A NGO based in Kenya is looking for a Procurement Officer to handle their procurement and logistics
department.
Main Objective
- To promote the department efficiency and
effectiveness through implementation of procurement of budgeted goods,
works and services.
- Review existing systems, develop systems as
necessary to ensure best procurement practices policies and asset care and
management to achieve the organisation’s objectives
Responsibility:
- In charge of developing and submissions of
reports to review procurement policies, procedures and tools to keep up
with Market trends and organizational changes.
- Designing and implementing an effective
procurement records management, retention and disposal program.
- Maintenance of complete and self-contained
files.
- Ensure storage and oversee the effective
issuance of procured goods
- Lead the development of procurement plans for
all locations together with location managers and effectively oversee the
execution of the same up to the delivery of the goods/ services to the
required department as follows:
- Liaising with all locations and specific
departments in organizing for specification of goods and services for
procurement. Coordinating purchases requirements from user departments.
- Supervise collection of quotes from
pre-qualified suppliers by the procurement assistant
- Compile quotation data and convene a
procurement committee meeting
- Participate in the evaluation of quotes and
selection of vendors
- Take notes and circulate and obtain signatures
from all members of the procurement committee
- Receive approved Purchase Requests and prepare
and dispatch Local/International purchase Orders as needed for equipment,
consumables and stationery and follow up to ensure timely delivery.
- Keeping track of procurement of goods and
services and tenders in progress and generating status reports.
- Receiving goods/ supplies and cross checking
with LPOs & ensuring all supplies received are as per PO and the
proper working of equipment and signing delivery notes.
- Source for best mode of transport and ensure
timely delivery to the field offices, as per their orders with
administrators.
- Overseeing the effective storage and issuance
of procured goods.
- Generate a weekly report on all outstanding
items and unit requisitions.
- In charge of Nairobi’s storage and stores
management: process of issuing, security of stores and carrying out
regular stock takes and quarterly inventory counts.
- The conduciveness of the stores must be
properly assessed and recommendations forwarded to the Administration
Manager for action.
- Monitoring of equipment and spare parts needs
and order preparation of the same in consultation with your supervisor
Requirements
- Bachelor Degree in Business Administration,
Procurement or related fields from a recognized institution of higher
learning or Diploma from the Chartered Institute of Purchasing and Supply
or equivalent.
- Minimum three(3) year work experience
especially in an NGO
- Membership of a professional supplies
management body
- Additional knowledge of the Public Procurement
& Disposal Act, 2005 and the regulation, 2006 and knowledge of
NGO/Public Benefit Act (asset management) will be an added advantage.
- Ability to establish supplier specifications,
measure conformance and identify process improvement opportunities that
are defined in conjunction with internal customers is critical to this
position
- Driven to meeting or exceeding milestones
- Ability to provide fact based advice and
development of market and industry analysis
- Has advanced and proven knowledge in the
procurement industry and can implement structures to cut costs.
- Proficiency in Access, Excel, PowerPoint, Word
as well as experience implementing and using procurement systems
Competencies
- Effective leadership, management and
supervision skills
- Highly developed communication skills and
excellent command of English language, both written and spoken.
- Ability to create and interpret policies
- Analytical skills
- Excellent interpersonal skills, unquestionable
integrity, team player and able to work with minimum supervision
- Commitment to humanitarian principles and
action
- Excellent problem solving and negotiation
skills.
Salary will be negotiated depending
on experience and expertise on the field.
KNOWLEDGE IN FRENCH WILL BE AN ADDED ADVANTAGE.
Kindly send your application with a short written testimonial of your greatest achievement (at Most Half a page) and expected salary to recruitment@peopleandstrategy.co.ke by 7th January 2015.
Note that only shortlisted candidates will be contacted.
