Vacancy: Financial Manager
1 Position
Solidarités International has been
operational in Kenya and Somalia since 2007. SI main areas of intervention are
WASH and Food Security. In Kenya, SOLIDARITES has field base in North
Horr.
In Lower Juba SI was operational
between 2007 and April 2014, for one year due to lack of funding programs where
suspended. In 2015 SI obtained funds to re-open activities.
Position Objective: The Financial Manager is a national position that
supports the HR/Finance Coordinator in processing accounting and financial
transactions.
He/She is in charge to implement and
to monitor in close collaboration with the HR/Finance Coordinator,
administrative and Financial procedures on the different bases.
He/She manages the cash processes
(cash transfer, donor payment etc) at the mission level under the supervision
of the HR/Finance Coordinator.
He/She takes on the functions of the
HR/Finance Coordinator in case of absence.
Line manager: HR
/ Finance Coordinator
Duration: 6
months (with possibility of extension)
Probation: At
least 2 months
Start date: 01st February 2016
Key Responsibilities
Financial and budgetary management:
Financial and budgetary management:
- Elaborate and import budget parameters in SAGA
after validation of the Desk Financial Officer
- Check the monthly projects budget follow ups
according to Solidarités format
- Prepare the monthly global budget follow up
document
- Prepare the financial reporting requested by
authorities (government, ministries…) to be validated by the HR/Finance
Coordinator and/or the HoM before submission
- Supervise the monthly closing, review and
integration of the accounting for his/her mission
- Supervise the Verification of the accounting
files before they are sent to HQ
- Prepare for and support audits or possible
inspections
Accounting management:
- Control of the enforcement of cash payments
rules and of good registration of the transactions in Saga
- Send the monthly accountancy package to the
Headquarter after validation with the HR/Finance Coordinator and direct
manage the monthly integration at Headquarter level with the Desk
Financial Officer and his/her assistant
- Centralise the bases accountancy in Saga
software
- Supervise the check of the bases accountancy
(descriptions, accounting codes, financial lines, lettering, monthly
exchange rate),
- Supervise the physical check of the invoices
and cash inventories in each Balzac,
- Management of the mission bank Balzacs
- Send Saga after integration to the different
bases
- Supervise the control of the vouchers and
other back up documents to be sent to Headquarter on a 6 months basis
- Lead the semi-annual and annual accountancy
closure with his administrative team and under the supervision of the
HR/Finance
- Coordinator and/or the Desk Financial
officer(accrual expenses, balance of holidays, situation of the debts,
assets purchases, donation in kind, etc)
Cash Management:
- Centralize the monthly cash forecast of each
base and prepare the consolidate document under the supervision of the HR
/ Finance Coordinator
- Proceed and follow the cash transfer done from
the Headquarter in Paris
- Manage the cash-flow at mission level and
ensure that banks and cash boxes are well supplied for each base
- Monitor the security of funds and propose improvement
of the internal cash transfer process at mission level to the HR/Finance
Coordinator
- Follow the donor instalment at the field level
(if any)
Administrative follow up
- Monitor the implementation of the
administrative, financial rules and procedures,
- Monitor the respect of the administrative
calendar by him and the administrative team.
- Follow up the lease agreement
- Ensure completion of paper and digital filing,
as well as securing administrative documents on all bases
- Supervise the back up of all files at
coordination level on a regular basis and ensure the filling of these
documents
Legal follow up
- Follow the evolution of the national laws and
policies
- Prepare and control the tax payment (income
taxes, VAT…)
Team management
- Training of the base administrators
- Do regular field visits on the different bases
Reporting / Communication
- Help the HR/Finance Coordinator with creating
operations proposals and drawing up financial reports
- Establish and maintain relationships with the
administrative authorities at the national level
- Maintain relationships with other NGO &
INGO, authorities and other partners on request
- On request, participate in meetings (donor,
authorities, NGO forum…) and workshops relating to his/her field of
activity and write up minutes to the HR/Finance Coordinator.
Qualifications and experience
required:
Qualification:
- Minimum “O” level with a Business/Bachelors of
Commerce degree or equivalent with a strong financial background
- Workshop training on financial procedures and
reporting to donors such us the EC and UN will be a strong advantage
- Member of relevant professional body a must
Experience:
- 3 years minimum experience in similar capacity
with INGOs
- Experience in development and implementation
of administrative and financial procedures
- Experience in financial budgetary reporting to
international donors such as EC, UN and French donors
- Experience in managing and assisting in
coordination of teams in a cross cultural environment
- Experience in financial team planning,
management and control.
Person Specification:
Skills and Competences
- Financial budgetary control and management
- Strong arithmetic accuracy and analytical
skills
- High professional integrity
- Hard working under pressure
- Leadership and management skills
- Problem solving skills
- Innovative skills for the development of
administrative and financial procedures
- English and Kiswahili oral and written, French
is an added advantage
- Excellent Computer skills (Word, Excel,
Outlook and SAGA).
Personality Traits
- Good stress resistance
- Keen attention to details
- Rigorous and autonomous
- Calm and diplomatic
- Strong working capacity
- Sense of initiative and autonomy
- Ability to work and manage in a multicultural
team
How to Apply:
Send a cover letter and CV with 3
referees to the following email address:
jobapplication@solidarites-kenya-som.org
Please indicate the job title and
location in the email subject line.
Deadline for applications: 10th
January 2016.
Please note that only shortlisted
applicants will be contacted for interview.
Solidarités International is an equal opportunity employer