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NGO Jobs in Kenya - International Rescue Committee

International Rescue Committee (IRC)

Finance Manager - Hagadera
 
Sector: Finance

Location: Kenya

Employee Type: Regular

Employee Category: Full Time

Job Purpose / Objective:
 The Finance Manager will be the head of financial matters in the Dadaab field office. The position will supervise a Finance Assistant. 


The position will be responsible for budgets preparations and budget monitoring, cash flows and cash forecasts, financial reporting, staff training and capacity building and overseeing day to day running of the field finance office.
 
Key Responsibilities:

Field Finance Reporting
  • Ensure that the month is closed on 25th for all months but September, which is a fiscal year closing month in IRC on 30th.
  • Ensure that all cash books are closed and cash count conducted on 25th of the month (30th in September)
  • Ensure that all bank books are closed and the period bank statements as at 25th (30th September) are obtained at the month end.
  • Ensure all advances are reconciled at the month end as per advance policy.
  • Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
  • Ensure that the financial reports are submitted to Nairobi finance department on the 1st of the next month for all months except September.
Donor Reporting
  • Ensuring donor regulations are adhered to for all aspects of the operations
  • Ensure that BvAs are provided to relevant parties on time and accurately
  • Identification of procedural or training issues to be addressed to improve the quality of report data.
Training & Support
  • Liaising with the country office for policy or procedure questions
  • Training staff staff on IRC accounting procedures and requirements, assists the Field Coordinator and program staff in finance related issues and activities.
  • Review of financial data submitted. Identify weaknesses or problems being encountered by program and operations staff and recommend corrective action.
  • Train field managers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
  • Prepare key performance areas for staff reporting directly under you and conduct performance appraisal
  • Identify areas of staff development
  • Communicate with Finance Controller on security issues within the office and outside the office.
  • Report to the Finance Controller any irregularities that occur within the IRC office, staff compound and camps on policy and procedures.
Bank & Cash management
  • Oversee weekly petty cash counts
  • Supervision of the processing of bank and cash transactions.
  • Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
  • Oversee the maintenance of an accurate and updated cashflow report. Get updates from the Finance assistant weekly
  • Liaison with bank officials to resolve problems or facilitate improved service.
  • Ensuring that all banks are immediately updated on changes to bank signatories
  • To be the contact person for all bank correspondences.
  • Prepare the bank reconciliation for the field office monthly
Cash Forecasting
  • Preparation of cash forecasts and CTR for Dadaab and submitting it on the 25th of every month
  • Monitoring cash usage and requirements and advise the Finance Country office of possible unusual activity or requirements
  • Working with field and program coordinators to help them develop more accurate cash forecasts
  • Ensure that the sufficiency of bank reserves at all times for the Garissa bank account.
Internal Control
  • Reviews of controls and monitoring of compliance with established procedures.
  • Preparation of written reports which identify key issues and provide recommendations for improving control processes or procedures.
Budgets
  • Review funding allocations to enable proper guidance to programs and proper coding.
  • Closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actuals reports.
  • Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of field operating costs.
  • Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
  • Attend Grant Opening, BvA review and Closing Meetings
  • Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
Staff management
  • Daily supervision and review of the work flow processes for  efficiency
  • Prepare a standard work schedule to act as a guide.
  • Regular and open communication with IRC staff from all departments.
  • To represent the finance department in the weekly tender committee meetings when nominated to do so.
  • To be willing and ready to participate in field staff exchange programs.
Required Qualifications:
  • Bachelor’s degree in Accounting, or Finance or CPA.
  • Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience.
  • Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage.
  • The candidate should be mature, with stable personality and ability to maintain confidentiality.
Required Experience & Competencies:
  • Good written and verbal skills in the English language.
  • Ability to carry out responsibilities independently with minimal technical support.
  • Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and other benefits are compliant to the Kenyan NGO Sector.  

How to Apply

CLICK HERE to apply online

Senior Finance Manager - Accounting
 
Sector: Finance 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time
 
Job Purpose / Objective: The Senior Financial Manager - Accounting has overall responsibility for the finance and accounting functions for the country program. 


The Senior Finance Manager-Accounting responsibilities include internal control, accounting data base management, reconciliation and verification of payment, staff training, management, and treasury and cash management functions.

