Our Client is currently recruiting an Administrative Assistant
Duties
Duties
- Front office administration and ensuring
cleanliness is maintained at all times
- Receiving calls and responding to customer
emails and inquiries.
- Offering administrative support
- Office management and budget
administration as well as petty cash management
- Maintaining both electronic and physical
filling systems
- Managing and maintaining of office equipment’s
- Maintaining the bills payable account and
ensuring that all bills are paid on time or before the deadline,
electricity, telephone, internet etc.
- Maintain the statutory deductions files and
ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes
and VAT
- Formatting reports, scanning necessary
schedules, photocopying and biding of documents.
- Planning and projecting human resource needs
for consultancy contracts undertaken by the company.
- Coordinating with clients on data collection
and schedules of audits and other consultancy work
- Keeping and maintain records of call and
clients requests and ensuring respective parties have been notified
immediately.
- Establishing and controlling personnel records
and files for both staff and consultants keeping good track of records of
leave days and offs
- Managing the timesheet records for all staff.
- Providing assistance in monitoring employee
performance appraisal processes.
- Liaising with partners and directors in
preparing contracts for both long term and short term consultants.
- Coordinating & organizing meetings and
trainings/workshops
- Coordinating logistics, travel and accommodation
arrangements for staff and partners
- Coordinate clearance of staff separating from
the organization.
- Maintain the leave records
- Ensuring visitors are well served and treated
and directed.
- Any other duties as assigned by the
management.
The person
- Self-driven and with a lot of personal
initiative
- Team player
- Smart and with pleasant person
- Must have good track experience
- Person of high level of integrity
- Organized and smart
Skills
- Diploma level or graduate in office
administration from a recognized institution
- MS office competent especially excel and word
and presentation Office management skill
- Secretarial certification
- Excellent typing skills
- Strong command of English
- Computer Literate
Salary: 20,000
- 30,000
If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke