in a reputable financial position in a similar or equivalent position.
  • Proven track record in successfully of working with a CEO/Director level functions in financial institution, and/or other related fields.
  • Excellent organisational and prioritisation competence, with attention to details.
  • Proactive attitude and ability to take initiative and work independently.
  • Excellent knowledge of computer applications.
  • A good team player/leader.
  • Strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting.
  • Excellent knowledge of computer applications.
  • Superior oral and written communication skills.
Qualified applicants should send their Application Letter and Detailed CVs to on or before 5pm on 26th February 2016 indicating the position applied for as the subject line.

Only Shortlisted Candidates will be contacted.

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