Key Responsibilities

Internal Control
  • Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.
  • As required establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.
  • Manages the finance staff activities and schedules to meet the financial reporting requirements and deadlines specified by New York and donors.
  • Ensure that on a monthly basis balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the Country Director and Finance Controller.
  • Closely monitors all financial activities, and keeps the Finance Controller advised of all situations which have the potential for a negative impact on internal controls or financial performance.
  • Develops schedules and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses.
  • Facilitates and co-ordinates external, internal, donor or government audits
  • Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.
  • Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
  • Is the principal liaison with IRC NY on all finance, accounting, grant budget management, and cash management matters
Training & Staff Management
  • Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.
  • Maintains current job descriptions for all positions within the finance group.
  • Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
  • Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
Treasury and Cash Flow Management
  • Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
  • In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.
  • Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliation’s.
  • Establishes country policies on advance payments, credit terms, and use of bank payment instruments.
  • Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
  • Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.
  • Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
  • Supervises the collection of contractual and other receivables.
Document Management
  • Review internal system of record retention to ensure compliance with IRC policy and the local laws.
  • Ensure maintenance of uniform standards for documentation; including forms, support documents etc.
  • Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access;
  • Control access to financial records to authorized staff only.
Key Result Areas
  • Strengthen and maintain the integrity of finance systems, ensuring smooth financial operations for supporting program work, updating and generating timely financial information to the management, donors, partners and other organizational levels.
Required Qualifications:
  • A Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
  • Not less than 3 years at a senior level within the Finance Department of an international organization. Experience in the humanitarian sector will be an added advantage
  • Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs is an asset
Required Experience & Competencies:
  • Good written and verbal skills in the English language.
  • Must be comfortable in being a proactive member of the top-management team.Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
  • Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
  • Ability to carry out responsibilities independently with minimal technical support from within the program organization.
  • Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
  • Good at role of facilitator and team player in solving problems.
  • Committed to staff training and development
Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and other benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE
 to apply online 

Senior Field Operations Coordinator - Kakuma
 
Sector: Program Management 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time
 
Background: The Kakuma Refugee Camp (KRC) is located in north western Kenya in the Turkana County, Turkana west Sub County.  


The camp currently provides support services to a population of approx 184,000 registered refugees from 20 different nationalities and approximately 10% of camp population host community members living at the periphery of the camp.  The majority of the refugees are from Southern Sudan and Somalia.  

The International Rescue Committee (IRC) has been working in the camp since 1992.  From January 1997, the IRC has been responsible for the management of the entire health sector as the sole agency providing comprehensive primary health care services to refugees in the camp.  

The IRC implements programs in community health, clinical services, nutrition, HIV/AIDS, Protection mainstreaming, Women protection and empowerment.  

The IRC operates 6 health facilities, 2 maternity labour wards and 1 hospital with 1 new hospital under construction.   

It is the largest of IRC’s programming in Kenya, with an annual budget of about $8 million and a staff complement of more than 150 excluding about more than 1,020 incentive workers. 

Job Purpose / Objective:
 The Senior Field Operations Coordinator leads IRCs response in the Kakuma Field Site and is responsible for supporting, coordinating and supervising timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program.  

The Senior Field Operations Coordinator provides supervision and leadership to both program and operational teams in the field site, ensuring adherence to agreed work plans and reporting schedules as well as full compliance to IRC’s policies in the areas of Finance, HR, Supply Chain, Security and ICT.  

The Senior Field Operations Coordinator will be responsible for grant management and reporting. 

The Senior Field Operations Coordinator will be responsible for direct supervision and monitoring Human Resources, Administration, Logistics, Finance and all program functions to ensure strict compliance to all IRC procedures/policies.  

The Senior Field Operations Coordinator will oversee day to day management of Staff Safety and security during all phases of field operations.  

The Senior Field Operations Coordinator works in close coordination with Technical Coordinators, Finance Controller, Senior HR Coordinator and SC Coordinator to ensure that programmatic and operational strategies are implemented in the field site.   

The Senior Field Operations Coordinator will from time to time represent the IRC Kakuma  program in various coordination forums.  

The Senior Field Operations Coordinator reports to the Deputy Director Operations and will be responsible for the following.

