Finance and Administrative Officer Job in Nairobi, Kenya

Finance and Administrative Officer
 
Hours: Full Time
 
Location: Nairobi, Kenya
 
Salary: Commensurate with required experience and qualifications
 
Reports to: Finance & Operations Manager 
 
Position Level: 10
  
University Research Co., LLC (URC): URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. 

With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems.

Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families.

In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations. 

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

Division & Project Overview:
 
The URC Quality & Performance Institute (QPI) is a division of URC which serves as an organizing force to bring together best practices, staff experience, partnerships, and documentation on improving health care at URC. 

The USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project is URC’s flagship project in quality improvement. 

ASSIST is managed by URC’s Quality and Performance Institute, (QPI), which has implemented quality improvement and operations research programs in health care since 1981 and continues to be at the cutting edge of health care improvement work in countries around the world. 

URC is looking for individuals to fill the position of Finance and Administration Officer for USAID funded project Applying Science to strengthen and Improve Systems (ASSIST). 

The project is a global leader in the implementation, advocacy, development and promotion of cost-effective methods to design and improve healthcare services and systems in developing and middle income countries.

Roles and Responsibilities:
 
The Finance & Administration Officer reports to the Finance & Operations Manager and will provide support to project team on all Finance, Admin & Procurement related work. 

He will ensure compliance with USAID and URC regulations regarding accounting, auditing and financial management requirements. Responsibilities include, but are not limited to the following:
  • Preparation of monthly expenditure reports, bank reconciliation, petty cash accounts in line with organizational and donor requirements and deadlines
  • Preparation/recording voucher/accounting transaction into QuickBooks
  • Ensure the proper use of charge numbers and accounting codes
  • Manage the local bank account
  • Manage petty cash including ensuring the maintenance of an appropriate level of petty cash in safe deposit
  • Timely submission and preparation of Financial field report
  • Monitor/review & track the expenditures against budget
  • Assist with preparation and logistical support for workshops, meetings and seminars as requested.
  • Prepare, distribute and track travel advances for staff and follow-up on money/accountability owed.
  • Establish an indexed filing system in the finance section and ensure financial documents are filed as per the filing system.
  • Provide on-going support & mentoring to project staff with regard to project financial systems & procedures.
  • Preparation of payroll and timely remittance of statutory deductions.
  • Ensure that all costs in the project adhere USAID/URC regulations are in turn allowable, reasonable and allocable
  • Ensure the proper layout of the office environment including cleanliness, visitor waiting areas and comfort
  • Ensure the prudent use of office resources including paper and related items by maintaining a resource consumption system.
Minimum Qualifications:
 
Required Experience & Qualifications 
  • A Bachelor’s Degree in Commerce ( Accounting/Finance option) with CPA (K) or its equivalent
  • At least 3 years of experience in financial accounting for international donor funded projects
  • Ability to maintain accounting records, analyze and prepare reports and statutory returns
  • Experience with and an ability to follow United States federal contract procedures and regulations.
  • Excellent computer skills and experience in Quick Books Accounting system will be an added advantage
  • Strong organizational skills, ability to set priorities and to manage many tasks simultaneously.
Desired Experience & Qualifications 
  • Knowledge  of USAID/Federal rules and regulations
  • A person of high integrity
  • Adaptability and ability to cope with change.
Please note: Only candidates who are eligible to work in Kenya for an indefinite period without a need for sponsorship will be considered for this position. 

To Apply:     
 
For immediate consideration, please visit URC’s Career Opportunities page at www.urc-chs.com/career-opportunities

Qualified applicants can also send a cover letter and detailed curriculum vitae indicating present employer, and position, daytime telephone number, current salary, names and addresses of three work related referees to hrkenya@urc-chs.com.  

The closing date for submitting applications is 9th December, 2015.

You must upload your CV/Résumé and your Cover Letter where indicated. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well.  

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted. No phone calls please. 

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.

URC is proud to be an Equal Employment Opportunity employer.

We value and seek diversity in our workforce.