Human Resource Assistant
The incumbent will carry out the administrative support to day-to-day operations of human resources ensuring provision of the efficient customer focused and effective HR support service to the organization to achieve the organization goals and objectives.
The incumbent will carry out the administrative support to day-to-day operations of human resources ensuring provision of the efficient customer focused and effective HR support service to the organization to achieve the organization goals and objectives.
- Must be the face of the organization and it
clients and carrying out all formal communication between the staff and
management professionally
- In charge of supervising employees in their
day to day operation and demonstrate proper supervision and leadership.
- Manage recruitment process of the company,
shortlisting and preparing the interview data for all candidates and
compiling interview summary reports
- Participate in job reviews and updating of the
job descriptions
- Employment of new staff by effecting contracts
of employment, issuance of PPEs and taking them through induction process.
- Ensure all new entrants are trained on all
rules and regulation of the company & sign off declaration.
- Manage employee attendance register &
clock-in register across all department / sites. Ensure there is Zero
absence by staff from work.
- Compiling payroll data summary; ensure all
deductions & pay rise are effected correctly by each close of monthly
payroll
- Management of Leave Schedule, updating and
computing leave balances on weekly basis.
- Update the Human Resource Information System
and maintaining accurate information on personnel file. Managing updating
all contract renewal, evaluation on probation, appraisal feedback as they
fall due etc.
- Filling and achieving all HR documents and
ensure high integrity of personnel data records
- Updating management on any disciplinary
issues, handling the disciplinary process and documenting the evidence and
any warning letters.
- Manage HR documentation by timely drafting of
warning letter, termination letter, dismissal letter, evaluation forms,
appraisal forms exit declaration forms etc.
- Carrying out clearance of the exiting staff
conducting exit interview & updating management on each exit
- Any other duty relating to HR management as may
be assigned from time to time by the superior
Skills and Specifications
- Knowledge of recruitment process.
- Proficiency in Microsoft Excel-Spread sheet,
Word,
- Able to present information in forms, tables,
and spreadsheets.
- Should be an effectual communicator verbally
as well as through writing skills.
- Should be committed to diversity and equality
culture.
- Ability to operate under immense pressure.
- Able to deliver effective results, meet tight
deadlines and targets.
Education and Qualifications
- Degree / Diploma in Human Resource Management
or Business Management
- Accounting qualification is an added
advantage.
If you meet the above requirements
please send your CV to hr@optimsystemsltd.com / optimsystems79@gmail.com
.
Only qualified candidates will be
contacted