Vacancy: Finance Manager
Department: Finance and Administration
Department: Finance and Administration
Reporting to: Director,
Finance & Administration
Supervises: Finance Assistant
Location: Nairobi
Overall Purpose: The position exists to oversee the management of
KHRC’s resources by effectively planning, systematically deploying and
monitoring the utilization of the resources through structured systems and
programs that ensure that the KHRC policies, partner conditions as well as
statutory regulations are complied with.
Among the resources managed include
internal physical and financial resources as well as donor grants and
funds.
The position participates in
fundraising through budgeting and negotiation and executes a grant program that
ensures proper implementation of the funds.
Key Duties & Responsibilities
Strategic Program Resources Management
Key Duties & Responsibilities
Strategic Program Resources Management
- Support the development and updating of
financial policies, procedures and standards, including keeping abreast of
new financial and tax laws in accordance to legal requirements and the
best financial practices, and ensure that all staff are well informed in
their use;
- Develop program budgets and plans in liaison
with the relevant Programme Managers and Director of Finance and
Administration;
- Develop systems for effective deployment of
financial resources within KHRC;
- Ensure that individual program funding is
effectively accounted for and adequately reported;
- Ensure that staff payroll administration is
verified for accuracy, properly processed and that all statutory payments
such as PAYE, NSSF, NHIF and pension are made on a timely basis and ensure
that the Commission is compliant with all legal requirements regarding
taxation, returns, fees and other financial statutory requirements;
- Advise the Director of Finance and
Administration on the opportunities of cross-deployment of program
resources across projects as may be prompted by changing priorities or
necessitated by specific program treasury demands; and
- Ensure timely drafting and review of progress
reports from team members.
Program Accounting / Grant Management
- Monitor budget implementation in line with
donor requirement;
- Prepare expenditure reports, help in analyzing
the causes of variances and give recommendations on how to correct them in
line with donor requirements and KHRC’s way of working;
- Prepare monthly, quarterly and annual
financial reports within the set deadlines.
- Prepare for, coordinate and manage all
projects audits and KHRC annual audit
- Train and induct new staff on the
organization’s financial policy;
- Implement and monitor financial procedures to
prevent/mitigate risks of financial loss and fraud;
- Ensure that all action plans as agreed by the
auditors have been implemented in full and other weakness observed in the
other Program Offices do not recur;
- Ensure timely provision of donor and other
program financial reports in accordance with the donor requirements; and
- Perform audit checks for financial
transactions and activities being implemented by partners, conduct
follow-up for unaccounted finances, train and give feedback in areas where
weakness have been observed.
Financial Resources Management and
Fund Raising
- Manage the overall deployment and utilization
of the Commission’s funds by ensuring that all program staff comply with
accountability processes;
- Lead in cash flow and treasury management to
ensure that funds are usually available to cater for liabilities in a
timely manner, and exchange losses are minimized;
- Participate in fundraising by identifying
opportunities, initiatives and partners, writing proposals and
participating in negotiations on the support required;
- Manage the utilization and deployment of
program resources by proper allocation, approval and manage the reporting
on resources utilization; and
- Advise the Director of Finance and
Administration best investment options for uncommitted resources.
Financial and Institutional
Sustainability Program
- Participate in the conceptualization,
evaluation and implementation of financial and institutional
sustainability programs;
- Support the implementation of financial
sustainability processes by managing research and external relationships
with partners; and
Staff Management
- Supervise, guide, train and manage performance
of the finance assistant;
- Monitor and advise on the human resource needs
and capacities for the finance team.
- Approve leave, requisitions and undertake
other managerial tasks requisite to the team;
- Ensure team’s harmony, periodical feedbacks
and performance reviews for the team members.
Required Qualifications and Job
Competencies
- Have a Bachelor’s degree in Commerce, Finance,
Business Administration or any other related field.
- Be a Certified Public Accountant (CPA-K).
- The job holder should have at least five (5)
years’ experience in managing finance.