Responsibilities and specific tasks:

Program Management
  • Oversee the day-to-day implementation of all programs in the field site, providing constructive supervision to the program managers to implement, monitor and evaluate work plans and monitoring &evaluation mechanisms as agreed with the Deputy Director Programs.
  • In close collaboration with relevant Technical Coordinator(s), lead the field-based teams in the development of new proposals and initiatives for the Kakuma field site in accordance with the country program strategic plan and IRC program framework.
  • Participate in the development of budgets for program proposals in conjunction with the grants and finance departments.
Grants Management and Reporting
  • In close coordination with the Grants department and the relevant Technical Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing meetings.
  • Review operational aspects of internal and external reports from the field site and ensure timely submission as required
  • Lead review of Budget vs. Actual expenditure on a monthly basis with staff, ensuring timely and accurate feedback to the relevant Technical Coordinator(s) and the Grants, Finance and Supply Chain departments.
  • In collaboration with the Technical Coordinator(s) address any over/under expenditure issues through jointly developed corrective plans.
Monitoring & Evaluation
  • Ensure appropriate M&E activities are carried out regularly by program staff in all sectors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform program (re-)design);
  • Support in Identifying gaps in M&E systems and make recommendations for improvements;
Strategic Planning

  • Support the integration of program activities to create coherent, quality and complimentary programming; Specific focus to ensure strong integration of program support functions with direct program related activities
  • Participate in workshops at field level to establish and monitor annual operating plans for the strategic plan;
  • Ensure that all project activities are consistent with established best practices and IRC’s Program Framework principles.
Human Recourse Management
  • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
  • Ensure all staff in the field site know and understand IRCs Global and in-country HR Policies and the IRC Way Standards for professional Conduct. Document and address breaches of policy and disciplinary issues in coordination with the Sr HR Coordinator in a professional manner and in line with the letter and spirit of the relevant policy.
  • Ensure the Performance Management cycle is implemented and documented timely for all staff in the field site. Ensure feedback from technical coordinators is sought and incorporated in performance management cycles of program managers and heads of department, including but not limited to technical performance and capacity building needs.
  • Provide direct supervision to the field site’s HR lead, ensuring recruitment, staff orientation, and payroll preparation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures.
  • Ensure that staff have capacity development plans in place based on documented capacity needs assessments exercise. Work with the appropriate technical resource (for example the Technical Coordinators) to achieve this
Finance and Supply Chain and ICT Management
  • In close coordination with the Finance department, lead the development and management of annual, comprehensive and inclusive field operating budgets.
  • Oversee the financial management of field office operations by the Program Managers, and the Finance staff, including cash management, issuing and tracking advances, ensuring complete and correct use of all finance forms; timely notice to Nairobi of cash transfer needs;
  • Ensure proper financial, supply chain and ICT management systems and control mechanisms are in place and adhered to in line with the IRC’s global and in-country finance and supply chain policies.
  • Oversee the carrying out of supply chain support operations by Kakuma supply chain staff, including procurement (both local and through Nairobi), stock management, asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment);
  • Provide supervision and leadership to the field site’s finance and supply chain teams.
  • Review and ensure timely submission of monthly and annual finance and supply chain reports from the field site as required.
Security Management
  • Act as IRCs Security Focal Point for the field site.
  • Ensure all staff in the field site know and understand IRC Kakuma‘s security regulations; Document and address breaches of policy and disciplinary issues in coordination with the Security Manager.
  • Monitor the Kakuma security situation, attend security meetings and inform the Security Manager, and SMT where appropriate, of developments through submission of accurate weekly and –where needed- ad-hoc security and incident reports.
  • Participate in the review and update of the country Security Management Plan.
  • Assist the Security Manager in developing field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
  • Assist the Security Manager with developing training plans for staff and conducting trainings.
Representation and Coordination
  • Represent the IRC with local government authorities (administrative, sectoral and security officials), non-state actors, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate.
  • Represent the IRC with beneficiaries and communities to encourage accountability to those we serve
  • Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in IRC’s Kakuma response.
  • Coordinate IRC program activities with relevant officials and other humanitarian agencies;
  • Assist in the preparation of regular reports to keep partners and stakeholders informed of IRC’s activities;
Key Result Areas
  • Strategic Leadership in effective program design and implementation, grant compliance with key focus on the IRC Country Strategic Plan and the IRC Global Program Framework.
  • Effective representation of the IRC in key forums (GoK, Partners, stake holder, donor) articulating IRC programming, country strategies and seeking to strengthen coordination/partnerships.
  • Continuously monitoring and analysis of the Humanitarian situation/context of Garissa County to inform on strategic design of the IRC programming.
  • Continuously monitoring and analyzing the safety and security situation within the County that would inform on development of contextual Advisories and SOPs that would ensure staff safety during all IRC operations.
  • Optimal and effective resource utilization in the overall IRC operations through implementation approaches in both programming and operations
  • Contribute towards development of the IRC policies, procedures and ensure adherence and compliance by all field staff
Required Qualifications:
  • Graduate degree in Development Studies, International Relations or similar OR relevant technical qualification (Health, Engineering, Livelihood, Gender etc) preferred.
  • At least 5 years experience of implementing multi-sectoral humanitarian relief or development projects in Africa or similar context preferred.
Required Experience & Competencies:
  • Experience of working in complex emergency settings implementing and managing either Primary Health, WASH, GBV, Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee settings.
  • Knowledge of and experience in working with and coordinating with international and national partner organizations.
  • Experience managing a UNICEF, PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded project an added advantage
  • Excellent written and oral communication skills
  • Budget development,  and strong budget management experience
  • Excellent org. skills with demonstrated ability to manage large amounts of information and prioritize work
  • Good security management skills preferred.
  • Good working knowledge of communications systems (satellite communications, VHF and HF radio) preferred.
  • Good working knowledge of computer software: MS Word, Excel & email applications required; MS Access, Project & GIS preferred.
Personal Characteristics:
  • Strong sense of personal integrity.
  • Attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Good interpersonal and communication skills.
  • Team spirit and problem solving abilities.
  • Willingness to live and productively work in insecure, unstable and/or harsh environments
  • Flexibility and adaptability
  • Desire to learn
  • Cultural sensitivity
Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector. 

