The National Transport and Safety
Authority (NTSA) is a State Corporation established under the National
Transport and Safety Authority Act 2012.
Its overall mandate is to implement
policies relating to road transport and safety.
Risk Management Officer
Ref: NTSA/11/2015/11
Key Duties and Responsibilities
·
Assist with coordination of the
implementation on Enterprise wide risk management framework, policy, procedures
and systems in order to minimize Authority’s risk exposure and fraud
activities.
·
Contributing to effective management
and reporting of risks exposure and fraud activities.
·
Facilitating the carrying out of risk
assessments to determine the risk profile of the Authority, identifying risk
control capacity gaps and exposure in the Authority’s operations, governance,
ICT and financial operations.
·
Participating in devising improvement
strategies for the enterprise-wide risk management mechanisms and controls.
·
Managing the Authority fraud risk
assessment and prevention procedures and maintain and update the Authority’s
risk register.
·
Assist in assessing the
appropriateness of internal policies, procedures, and guidelines, make
recommendations for amendments where necessary to mitigate the identified
deficiencies.
·
Monitoring and evaluating the
effectiveness of the Authority’s risk management system.
·
Monitoring and evaluating the status
of risk management and general compliance of the Authority.
·
Performing any other duties as may be
assigned.
Qualifications, Skills and Experience
·
Degree in Commerce, Accounting or
Finance.
·
Training in Risk Evaluation and
Management.
·
Completed CPA or ACCA.
·
2 years of relevant experience in a
reputable organization.
·
Initiative and self-drive for high
quality performance.
·
Ability to write reports and
proposals.
·
Good communication skills both spoken
and written.
·
Excellent team working skills, good
organizational and social skills.
·
Attentive to details, accurate and a
keen observer.
·
Highly organized with good time
management skills.
Enforcement Officers
Ref: NTSA/11/2015/10
The Enforcement Officers are
responsible to the Manager, Safety Enforcement and Accident Investigation for
maintenance of a proactive Road Safety enforcement Culture within Kenya,
amongst all motorists through implementation of Road Crash Prevention and
mitigation programs, and maintaining up to date Traffic Crash data and reports,
in the area of jurisdiction through Proactive traffic enforcement of the
department Operational Plans (EOP) and orders.
Key Duties and Responsibilities
·
Enforcement of the NTSA Act 2012 and
Traffic Act;
·
Highway patrol to detect and curb
noncompliance;
·
Carry out investigations on matters
pertaining on road safety and taking necessary action;
·
Ensuring all road users eg
pedestrians and motorists comply with the law;
·
Educating motorist on matters related
to road safety;
·
Gathering and analyzing intelligence
on matters pertaining on road safety;
·
Organizing and execution of
operations which involve drunk driving and speed detection
·
Through understanding of the
operating environment and maintaining the operation within the limit;
·
Liaising with traffic officers in
enforcing the Traffic Laws;
·
Detecting of fake and un prescribed
registration number plates and taking the necessary actions;
·
Documenting and compiling all reports
related to road safety; and
·
Keeping safe custody of exhibits
obtained from offenders.
Qualifications, Skills and Experience
·
Must possess a Bachelor’s degree from
a recognized institution of higher learning;
·
Qualification in Criminology, Lead
Auditing, Engineering or Investigation will be an added advantage;
·
2 years working experience in safety
related discipline in a busy environment; and
·
Team player with excellent
interpersonal skills.
Legal Manager
Ref: NTSA/11/2015/09
Reports to: Senior Deputy Director, Legal Services
The job holder is responsible for the effective and efficient management of the Legal department, provision of legal advisory services and ensuring effective management of legal and contractual risks.
Key responsibilities
Provide leadership and ensure efficient and effective management of staff and resources in the Legal department.
Legal risk
Ref: NTSA/11/2015/09
Reports to: Senior Deputy Director, Legal Services
The job holder is responsible for the effective and efficient management of the Legal department, provision of legal advisory services and ensuring effective management of legal and contractual risks.
Key responsibilities
Provide leadership and ensure efficient and effective management of staff and resources in the Legal department.
Legal risk
·
Review and provide legal advice on
tender documents.
·
Review ongoing cases and advice
management accordingly.
·
Liaise with relevant departments to
ensure that where legal risks have been identified, appropriate courses of
action have been taken.
·
Provide legal protection and risk
management advice to management especially on contract management.
·
Provide and interpret legal
information, conduct training and disseminate appropriate legal requirements to
staff.
Policy development
·
Review and advise management on legal
implications of internal policies and procedures.