- Ability to develop high-level initiatives and
manage high-level roll-out;
- Ability to engage at corporate levels with
organizations, institutions, public service and the institutional
government;
- Ability to conceptualize, evaluate and
implement creative initiatives that support the cause of KHRC;
- Ability in managing multi-donor grants in a
multiplicity of programs and thematic areas.
Personal Attributes & Skills
The job holder should possess the following skills and behavioral competencies:
The job holder should possess the following skills and behavioral competencies:
- Strategic Planning and Organizing
- Decision Making
- Monitoring & Evaluation and Delivery of
Results
- Utilizing Capacity and Resources
- Communicating and Influencing
- Adapting and Coping
- Creative Problem Solving
- Working in Teams
Job Title: Finance Assistant
Department: Finance and Administration
Reporting to: Finance
Officer
Supervises: None
Contractual Duration: Two year renewable contract, which is subject to
performance and funding
Location: Nairobi
Overall Purpose: The role holder is responsible for overall
financial administration of KHRC in accordance with legal requirements, highest
ethical standards and internationally recognized financial reporting practices.
Key Duties & Responsibilities
Key Duties & Responsibilities
- Ensure that all financial transactions and
data are correctly captured in a timely manner and in accordance
with policies and procedures;
- Ensure that all financial documents are
accurately supported, approved and coded, and that all cheque books,
cheque lists, petty cash, LPOs are maintained and filed correctly;
- Processing of payments in a timely manner;
- Ensure all statutory payments such as PAYE,
Withholding Tax, NSSF, NHIF and pension are made on a timely basis;
- Manage banking, accounts and balances
effectively and efficiently, including undertaking monthly bank
reconciliations;
- Undertaking monthly creditors and debtors
reconciliations;
- Support management of donor funding and
disbursements; and ensure acknowledgment of receipts and financial
reporting is accurate, professional and timely;
- Scrutinize plans, budgets, and prepare
financial reports;
- Contribute to annual/quarterly budget
development and reporting for KHRC;
- Ensure that the Commission is compliant with
all legal requirements regarding taxation, returns, fees and other
financial statutory requirements;
- Prepare monthly expenditure in relation to
budget reports and inform management on a timely basis;
- Undertake periodic checks of assets and stores
are done, and prepare reports on the same for management;
- Assist in preparation of high quality
donor and periodic management reports including professional annual
financial statements in a timely basis;
- Prepare for and facilitate the execution of
audits to ensure successful audits; and Support the Finance Manager in
undertaking all finance and budget related responsibilities.
- Any other duties as allocated to you by your
supervisor.
Required Qualifications and Job
Competencies
- A Bachelor’s degree in Accounting, Business
Administration, Commerce or a related field; and
- Professional qualifications in, CPA Part II
- The job holder should have at least three (3)
years’ experience in accounting, preferably in an NGO setup.
- Should be proficient in the use of accounting
packages preferably MS Navision and MS Office.
Personal Attributes & Skills
The job holder should possess the following skills and behavioral competencies:
The job holder should possess the following skills and behavioral competencies:
- Planning, Organising and Delivery of Results
- Must be keen on attention to detail
- Decision Making
- Work Process Orientation
- Adapting and Coping
- Working in Teams
- Good communication skills.
If you believe you fit the profile,
submit your application and CV detailing your suitability for the post and
including daytime telephone contact and three referees, preferably your current
or previous line managers to vacancies@khrc.or.ke quoting the title of the
position you are applying for in the subject line.
The closing date for this position is
on Friday 11th December, 2015.
Disclaimer: KHRC is an equal opportunity employer committed to ensuring diversity and gender equality within our organization and will seek to recruit the most qualified person for the job irrespective of race, color, marital status, ethnicity, disability, religion, gender, sexual orientation or nationality.
Disclaimer: KHRC is an equal opportunity employer committed to ensuring diversity and gender equality within our organization and will seek to recruit the most qualified person for the job irrespective of race, color, marital status, ethnicity, disability, religion, gender, sexual orientation or nationality.
All qualified persons are encouraged
to apply.
Canvassing will automatically lead to disqualification.
Only successful candidates will be contacted