How to Apply

CLICK HERE
 to apply online

Supply Chain Manager - Hagadera
 
Sector:  Logistics 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time

Job Purpose / Objective:
 The Supply Chain Manager will work under the supervision of the Field Coordinator and should be a strong team member who can assist in the continued development of the supply chain team and contribute to the further effective running of IRC activities in Dadaab Office.  


He will carry responsibilities for the integrity of the IRC's supply chain system and will be part of the field management team. 

Supply chain must be able to rapidly response to the programs and operations needs, whilst ensuring best practices and maintaining audit-compliant records. 

Specific responsibilities include supervising the procurement process, warehousing process, assets management, vehicles and transport management and IT within the Dadaab office.

Key Responsibilities:

Administrative Role:
  • Manage all staff employed in the Supply Chain Department in Dadaab and assigning duties through Delegation, monitoring the performance and regularly evaluating staff directly supervised by him /her.
  • Make recommendations on training for all staff under his/her supervision.
  • Ensure there is an adequate and neatly organized filling system for procurement documents, Warehouse documents, transport and vehicles management and other logistical records.
Supply Chain Activities:
  •  To ensure all supply chain activities are carried out to a satisfactory standard.
  • To familiarize with the IRC supply chain Manual and comply with the policies outlined in the IRC Logistics Manual.
  • To complete required reports and submit monthly supply chain reports to the supply chain coordinator, Field Coordinator and management
Procurement of goods and services:
  • Directly supervise all staff involved in procurement in Dadaab office.
  • Receive and review all Purchase Request from Program and operations Staff in Dadaab
  • Ensure that procurements are done in accordance with IRC Policies and procedures, ensuring that the purchases of goods and services are appropriate in terms of quality and fair market price.
  • Ensure that all purchases are properly authorized in accordance with IRC Finance and supply chain policies and procedures.
  • Ensure that IRC procedures are followed in all spheres. Carry out staff orientation where necessary.
  • Ensure that up to date files for price guide / catalogs / products technical information to be used by the office for Budgetary and ordering purposes are maintained.
  • Review PRs, BA and Contracts/ PO prior to sending it to the FC for signature and ensure that a proper record for any procurement act is kept and inventory of used LPOs is maintained for future references.
  • Prepare weekly procurement reports and send to all programmes and departments
  • Ensure that all other procurement files are maintained
  • Coordinate closely with the Procurement / Supply Chain Department in Nairobi to ensure that program supplies purchased from Nairobi are in place in the field site.
  • Prepare and submit to the supply chain coordinator and FC a compiled and complete PR tracking sheet for all procurement activities in Dadaab on monthly basis.
  • Oversee the performance of the procurement committee and participate in its meetings
Transport and vehicles management:
  • Directly supervise the transport staff in Dadaab office
  • Provide the required technical support to all transport staff in the field site
  • Coordinate vehicle allocation and movement.
  • Ensure that log books are verified and signed.
  • Review and approve fuel vouchers.
  • Strictly monitor fuel utilization and vehicles efficiencies.
  • Monitor vehicle maintenance and ensure that the fleet is serviceable.
  • Review monthly vehicle reports outlining fuel usage and maintenance cost per vehicle
  • Verifies vehicle fuel payments prior to sending them for approval.
  • Analyses vehicle running costs & monthly report
  • Devise a vehicle tracking system, which ensures that the location of all vehicles is known at all time.
  • Ascertain and ensure adherence to IRC Transport and vehicle policy
Assets Management:
  • Directly Supervise staff involved in the assets management and records keeping
  • Ensure that an update asset register is maintained on a monthly basis.
  • Ensure that an updated assets inventory sheet is maintained on monthly basis.
  • Ensure that all IRC assets and equipment are well maintained
  • Ensure that all IRC premises are well maintained