·
Review and draft contracts,
agreements and internal policies and ensure that they are in compliance with
all statutory or legal requirements.
Litigation
management
·
Review progress of outstanding
litigation and liaise with and manage external lawyers.
Regulatory
compliance
·
Develop legal regulations.
·
Formulate compliance check-lists to
be used for the purpose of ensuring that all information required is provided
accordingly. Continuously monitor compliance with statutory obligations and
advise management accordingly.
·
Prepare monthly and quarterly reports
for the department for executive management meetings.
Contract negotiation
·
Formulate and review all contracts
·
Prepare, review and modify
contractual instruments to assist and support various business activities.
·
Negotiate, review and draft
documentation for business transactions and prepare and advise on the necessary
checklist to be adopted to ensure information is submitted on time.
Administrative
duties
·
Provide continuous leadership,
supervision, training and development of department staff ensuring an effective
and motivated team.
·
Liaise with the HR department in
conducting performance appraisals and ensure competency and training gaps are
addressed.
Requirements
·
LLB undergraduate degree;
·
A Master’s degree will be an added
advantage;
·
Must be an Advocate of the High Court
of Kenya;
·
Must have experience in public
sector;
·
Post admission experience of at least
eight (8) years;
·
Proven track record of providing
accurate and effective legal counsel;
·
Strong leadership and managerial
skills; and
·
Demonstrate knowledge of, and
experience with, laws dealing with government and/or commercial contract
administration, particularly contract negotiation, preparation and
administration;
Driving Test Examiners
Ref: NTSA/11/2015/07
Key duties and responsibilities:
Ref: NTSA/11/2015/07
Key duties and responsibilities:
·
Carry out examination and testing of
drivers and riders (both theory and practical).
·
Compile and submit reports on test
results.
·
Advise on most appropriate
examination /testing procedures.
·
Participate in review of curriculums
for examination/testing of drivers.
Qualifications,
Skills and Experience
·
Minimum of ‘O’ level of education.
·
Holder of valid driver’s license
covering all categories.
·
Minimum age of 35 years.
·
At least a minimum of ten (10) years
of experience of which two (2)years must have been as an instructor
·
Must have a Certificate of Good
Conduct
·
Proficient in computers
·
Basic knowledge of the Traffic Act,
Cap.403 and National Transport and Safety Authority Act, 2012.
Drivers
Ref: NTSA/11/2015/08
Key Duties and Responsibilities
Ref: NTSA/11/2015/08
Key Duties and Responsibilities
·
Drive NTSA vehicle(s) and execute the
tasks as assigned by the Administration Officer - Transport;
·
Assist in the collection/delivery of
goods, documents, mails, materials as assigned;
·
Ensure the safety of passengers,
cargo and vehicle while observing traffic rules and road discipline;
·
Responsible for the security of
allocated motor vehicle;
·
Maintain records of motor vehicle
daily activities including vehicle log sheet at all times in line with the
Authority’s Transport Policy;
·
Check daily status of tyres, brakes,
engine oil, fan belt, etc. and maintains a check list and be accountable for
the items;
·
Report promptly any defects or
malfunctioning of the vehicle that require immediate attention to the
Administration Officer - Transport;
·
Comply strictly with vehicle
servicing schedules and notifies Administration Officer - Transport at least
one week in advance for booking purposes;
·
Guard against potential loss/damage
to Authority’s and staff members assets carried in the allocated vehicle
·
Report any accidents and incidences
related to the allocated vehicle as per the Authority’s transport policy
·
Ensure cleanliness of the vehicle at
all times; and
·
Ensure that the NTSA vehicle(s) is
only used for official/authorized business.
Qualifications,
Skills and Experience
·
Minimum of Kenya Certificate of
Secondary Education (KCSE) certificate or its equivalent;
·
A valid driving license for class
(is) of vehicle(s) you are licensed to drive; free from any current
endorsement(s).
·
At least five (5) years driving
experience in a busy organization;
·
First-Aid Certificate Course will be
an added advantage;
·
Defensive Driving Certificate from
Automobile Association(AA) of Kenya or its equivalent qualification from a
recognized institution will be an added advantage;
·
Any other relevant training in motor
vehicle servicing and road safety will be an added advantage;
·
Be in possession of a valid
certificate of good conduct; and
·
Demonstrated outstanding professional
competence in work performance and results
Senior Human Resources Officer
Ref: NTSA/11/2015/04
The Senior Human Resources Officer
will report to the Manager, HR and Administration and will undertake the HR
projects, coordinate training and development initiatives, performance
management as well as implementation of performance contract deliverables.
