Vacancy: Office Administrator
Job Brief / Purpose: He/ She will be responsible for providing
administrative support by ensuring efficient operation of the
office.
He/ She will support employees
through a variety of tasks related to organization and communication.
Key Responsibilities / Duties:
- Maintains workflow systems by implementing and
developing reporting procedures.
- Creates and revises systems based on
procedures by analyzing record keeping systems, forms control office
layout.
- Performs administrative and office/clerical
support including mailing, scanning, data entry and copying activities
while maintaining electronic and hard copy filing system for multiple
supervisors.
- Resolves administrative problems by gathering
data from supervisors, coordinating preparation of reports and analyzing
data.
- Maintains supplies/resources inventory by
checking stock to determine inventory level; anticipating needed supplies;
placing and expediting orders for supplies.
- Attend to visitors and assist other staff in
the office with their enquiries
- Operate a range of office machines such as
photocopiers, computers and faxes
- Distribute correspondence memos, letters,
forms and dispatch outgoing mail
- Assist in the preparation of regularly
scheduled reports and invoice processing
Academic and Professional
Qualifications
- Diploma in Public Relations/Human Resource
Management
- Proficiency in MS Office
- Knowledge, Experience and Skills
- Proven administrative or assistant experience
- Knowledge of office management systems and
procedures
- Excellent time management skills and ability
to multi-task and prioritize work
- Attention to detail and analytical skills
- Excellent written and verbal communication
skills
- Strong organizational and planning skills
- able to work methodically, accurately and
neatly
- Excellent oral and written communication
skills
- Able to work as part of a team
How to Apply:
CLICK
HERE to apply online