  • Ensure that the movement of IRC assets is tracked and the necessary documentation is done when an asset changes its status.
  • Ensure that an up to date filing system for all assets maintained.
  • Review all monthly asset reports from all field sites
  • Recommend assets for disposal and ensure that the necessary paper work is prepared.
Warehousing management:
  • Directly supervise all Warehouse staff in Dadaab office.
  • Provide the required technical support to all warehouse staff
  • Ensure that all the ware houses are well maintained.
  • Ensure that updating stock records is done on a daily basis both on the prologs and stock cards
  • Ensure that all stores procedures are followed by all staff.
  • Ensure that there is Controlled access to all IRC stores and ensure that stores premises are secure
  • Ensure that the filing system for stores is well maintained.
  • Ensure that an efficient storage and inventory system is maintained.
  • Review monthly stock reports.
  • Ensure that all Supply Chain Policies and Procedures are followed and adhered to in all transactions.
  • Carry out periodic trainings reviews with all Supply Chain staff
  • Do a weekly spot checks in IRC DB warehouse and maintain a file for the spot check reports
Constructions and Maintenance:
  • Ensure  construction activities for IRC Dadaab are done according to BoQs and designs predetermined
  • Making sure that program construction materials as per the required specifications are received on site, kept safely and kept track
  • Ensure that contractors on site are supervised, report progress and contractor’s database maintained
  • Ensure IRC construction tools and equipments are tracked and maintain
  • Supervise and evaluate maintenance staff through delegation and monitoring
Administration
  • Directly supervise the Administration staff for IRC Dadaab
  • Ensure general office administration and housekeeping.
  • Ensure proper administration and maintenance of the guesthouse, staff cafeteria, visitors’ accommodation and bookings.
Safety and Security:
  • To ensure that staff operate in a safe and secure working environment work closely with the Field Security Officer.
  • Ensure that there are fully stocked First Aid Kits available in all IRC Vehicles, Offices, Warehouses, at all times.
Miscellaneous:
  • To attend meetings the weekly management meeting and other meeting when requested by the Field Coordinator.
  • Actively participate in all grant opening and closing meetings and prepare procurement plans
  • Work closely with UNHCR and other IP in Dadaab
  • To maintain confidentiality.
  • To continually strive to improve working methods, practices and working relationships within IRC DDB particularly in relation with host community participation.
  • To promote an atmosphere of co-operation and team spirit among IRC staff.
  • To carry out all duties responsibly and act in a professional manner at all times.
Reporting:

Provide to Supply chain Coordinator and direct supervisor the following reports:

Procurement reports:
  • Monthly Procurement report
  • Monthly PR tracking to Nairobi and Weekly PR status to the field management team
  • Cash forecast and Commitments report to Finance
  • Any other procurement reports required by Field Coordinator.
Transport Reports
  • Fuel Consumption report monthly to the Field Coordinator, UNHCR and Nairobi
  • Maintenance Cost report
  • Standard Monthly Vehicle report to the Field management team and Nairobi Supply chain team
  • vehicle insurance tracking sheet
  • Vehicles master sheet
  • Driving license tracking sheet
  • Any other Transport reports required by Field Coordinator or Supply Chain Coordinator
Warehouse
  • Warehouse Monthly inventory and asset report
  • Any other Warehouse reports required by Supply Chain Coordinator  or direct supervisor
Assets
  • Assets inventory report
  • Assets Monthly Report
  • Disposal plans
  • Any other Assets reports required by Supply Chain Coordinator or direct supervisor
Required Qualifications:
  • Bachelor degree in logistics or Business management or  another  relevant field
  • Management ability to lead, motivate and develop staff; and Committed team player
Required Experience & Competencies:
  • Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
  • Management ability to lead, motivate and develop staff;
  • Positive attitude with good sense of humor;
  • Committed team player;
  • Ability to live and work in a fairly isolated area and in conditions of limited comfort;
  • GOOD  computer skills (Word, Excel);
  • At least three year experience working as a logistician;
  • The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector. 