Responsibilities
Performance Contract Support
·
Implement Authority Performance
Contract deliverables;
·
Provide administrative support to the
HOD in coordinating the performance management system;
·
Prepare activity and periodic reports
on implementation of Performance Contract indicators; and
·
Liaise with lead agencies in the implementation
of Performance contract targets.
HR Projects
·
Provide support in undertaking and
delivery of HR projects under the people pillar in the strategic plan;
·
Participate in the development and
implementation of human resource plans and budgets; and
·
Maintaining ISO certification,
tackling non-conformities, internal standards and handling audit
recommendations.
Training and Development
·
Collate training needs in liaison
with HODs.
·
Conduct training needs assessment for
direct reports and support organization wide training needs assessment in
liaison with HODs
·
Assist in development of orientation
programmes and oversee staff induction;
·
Coordinate the Authority’s internship
program which involves screening applications based on approved vacancies for
approval by the HRO, preparing appointment letters and tracking their progress
/ attendance;
·
Provide support in management of
staff welfare and benefits requirements in the Authority.
Performance Management
·
Support in development, piloting,
implementation of a performance Management system;
·
Facilitate the adherence to
Performance Management Calendar and timelines;
·
Sensitizing staff on performance
management and appraisal;
·
Ensuring all Performance Management
activities are carried out in accordance with Authority's Policies and
procedures;
·
Ensure staff draw performance
development plans; and
·
Validating against strategic plan
deliverables and submitting performance management reports.
Employee Relations
·
Provide advice to staff on a broad
range of employee issues including general HR issues, policy interpretation,
work conditions, employee development and performance management;
·
Handle employee disciplinary cases as
per the HR policy;
·
Support in resolution of employee
grievances and complaints as per the HR policy;
·
Conduct exit interviews to ensure
proper information is captured, recorded, and is available for analysis;
·
Assist in the interpretation of
Labour Laws and NTSA human resources policies, rules and regulations;
Support in Policy development
·
Draft HR Policies and procedures for
approval by the HoD.
·
Conduct surveys on areas like
employee satisfaction, work environment, alcohol and drug abuse and knowledge
of HIV/AIDS that inform policy;
·
Ensure that Directorate of Industrial
Training approvals have been sought for all training courses that are
reimbursable, and follow up on all refunds from the Directorate;
·
Manage, develop, mentor and coach the
HR Assistants to ensure optimal performance.
Qualifications, Skills and Experience
·
Bachelor’s degree in Human Resources,
Business Administration, Social Science or related field from a recognized
University
·
Master’s degree in Human Resources,
Business Administration, Social Science or related field from a recognized
University will be an added advantage.
·
Post graduate Diploma in Human
Resources Management
·
Membership to IHRM or a relevant
professional body.
·
7 years’ experience in Human
Resources and of which 4 years must have been in highlighted areas.
Other key skills for this role
include:
·
Performance Management Planning
·
Development of Performance Metrics
·
Performance Monitoring
·
Coaching and Mentoring for
Performance
·
Management of Performance Appraisals
·
Managing Performance through the
Balanced Scorecard
·
Performance Contract Negotiations,
reporting and evaluation
·
Communication and Interpersonal
skills
·
Planning skills
·
Problem solving skills
·
Decision making skills
·
Negotiation skills
·
Analytical skills
·
Computer proficiency skills
Senior Administration Officer
Ref: NTSA/11/2015/05
The Senior Administration Officer
will be responsible to the HR and Administration Manager for provision of
efficient fleet and facility management services that contributes to the
achievement of NTSA’s strategic objectives.
In addition, this position manages
the administrative requirements of the organization.
Responsibilities
·
Provide effective and efficient of
administrative requirements at NTSA offices including cleanliness, facilities
management, stationery and other administration inventory management as well as
provision of relevant staff welfare services ;
·
Plan, organize, and direct the work
of the section to meet objectives with the most efficient use of facilities and
equipment including vehicles;
·
In Liaison with Chief Security
Officer, enforce compliance with security and safety procedures and liaise with
law enforcement agencies over criminal and other security concerns;
·
Plan and organize for transfer of
NTSA staff, partners, visitors, and commodities from one point to another in
line with organizational policies and procedures;
·
Develop and implement vehicle
policies and procedures that will ensure efficient utilization;
·
Manage the Fleet Management systems;
·
Monitor fleet operations to ensure
compliance to NTSA Administrative policies and procedures, safety rules, and
government regulations;
·
Submit regular fleet reports to the
Deputy Director HR and Admin including break downs, accidents, fuel usage,
vehicle running cost, vehicle usage and driver performance;
·
Prepare periodic cost analysis,
management and operational reports of fleet and facilities;
·
Implement a preventive maintenance
program to minimize cost and maximize use of Assets;
·
Prepare and direct supervisee
training programs;
·
Ensure all vehicles are kept well
insured;
·
Manage, develop, mentor and coach the
team and raise their performance; and
·
Coordinate the movement of all NTSA
vehicles.
