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Projects Manager Job in Nairobi

Job Title: Major Projects Manager 

Location: Nairobi

Reporting to: Director of Programme Operations

Probationary Period: 3 months
Contract Type: 2 years with possible extension

Job Framework: Marie Stopes Kenya (MSK) has been a pioneer in the field of sexual and reproductive health (SRH) services in Kenya for the last 30 years. 

In line with our mission and vision, MSK continues to deliver high quality SRH services through multiple service delivery channels that include a network of MSK clinics, mobile outreach teams, dedicated MSK call centre, social marketing and a network of private providers within the AMUA social franchise. 

The Major Projects Manager will directly manage the Choice for Change and ACCESS grants, two major projects which make up a significant part of MSK’s income. 

In the future, additional grants may be added to the manager’s portfolio.

They report to the Director of Programme Operations and are part of the Programme Operations Department. 

The strategic purpose of the Programme Operations Department is to ensure excellent delivery of all MSK programme activities and the development and funding of new work.

The Manager Project Manager will assist with the administration and day to day coordination of the project team. 

They will be a resource to the regional coordinators and other project staff, assisting in the smooth running of the project and achievement of its targets. 

The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE

The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered

Key Responsibilities and Measures

This position has the following key responsibilities:
1.    Lead the successful delivery of MSK’s major projects through multiple service delivery channels
2.    Support with monitoring and reporting on program progress against set Key Performance Indicator (KPIs)
  • Project activities successfully implemented 
  • Service delivery KPIs (CYPs) achieved
1. Lead the successful delivery of MSK’s major projects through multiple service delivery channels

The activities include:
  • Lead on all aspects of project implementation, in partnership with internal and external stakeholders 
  • Ensure all costs are correctly coded and work with others to address under and overspends
  • Together with the Donor Compliance Advisor, lead participatory budget forecasting sessions to
  • Monitor and proactively ensure adherence to workplans, budgets and targets
  • Engage at the central and county level to facilitate successful implementation of project activities
  • Support donor visits as required
  • Actively coordinate and participate in consortium meetings, during ASRH TWG meetings, internal TWGs meetings
  • Actively coordinate with partners of the consortium working with CIFF funds
  • Support relevant communication with consortium partners, the donor (CIFF) and others as required
  • Support engagement with national and county governments
  • Work closely with other ASRH partners to ensure better synergy and maximise on impact   
  • Minutes of meetings
  • Project targets achieved
  • Projects spent fully according to budget and budget changes communicated in good time
  • Project staff, private providers and others receive the correct funds in a timely manner
  • All project expenses correctly coded
  • Donor and partner visits are successful
2. Support with monitoring and reporting on program progress against set Key Performance Indicator (KPIs)
The activities include:
  • Develop and compile reports and make presentations on major project activities across MSK service delivery channels progress on a regular basis to MSK’s management team including relevant external reporting
  • Support the dissemination of ASRH focused routine program monitoring and results on various operational research across MSK service delivery channels and regions both internally and externally
  • Work with external evaluation team   
  • Reports and presentations
  • Budget reports
Knowledge, Skills and Experience

  • Bachelor in relevant subject, Masters preferred
Skills / Experience:
  • Demonstrated experience working in leading major, donor funded health projects in Kenya
  • Financially literate with experience managing multimillion USD budgets
  • Experience managing participatory budget forecasting forcast exercises 
  • Able to solve problems and respond to crises with grace and creativity
  • Able to manage a heavy and fluxuating workload
  • Proven experience developing reports for donors and external audiences
  • Experience in managing teams
  • Strong I.T skills
  • Proven experience in community promotion
Attitude / Motivation:

Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. 

There are 13 key behaviours that MSI encourages in all employees and they are defined below:

  • Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
  • Thinking creatively and outside of the box so that ideas generated create a positive outcome
Effective Communication
  • Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
  • Being responsive to changing priorities and demands
Working Efficiently
  • Planning, prioritising and organising work to ensure work is accurate and deadlines are met
Sharing Information
  • Sharing information and knowledge whilst maintaining confidentiality
Focus on Learning
  • Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
  • Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
  • Drive and determination to deliver results
  • Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
  • Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
  • Motivation towards achieving quality results to maximise potential
Team Player
  • Working as part of a team by being supportive, flexible and showing respect for each other
How to Apply

Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to  on or before 11th December 2015

Only shortlisted candidates will be contacted

NB: Please clearly indicate in the subject line as “Major Projects Manager”

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