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Head of Budgeting & Reporting Job in Kenya

Position: Head of Budgeting & Reporting East Africa

Department:
 Finance & Administration East Africa

Reports to: CFO East Africa Region

No. of People Supervised: 
 2    
 
Job Purpose: This position is responsible for coordinating & processing the financial reporting, forecasting & budgeting for the region in the reporting system (Hyperion).  

The position will also support & assist in performing high level financial analysis to support Senior Management in resource allocations, for preparing quality budget briefing materials, for monitoring budgets and expenditures and providing financial information required for decision making at various levels in the organization, and for the implementation of data maintenance and reporting systems that effectively support the needs of program/service delivery areas in the organization. 

Key Responsibilities:
  • Financial reporting: Coordination & compilation of the weekly, bi weekly and monthly financial reports from all the operations in the region & input into the reporting system. Ensure Intercompany transactions are agreed and reconciled. Follow up ensuring timely delivery of reports as dictated by group deadlines and ensure their accuracy and completeness.
  • Forecast & Budgets: Coordination & compilation of all excel based forecast & budgets from all operations and input into the reporting system.
  • Training & Support:  Ensuring that instructions, responsibilities, timelines, deliverables & systems are well understood by the team and the finance managers of the East African Companies.
  • Analysis: Facilitating analysis of forecasts reports & budgets for accountability accuracy and planning.
  • Consolidation:  Processing the consolidated reports for the region and ensuring accuracy, consistency and timelines are met.
  • Financial Monitoring: undertake visits when necessary to the operations to ensure quality in all aspects of financial management including review of reconciliations and audits & understanding of the individual operations.
  • Assisting in the development and/or improvement of routines, tools or systems for monitoring evaluation, accountability and reporting, as feasible and required. Assist in the development of financial systems to ensure integration with the main reporting system – Hyperion.
Performance Measures: Output/Standards
  • Reports, budgets, forecasts delivered within deadlines as dictated by the group reporting schedule:
  1. Flash – 2nd working day by Noon
  2. Month end reporting by 8th working day
  • Quality, accuracy and timeliness of financial information verified and approved by the relevant managers
  • Planning and control and the provision of appropriate, accurate and timely information ensures appropriate management decisions on resource allocations and expenditures and maximum utilization of the organization’s resources. This also allows for better decision making and financial planning – an important aspect for a budget or forecast
  • Solutions to financial management issues, problems and responses to audit recommendations
Working Relationships:

Internally
  • Liaise closely with all Finance Managers in the region and where necessary other departmental Heads & staff  to achieve results
Externally
  • Communicate and liaise with auditors, Head office and other relevant partners local & global offices when needed so as to provide accurate and timely information & reports in all aspects
Work Environment:
  • May be required to work outside office, outside normal working hours and travel to East African countries where need arises for support reasons
  • May be required to attend training & seminars outside the country
  • May be required to work late & over weekends & holidays
Desired Educational Background      
  • University education or equivalent experience
  • Several years’ experience & in depth understanding of planning  & reporting including budgeting
  • Experience of internal control
  • Experience of process oriented work   
Desired Experience 
  • 5 years  experience in a reporting and administration environment closely involved in financial reporting
  • Or 5 years’ experience in the industry in a finance role    
Desired Competencies
  • Excellent relation and personal interaction attitude
  • Must have excellent analytical, problem solving, skills
  • Must have excellent communication and presentation skills
  • A high degree of independent decision making and autonomous function.
  • Excellent communication and organizational skills
  • Dependable individual
Qualified Candidates to forward their cvs to cvs@careerdirections.co.ke by 8th January 2015

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