Qualifications, Skills and Experience
·
Bachelor’s degree in Social Sciences
or related field from a recognized University
·
Master’s degree in Business
Administration, Social Science or related field from a recognized University
will be an added advantage.
·
Post graduate Diploma fleet
management or property management will be an added advantage
·
7 years’ experience in Administrative
services, 4 of which must have been in supervisory level
Administration Assistant
Ref: NTSA/11/2015/06
The Administrative Assistant will be responsible for providing administrative support to ensure efficient operations of the office.
The candidate will support
Administration Manager and employees through a variety of tasks related to
organization and communication.
Responsibilities
·
Provide secretarial and
administrative support to management and other staff
·
Make travel, meeting and other
arrangements for staff
·
Coordinate the maintenance of office
equipment
·
Update and ensure the accuracy of the
organization's assets databases
·
Answer general phone inquiries
·
Use computer word processing,
spreadsheet, and database software to prepare reports, memos, and documents
·
Sort incoming mail, and courier
deliveries for distribution
·
Prepare and send outgoing mail, and
courier parcels
Qualifications, Skills and Experience
·
Diploma in Business Administration or
related field.
·
At least 2 years’ experience in
office administration
·
Knowledge of office management
systems and procedures
·
Excellent time management skills and
ability to multi-task and prioritize work
·
Attention to detail and problem
solving skills
·
Excellent written and verbal
communication skills
·
Strong organizational and planning
skills
·
Proficiency in MS Office
IT Officer 1 (Hardware
Applications and
Data Security)
Ref: NTSA/11/2015/02
The Hardware Applications and Data Security officer will report to the Senior ICT Officer, Information Security and Risk.
The candidate will be responsible for planning and implementing the Authority's Information Security policies and procedures and will Safeguard Information System Assets by identifying and solving potential and actual security problems.
Responsibilities
Ref: NTSA/11/2015/02
The Hardware Applications and Data Security officer will report to the Senior ICT Officer, Information Security and Risk.
The candidate will be responsible for planning and implementing the Authority's Information Security policies and procedures and will Safeguard Information System Assets by identifying and solving potential and actual security problems.
Responsibilities
·
Recommend and schedule repairs to the
LAN/WAN;
·
Assist the Information Security Manager
with compliance of security policies, standards and procedures
·
Safeguard Information System Assets
by identifying and solving potential and actual security threats;
·
Handle and report all ICT security
related incidents;
·
Implement security technologies under
the direction of the Senior Information Security and Risk Officer;
·
Analyze IT security
risks/vulnerabilities and recommend solutions for internal threats;
·
Assist with the delivery on security
awareness across the business;
·
Monitor, deploy and maintain security
tools;
·
Liaise with vendors for subject
matter expertise and problem resolution as required;
·
Investigate root cause of security
issues, document and report;
·
Monitor security and compliance
systems; and
·
Assist with security reviews for new
applications/projects.
Minimum
Qualifications:
·
Bachelor’s Degree in Computer
Science/Information Communications Technology;
·
At least four (4) years working
experience in a busy ICT environment;
·
Thorough knowledge of LAN and WAN
technologies, such as VSAT, WLANs, VPN. Wide experience on deployment of
routers, switches, Vlans and firewalls;
·
Working knowledge of windows and
Linux operating systems and Servers;
·
At least one of the following
certifications will be an added advantage MCSE, CCNA, ITIL, A+, N+;
·
Proficiency in a variety of computer
hardware and software systems, including setup, functionality and support;
·
Ability to manage multiple concurrent
projects;
·
Excellent communication skills;
·
Well-developed presentation and
negotiation skills; and
·
Good interpersonal skills, able to
establish positive relationships with other teams.
IT Officer II
(2 Positions)
Ref: NTSA/11/2015/03
The ICT Officer works in close collaboration with the Front Office, Management Support and Business staff for resolving complex ICT-related issues.
Responsibilities:
(2 Positions)
Ref: NTSA/11/2015/03
The ICT Officer works in close collaboration with the Front Office, Management Support and Business staff for resolving complex ICT-related issues.