How to Apply
 

CLICK HERE
 to apply online

Human Resource Manager - Hagadera
 
Sector: Human Resources 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time 

Job Purpose / Objective: In liaison with the Field Coordinator and the Senior Human Resource Coordinator, the Human Resource Manager will offer support services in Human Resource Management and Administration to IRC staff members as regards HR administration, auxiliary payroll processing, benefits administration, recruitment and employee relations in the Kenya, Dadaab Program

Key Functions

Human Resource Management:
  • Participate in the periodic review of the HR policies and procedures recommending changes to the management
  • Maintain a thorough knowledge of IRC HR policies and ensure employee adherence to HR policies.
  • Ensure IRC is compliant with all employment laws to minimization of legal exposure as part of the general IRC risk Management.
  • Ensure staff files are complete, secure and confidential.
  • Coordinate and ensure compliance to the performance management system timely completion of the annual performance evaluation process and maintain a record of all objectives set by all supervisors
  • Attend to staff issues in regards to benefits, grievances, disputes and disciplinary cases in conformity with HR policies.
  • Ensure fair and consistent enforcement of rules and regulations governing the incentive staff in Dadaab
  • Ensure every staff has and have signed a job description detailing their duties.
Talent Acquisition:
  • Coordinate the recruitment processes ensuring compliance to hiring policies and procedures, and that best practice is followed and documented.
  • Vacancy posting in internal and external media as appropriate.
  • Maintain tracking system of Dadaab vacancies and the entire the recruitment process and compile monthly report on recruitment.
  • Participate in recruitment interviews, provide interview outcome summary.
  • Responsible for staff orientation and on boarding of all new staff
  • Lead the recruitment of Intern and overallimplementation of the Internship policy at the Field Office
  • Lead the workforce planning process and Support succession planning discussions and implementation of agreed activities at the Field Office
Capacity Building:
  • Provide support and strengthening the capacity of the HR team through delegation and mentoring.
  • Staff management and development through setting objectives, providing continuous feedback, coaching, reviews and evaluations.
  • Develop innovative activities that can strengthen the working relationship/team building
Reporting and HRIS:
  • Compile weekly updates and monthly HR Management reports.
  • Periodically review organizational charts to ensure that they are up to date, reflect current staffing levels and payroll and conform to the IRC Dadaab policies.
  • Responsible for maintenance and ensuring periodic reporting through Workday.
Contract Management:
  • Ensure all staff have valid and signed employment contracts
  • Monitor and ensure end of probation evaluations take place and outcomes implemented
  • Coordinate the exit process and ensure finalization of all procedures within one month.
  • Facilitate for preparation of employee final dues and termination of benefit enrolments
  • Close staff records on Workday
Staff Learning and Development:
  • Coordinate development of the annual Learning and Development plan
  • Facilitate all requests for staff training as approved in the Annual L&D Plan
  • Monitor and produce periodic reports on the implementation of the L&D Annual Plan.
Required Qualifications:
  • Bachelor’s Degree in Business Administration, Business Management or related degree.
  • Diploma in Human Resource management with a strong working experience in the HR field is an added  advantage
  • At least 3 years experience in personnel administration, preferably with a development or humanitarian international organization.
Required Experience & Competencies:
  • Good knowledge and application of the Kenyan Labour Law
  • Strong interpersonal skills, high degree of flexibility and a team player
  • Excellent writing and organizational skills
  • Budget and program management experience is an added advantage
  • Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence, advice, and train on human resource issues, and act as an agent of change.
  • Demonstrated people skills.
  • Good writing and organizational skills
  • Excellent computer skills and experience working with payroll packages.
  • Cultural and diversity sensitivity, commitment and an understanding of the values of IRC and the principles of equal opportunities.
Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and other benefits are compliant to the Kenyan NGO Sector.  

How to Apply

CLICK HERE
 to apply online
 
IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer.
 
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.

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