Our client is a leading construction
company. The client seeks to recruit an experienced dynamic, self-motivated and
results oriented Administrative Assistant.
The person will be responsible for
providing quality and efficient administrative and logistical support in order
to contribute to the achievement and development of engineering projects.
Department: Administration
Duties and Responsibilities:
Office Administration:
- Manage stationery stock levels, raise purchase
requisition for office supplies.
- Create and manage filing systems – maintain
and update files & records.
- Respond to routine correspondence, handle
e-mail and telephone communication, requests & enquiries and other
communications systems and processes to appropriate parties.
- Manage petty cash spend ensuring it within
approved budgets.
- Ensure the office is clean, presentable and
neat at all times.
Calendar and Diary Management:
- Organize, schedule and monitor appointments
for the Managing Director.
- Organize and coordinate off-site meetings with
prospective clients.
- Develop and consistently update internal
directory with key internal and external contacts for speedy reference.
Team Support:
- Serve as the HR focal point i.e. coordinate
recruitment, training, leave management, keep records of staff, organize
new hire inductions, coordinate appraisals etc.
- Work in close collaboration with other
departments e.g. Finance and Procurement to assist in processing
documentation such as tenders and reports as may be requested.
- Support the Project team in following up of
action points.
Education, Skills and Experience:
- Bachelor of Business Administration,
Secretarial Studies, Office Management or related field.
- At least three years administrative support
and office management experience.
- Front office experience and public relations
skills would be an added advantage.
- Knowledge of office administrative practices
- Executive support skills
- Excellent customer service skills, very
polite, friendly and presentable
- Ability to work under pressure and tight
deadlines
- Proactive and with high energy
- Excellent presentation skills
- Attention to detail and organized
- Possess Professionalism, courtesy, tact, sound
judgment and strong people skills
- Excellent written and oral communication
skills
- Ready to learn
How to Apply:
Interested applicants should submit their CVs and Application letter to careers@hrnovate.co.ke no later than 12th February, 2016.
Applications should be supported by
three current known referees, academic and professional qualifications and
current mobile and email contacts.
Kindly quote your current and
expected salary and clearly outline how your skills and experience meet the
specifications of the position.
Please note that we do not charge or accept any fees at any stage of the recruitment process.
