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NGO Procurement Officer Job in Kenya

A NGO based in Kenya is looking for a Procurement Officer to handle their procurement and logistics department. 
Main Objective
  • To promote the department efficiency and effectiveness through implementation of procurement of budgeted goods, works and services.
  • Review existing systems, develop systems as necessary to ensure best procurement practices policies and asset care and management to achieve the organisation’s objectives
  • In charge of developing and submissions of reports to review procurement policies, procedures and tools to keep up with Market trends and organizational changes.
  • Designing and implementing an effective procurement records management, retention and disposal program.
  • Maintenance of complete and self-contained files.
  • Ensure storage and oversee the effective issuance of procured goods
  • Lead the development of procurement plans for all locations together with location managers and effectively oversee the execution of the same up to the delivery of the goods/ services to the required department as follows:
  • Liaising with all locations and specific departments in organizing for specification of goods and services for procurement. Coordinating purchases requirements from user departments.
  • Supervise collection of quotes from pre-qualified suppliers by the procurement assistant
  • Compile quotation data and convene a procurement committee meeting
  • Participate in the evaluation of quotes and selection of vendors
  • Take notes and circulate and obtain signatures from all members of the procurement committee
  • Receive approved Purchase Requests and prepare and dispatch Local/International purchase Orders as needed for equipment, consumables and stationery and follow up to ensure timely delivery.
  • Keeping track of procurement of goods and services and tenders in progress and generating status reports.
  • Receiving goods/ supplies and cross checking with LPOs & ensuring all supplies received are as per PO and the proper working of equipment and signing delivery notes.
  • Source for best mode of transport and ensure timely delivery to the field offices, as per their orders with administrators.
  • Overseeing the effective storage and issuance of procured goods.
  • Generate a weekly report on all outstanding items and unit requisitions.
  • In charge of Nairobi’s storage and stores management: process of issuing, security of stores and carrying out regular stock takes and quarterly inventory counts.
  • The conduciveness of the stores must be properly assessed and recommendations forwarded to the Administration Manager for action.
  • Monitoring of equipment and spare parts needs and order preparation of the same in consultation with your supervisor
  • Bachelor Degree in Business Administration, Procurement or related fields from a recognized institution of higher learning or Diploma from the Chartered Institute of Purchasing and Supply or equivalent.
  • Minimum three(3) year work experience especially in an NGO
  • Membership of a professional supplies management body
  • Additional knowledge of the Public Procurement & Disposal Act, 2005 and the regulation, 2006 and knowledge of NGO/Public Benefit Act (asset management) will be an added advantage.
  • Ability to establish supplier specifications, measure conformance and identify process improvement opportunities that are defined in conjunction with internal customers is critical to this position
  • Driven to meeting or exceeding milestones
  • Ability to provide fact based advice and development of market and industry analysis
  • Has advanced and proven knowledge in the procurement industry and can implement structures to cut costs.
  • Proficiency in Access, Excel, PowerPoint, Word as well as experience implementing and using procurement systems
  • Effective leadership, management and supervision skills
  • Highly developed communication skills and excellent command of English language, both written and spoken.
  • Ability to create and interpret policies
  • Analytical skills
  • Excellent interpersonal skills, unquestionable integrity, team player and able to work with minimum supervision
  • Commitment to humanitarian principles and action
  • Excellent problem solving and negotiation skills.
Salary will be negotiated depending on experience and expertise on the field.


Kindly send your application with a short written testimonial of your greatest achievement (at Most Half a page) and expected salary to by 7th January 2015.  

Note that only shortlisted candidates will be contacted. 

The candidate will be based in Nairobi. 

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