Transport
& Customs Officer
Main Purpose: In accordance with MSF procedures and in collaboration with the Supply department and the Warehouse supervisor, ensure an efficient shipment of goods for the proper running of the mission.
AccountabilitiesMain Purpose: In accordance with MSF procedures and in collaboration with the Supply department and the Warehouse supervisor, ensure an efficient shipment of goods for the proper running of the mission.
- In
conjunction with the Supply department and Warehouse supervisor, manages
and plans the shipment of goods from Kenya to the projects choosing the
best possible transport means.
- Is
responsible for the reception of international freight and its forwarding
to Lokichokio and the projects. Is responsible for all customs (import,
export and transit) and administrative related issues.
- Arranges
the shipment of goods purchased locally and manages all related
administration.
- Regularly
assess the market (companies, prices, services, delays,…), and proposes
different third party providers for validation.
- Coordinate
and control the operation of vehicles according to MSF security rules and
supervise the fuel consumption.
- Supervise
the driver(s) including ensuring they perform their duties, annual
evaluation, coordination of daily work schedule, train if needed.
- Manages
the custom clearance, including preparation and submission of
documentations, representing MSF during customs examination, payment of
duty and taking delivery of cargo from customs after clearance.
- Maintain
an up to date guideline of custom procedures in Kenya.
- Entering
all transport requests and invoices in the logistics system and preparing
reports including the monthly budget estimate for the Finance department
and the status of export documents. Ensuring clear and transparent working
procedures/database.
- Facilitation
and processing of the exemption tax documents.
- Liaison
with the field regards to export documents and alert them in time about
any problems.
- Receive
and process tranport requests from the field and give a timely feedback on
the status of the requests.
Requirements
Education
Education
- Essential
Secondary education.
Essential
- East
Africa Customs Freight Forwarders Practictising License (EACFFP)
- Trained
in Simba Tradex and ORBUS/Kentrade
Experience
- At
least 2 to 3 years experience in the logistics department
Languages
- Essential
mission working language and local language.
Competencies
- Results
- Teamwork
- Flexibility
- Commitment
- Service
- Stress
Management
Data Processing Officer
Main Purpose: Carry out data entry activities into Logistics system, registering all orders, deliveries and data concerning stocks according to established procedures, and produce the appropriate, updated documents for the supply team in order to support decision making processes.
Accountabilities
Main Purpose: Carry out data entry activities into Logistics system, registering all orders, deliveries and data concerning stocks according to established procedures, and produce the appropriate, updated documents for the supply team in order to support decision making processes.
Accountabilities
- Perform data entry of all ordering information
into Logistics 7 program and create appropriate documents for ordering and
receptions, ensuring that all data entered has been authorized and that
appropriate documentation has been received and ensuring that all data
entry processes occur in a timely and efficient manner.
- Ensures all data collected and entered to
databases is consistently accurate and complete.
- Perform the workflows, outgoing and ingoing,
of all the related logistics documents.
- Verify correct authorization of orders and
receptions in Logistics 7.
- Report any anomalies in the database to the
supervisor immediately
- Files documents according to MSF standards
(Log Admin Kit).
- Ensures that no unauthorized people have
access to the database
- Discusses progress with the supervisor on a
daily basis, reporting to the rest of the supply team..
- Perform routine checks of the database to
ensure consistency.
- Assists the supervisor to identify any items
at risk of rupturing or expiring – referring to Logistics 7 database.
Reporting duties:
- Identify, in close relation with the
supervisor and the Supplier and according to Logistic 7 database,
potential stock risks (expiring, security level stock) .
- Produce Logistics 7 reports on stock level,
average expiring terms and availability.
- Compare with Supplier logical stock inventory
with real stock levels on a monthly basis and justify any gap.
- Enter data and create worksheets to assist in
the International Orders
- Provide weekly and monthly format sheets for
consumption and stock reports of all locations.
- Report immediately to the supervisor of any
discrepancy found in data system.
- Report the pipeline and the ordered material
received or outstanding items.
Requirements
Education
Education
- Essential, Secondary education; commerce
related studies desirable.
Experience
- Minimum 2 work experience in data
entry/analysis.
Languages
- Essential, mission working language
Competencies
- Results
- Teamwork
- Flexibility
- Commitment
- Service
- Stress Management
How to Apply:
Please send your CV, Letter of Motivation and References to:
nsc-rm@oca.msf.org
Deadline: 08 January, 2016
Only candidates selected will be contacted for interview
Please send your CV, Letter of Motivation and References to:
nsc-rm@oca.msf.org
Deadline: 08 January, 2016
Only candidates selected will be contacted for interview