Administration Manager / Associate at Africa Internet Group
Who We Are: Africa Internet Group (AIG) is the leading internet
group of Africa with already over 3000 employees in 26 African countries and
huge successes such as Jumia.com, Kaymu.com, Hellofood.com, Lamudi.com
Carmudi.com and Lendico.com.
Africa is one of the fastest growing economies in the globe, offering excellent opportunities in a vibrant and booming environment. Its economic growth has enabled innovative businesses to flourish and this is where AIH steps in.
We want to create a well-balanced
team of talented, truly dynamic and highly motivated individuals with a passion
for emerging markets and Africa.
We are currently looking for
outstanding candidates interested in entrepreneurship and web businesses.
Job Description: The Administration Manager will be responsible for the overall management of the office environment including; Facilities management, Office supplies and vendors management, Transport scheduling, Planning office events, Managing expatriate accommodation and flights, Licenses management (Business, Product and Vehicle), Biometrics and attendance management, Staff ID’s and Cards sourcing etc.
Job Description: The Administration Manager will be responsible for the overall management of the office environment including; Facilities management, Office supplies and vendors management, Transport scheduling, Planning office events, Managing expatriate accommodation and flights, Licenses management (Business, Product and Vehicle), Biometrics and attendance management, Staff ID’s and Cards sourcing etc.
Required Qualifications / Experience
- Basic Degree in Administration or Diploma in
the hospitality industry.
- 2 years and above work experience in a busy
work environment.
- Candidate between the ages of 25 and 30
preferred
- Experience working in the hospitality industry
will be an added advantage.
- Relevant strong experience in office
management and operations.
- Excellent interpersonal and problem solving
skills.
- Attention to detail and a high level of
accuracy.
- Very effective organizational skills.
Required Competencies:
- Highly effective organizational skills
- Strong interpersonal & team working
abilities
- Strong multitasking abilities
- Excellent verbal and written communication
skills
- Punctual, reliable and consistent
- Problem-solving and critical thinking skills
- High level of computer proficiency
Roles and Responsibilities:
The role of the Administration Manager is to organize and maintain the office operations by:
The role of the Administration Manager is to organize and maintain the office operations by:
1. Maintain the overall efficiency of
the office by:
- Taking responsibility for the overall
procurement of all office supplies.
- Planning for, purchasing and managing office
inventory including anticipating any needed supplies.
- Managing the facilities within the office
including the office layout.
- Maintaining a good look and feel within the
office environment.
- Maintaining the office equipment including
repairs within the office.
2. Supervise the surbodinate staff
including :
- Assigning and monitoring all tasks related to
the general cleanliness of the office.
- Managing the day to day schedule of the
surbodinate staff (Messanger, Cleaner and Driver) including following up
on work results.
- Scheduling transport for staff as well as
managing the transport schedule.
3. Managing relationships with
suppliers of office utilities including but not limited to:
- General office supplies and consumables.
- Breakfast supplies.
- Computing.
- Telecommunication (Postpaid bills and lines).
- Suppliers of staff ID’s and Business Cards.
4. Managing the expatriate experience
including :
- Managing airport transfers.
- Booking and managing accommodation at the AIG
house.
- Flight booking.
- Preparation of the necessary invitation
letters and coordinating with HR on Visa Requirements.
5. Renewing and keeping track of all
License renewals including :
- Business Licences.
- Vehicle Licences.
- Product Licences.
6. Ensuring proper management of
office records :
- Defining processes for record keeping.
- Filing of supplier quotes and invoices.
- Managing supplier contracts (Hard and soft
copies).
7. Managing the Biometric System and
providing attendance reports.
8. Any other duties as may be
assigned from time to time.
Please apply through: joinus-kenya@jumia.com
Please apply through: joinus-kenya@jumia.com
or through our careers link on
www.jumia.co.ke/careers
Join the journey!
Join the journey!
Please visit our website for more job opportunities: www.africainternetgroup.com