International Rescue Committee (IRC)
Vacancy: Finance Assistant
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Key Responsibilities
- Maintain petty cash at the set limit ensuring
no cash shortage at all times.
- Ensure that all cash payments are fully
supported and are authorized at set limits as per IRC Kenya delineation
chart before disbursement.
- Prepare the petty cash upload spreadsheet to
upload stage ready for review by Finance Officer
- Monitor and track cash advanced to program and
support staff on a monthly basis ensuring that liquidation reports are
prepared and correction journals raised ready for review by finance
officer
- Incentives payments after receiving correctly
coded and approved incentives staff payrolls from finance officer
- Perform supervised petty cash counts every
Friday
- Ensure that all cash received is duly
receipted, coded and promptly banked
- Prepare all check disbursement vouchers.
Ensure the payment is fully supported and duly authorized per the
authorized delineation chart before writing the check
- Ensure that once checks are signed they are
collected by vendors and signed for proper identification of the person
collecting and details indicated in the checks release register
- Assist in preparation of bank reconciliation
statement on a monthly basis for Kakuma bank account
- Rubber stamping ‘paid’ on all such documents
once checks and cash vouchers are signed before filing
- Maintain an organized and well documented (all
files must be labeled properly and visibly) and sequential filing system
for all cash and cheque disbursement vouchers.
- Ensure that files with original documentations
are sent to Nairobi on a monthly basis and duplicate files are maintained
for field use.
- Act as a bank agent for Kakuma bank account.
- Carrying out finance officer duties in his/her
absence.
- To represent finance in weekly tender
committee meetings when nominated to do so
- Be receptive to the training IRC will give to
develop your technical and professional competence
- Be adaptable and flexible with a view to
taking on board new tasks and new assignments in due course
- To act at all times in accordance with US and
Kenyan Law and Standard accounting practice.
- Any other duties as may be assigned by
supervisor.
Key Result Areas
- Timely payments of suppliers and incentive
staffs using fully authorized vouchers as per the authority delineation
chart
- Timely monitor and tracking of advances and
processing of liquidations
- Maintain up to date filling system for the
financial documents and correspondence
- Keep online update of the cash book spread
sheets and reconciliation of the cash on a daily basis
- Perform supervised petty cash counts every
Friday
- Rubber stamping ‘paid’ on all such documents
once checks and cash vouchers are signed before filing
Required Qualifications:
- O’ Level (Secondary Education)
- CPA II qualification
Required Experience &
Competencies:
- At least three years of finance and accounting
experience in a similar post
- Knowledge of fund accounting, procurement and
financial management of US and UN cooperative agreements.
- Knowledge of Microsoft Office software.
- Excellent interpersonal, organizational, and
time management skills
- Supportive personnel management style and
ability to work in and as a team
- Strong leadership skills
- Excellent spoken and written English.
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and other benefits are
compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
How to Apply
CLICK HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please take note that International Rescue
Committee (IRC) does not ask for any fees in connection with its recruitment
processes. In the event that you receive any request for payment of any
sort, please get in touch with us on Tel: +(254-020) 2727730, Email:
IRCKenya@rescue.org or report to the nearest police.