MSF -
Holland
Data
Processing Officer
Main Purpose: Carry out data entry activities into Logistics system, registering all orders, deliveries and data concerning stocks according to established procedures, and produce the appropriate, updated documents for the supply team in order to support decision making processes.
AccountabilitiesMain Purpose: Carry out data entry activities into Logistics system, registering all orders, deliveries and data concerning stocks according to established procedures, and produce the appropriate, updated documents for the supply team in order to support decision making processes.
- Perform
data entry of all ordering information into Logistics 7 program and create
appropriate documents for ordering and receptions, ensuring that all data entered has been authorized
and that appropriate documentation has been received and ensuring that all
data entry processes occur in a timely and efficient manner.
- Ensures
all data collected and entered to databases is consistently accurate and
complete.
- Perform
the workflows, outgoing and ingoing, of all the related logistics
documents.
- Verify
correct authorization of orders and receptions in Logistics 7.
- Report
any anomalies in the database to the supervisor immediately
- Files
documents according to MSF standards (Log Admin Kit).
- Ensures
that no unauthorized people have access to the database
- Discusses
progress with the supervisor on a daily basis, reporting to the rest of
the supply team..
- Perform
routine checks of the database to ensure consistency.
- Assists
the supervisor to identify any items at risk of rupturing or expiring –
referring to Logistics 7 database.
Reporting duties:
- Identify,
in close relation with the supervisor and the Supplier and according to
Logistic 7 database, potential stock risks (expiring, security level
stock) .
- Produce
Logistics 7 reports on stock level, average expiring terms and
availability.
- Compare
with Supplier logical stock inventory with real stock levels on a monthly
basis and justify any gap.
- Enter
data and create worksheets to assist in the International Orders
- Provide
weekly and monthly format sheets for consumption and stock reports of all
locations.
- Report
immediately to the supervisor of any discrepancy found in data system.
- Report
the pipeline and the ordered material received or outstanding items.
Requirements
Education
Education
- Essential,
Secondary education; commerce related studies desirable.
Experience
- Minimum
2 work experience in data entry/analysis.
Languages
- Essential,
mission working language
Competencies
- Results
- Teamwork
- Flexibility
- Commitment
- Service
- Stress
Management
How to Apply:
Please send your CV, Letter of Motivation and References to:
nsc-rm@oca.msf.org
Deadline: 08 January, 2016
Only candidates selected will be contacted for interview
Please send your CV, Letter of Motivation and References to:
nsc-rm@oca.msf.org
Deadline: 08 January, 2016
Only candidates selected will be contacted for interview