MSF
Switzerland (MSFCH) is a humanitarian medical organization providing emergency
medical aid to populations in need.
In
collaboration with the Ministry of Health, MSFCH implements ‘Sexual and
Reproductive Healthcare’ services at the Mrima health facility in Likoni,
sub-county of Mombasa.
Job
Title: Administration
Assistant
Location: Likoni, Mombasa County
Start
date: 4th of
January 2016
Length
of contract: 3
months probationary contract with possibility of extension
The
selected candidate will be reporting to the Project Finance & HR Manager
and he/she will provide administrative and operational support to the project.
Main
Tasks include, but not limited to:
- Execute
administrative and legal related tasks, under supervision of the Project
Finance & HR Manager, perform payroll calculations and update personal
files in order to ensure accuracy, compliance and on time payments.
- Prepare
employment contracts in conformity with legal requirements including
specific amendments when necessary in order to ensure local labour and
fiscal law compliance.
- Enter
data into the HR database and personal files and keep them up-to-date in
order to facilitate HR processes management.
- Draw
up monthly pay slips for all staff, editing and updating the necessary
data, in order to ensure the punctuality and accuracy of staff payroll.
- Support
the Project Finance & HR Manager in the recruitment process for new
staff.
- Draw
up the final pay slip and employment certificate at the end of a contract
in order to meet legal requirements.
- Follow
up all expiring rental contract dates and inform the Project Finance &
HR Manager in order to leave enough time to arrange a renewal or look for
some other alternative.
- Make
all administrative information available to the staff (posting, meetings,
etc.).
- Weekly
& monthly reporting to the supervisor.
Requirements:
- Essential
diploma or professional qualification in business administration, focus on
HR is an advantage.
- At
least 2 years experience in similar positions. Previous MSF experience and
experience in Human Resources is an added advantage.
- Strong
interpersonal skills, strong initiative, able to handle complex
assignments with proactive attitude
- Organized,
autonomous, attentive to details and committed to excellence
- Punctual,
reliable and flexible to work long hours when required
- Computer
literacy with practical use of MS-Office applications essential
If you meet the above requirements, please send your CV,
motivation letter outlining HOW you fulfill each of the requirements in bullet
points, copies of certificates/diplomas on or before 17th December 2015, to http://www.uhired.me/msf-switzerland/advertise/job/29.
Please be aware that only online applications will be considered!
We apologize that due to the volume of application we receive
Only
shortlisted candidates will be contacted