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Intern Job in Nairobi, Kenya - NGO

About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries. 

We are the world's largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. 


We are an equal opportunity organisation dedicated to our core values of Accountability, Ambition, Collaboration. 

Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.

Save the Children Eastern and Southern Africa Regional Office is looking to recruit for a position of
 Logistics Intern. 
Team / Programme: Regional Logistics intern

Location: East Africa Regional Office - Nairobi
 
Grade: Intern

Type of Contract:  National

Child Safeguarding:
 Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people 

Role Purpose:
 The Regional procurement Unit is a part of Save the Children’s East Africa Regional Office.

The Logistics  intern will provide support to the Regional Procurement Coordinator and other members of the Regional Procurement Unit Team. 

Scope of Role:
 
 
Reports to: Regional Procurement Unit Coordinator
 
Dimensions: Save the Children works in 8 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year Staff directly reporting to this post:  None

Key Areas of Accountability:

1) Assist the Regional Procurement Unit Coordinator in ensuring that filing functions of the RPU is done in an accurate and timely manner.
  • Filing of all general correspondences.
  • Filing of procurement related documents.
2) Assist in the procurement functions of the RPU.
  • Assist in processing PR/PO and ensuring signing of the same is done in a timely manner and all supporting documentation is in place.
  • Assist in updating the procurement tracker on a weekly basis.
  • Assist in receiving deliveries of goods from the supplier and doing relevant inspection.
  • Receiving and confirmation of all supplier invoices and attaching supporting documentation for onward payment processing.
3) Assist in Warehousing and Dispatch.
  • Assist in preparation of Goods in transit for dispatch.
  • Assist in filling in the relevant documentation required for dispatch of goods
  • Liaising with transporter, clearing and forwarding agent  to ensure timely dispatch of goods
4) Assist in Conducting Assessments.
  • Assist with preparation of Questioners for relevant assessment that RPU will be conducting.
  • Assist in dispatch/sending of the questioners and managing correspondence with the interviewees.
  • Assist with compilation of the reports.
5) Perform any other related tasks as may be assigned.

Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
Ambition:
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a global scale
Collaboration:
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement
Qualifications and Experience
  • Logistics personnel with proven experience in procurement and Supply management
  • Degree in Logistics, procurement or equivalent
  • Excellent computer skills especially in MS Excel spread sheets and MS Word
  • High level of integrity and ability to work as part of a professional team
  • Excellent communication skills
  • Proven ability to handle challenging work load
  • Cross-cultural experience, understanding and sensitivity;
  • Excellent interpersonal and written and oral communication skills;
  • Commitment to Save the Children values.
How to Apply


Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org

Application closes 26th November 2015.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.

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