Responsibilities:
·
Ensure compliance with corporate
information management and technology standards, guidelines and procedures for
the Authority’s technology environment;
·
Support users in TIMS and ERP
functionality for improved business results and improved client services;
·
Provide inputs to the administrative
business processes mapping and implementation of the internal standard
operating procedures (SOPs);
·
Provide inputs to preparation of
results-oriented work plans;
·
Perform specific technical functions,
including changing of hardware electronic components (disks, memories, network
wiring, power sources, etc.) and routine repairs;
·
Assist in the installation of
commercial and in-house developed software and related upgrades;
·
Assist in upgrading patch and
anti-virus programs on a timely basis;
·
Monitor file server traffic, usage
and performance on a frequent and regular basis;
·
Support users in backing up and
restoring their files, as well as in virus detection, removal and prevention;
·
Assist in trouble-shooting and
monitoring of network problems;
·
Respond to user needs and questions
regarding network access;
·
Assist in backup and restoration
procedures for local drives. Maintenance of backup logs;
·
Assist in organization of off-site
storage of backups;
·
Maintain an up-to-date inventory of
software and hardware;
·
Maintain a library of ICT related
reference materials;
·
Maintain the inventory and stock of
supplies and spare parts in cooperation with the Procurement Unit;
·
Maintain of the filing system ensuring
safekeeping of confidential materials;
·
Extract data from various sources;
·
Research and retrieve data from
internal and external sources; preparation of statistical charts, tables and
reports as required;
·
Provide ICT support to key events;
and
·
Participate and assist in the
organization of training for the staff on ICT issues.
Minimum Requirement
·
Bachelor’s Degree in Information
Technology, Computer Science or related field from a recognized university;
·
At least one year experience in a
busy working environment;
·
Ability to troubleshoot common
hardware/software issues;
·
Proficient in a multi-platform
environments e.g. Microsoft, Linux; and
·
Excellent verbal and written
communication skills.
Manager, ICT Business Application
Services
Ref: NTSA/11/2015/01
The Manager ICT Business Application
Services reports to the Senior Deputy Director ICT.
The Candidate provides support to
users of the Authority’s core business applications through training,
documentation, testing and process improvement.
Responsibilities:
·
To maintain expert knowledge in the
functionality of the Authority’s Corporate Applications
·
To optimize the benefit of the
approved corporate applications to the workforce
·
To work with business units in the
key service sectors of the organization.
·
To learn and understand how the
corporate applications support them and suggest functionality and process
changes to improve efficiency
·
To develop and maintain work
instructions for the use of corporate applications including the business
process of using the applications in consultation with Business Units
·
To design and deliver training
packages across the organization in the use of corporate applications, and
their practical use as part of the broader job role
·
Proactively analyze existing
operational procedures and recommend/specify/implement approved changes to
maintain/improve efficiency.
·
Assist business units with assessment
and implementation of software enhancements to ensure the full functionality
and benefits of the application are realized
·
Work closely with systems support
staff where software problems or required changes are identified and
participate in the testing of software upgrades and modifications
·
Provide ongoing support to users
requiring assistance with business applications Create and maintain a close
working relationship with the Workforce Development team to ensure the outcomes
of the position closely align with their goals and procedures
·
Under the guidance of the manager,
ensure appropriate apportionment of time and resources to support
Organizational services, to ensure the achievement of key performance
indicators and objectives.
Minimum Qualifications:
·
Bachelor’s Degree in computer science
or related field;
·
A Master’s degree will be an added
advantage;
·
At least 8 years related professional
IT experience, 3 of which should be in Managerial position;
·
Member of relevant professional body;
·
Experience in Project Management;
·
Experience in managing a large
corporate team;
·
Negotiation skills in large contracts
and services is necessary;
·
Familiar with a variety of concepts,
practices, and procedures related to ICT;
·
Strong communication/customer service
skills;
·
A wide degree of creativity is
expected; and
·
Willing and able to be on-call round
the clock.
Certifications
·
Microsoft Certified Professional /
ITIL / SQL and/or Oracle Certification
How to Apply
NTSA is an equal opportunity
employer.
Persons with Disability are
encouraged to apply.
If you possess the required skills
and competencies, please submit your application, detailed CV, current
remuneration level, mobile phone contacts, a Valid Tax Compliance Certificate
and Valid Certificate of Good Conduct from Criminal Investigations Department
so as to reach us on or before 16th December, 2015 addressed to:
Director General,
National Transport and Safety
Authority,
Hill Park Plaza, Upper Hill
Road,
P.O. Box, 3602 -00506,
Nairobi.
