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Declarations Officer Job in Kenya

Job Title: Declarations Officer
Reporting to: C & F Supervisor
Contract: Permanent
Location: Mombasa
Available: Immediately

Education and experience:

  • ‘’O’’ Level certificate with a minimum mean grade of C.
  • Diploma in Clearing and Forwarding from a recognized college preferably from Bandari College.
  • East Africa Customs Freight Forwarders Practicing certificate (EACFFPC)
  • More than six (6) years’ experience in C&F and at least four (4) years’ experience in a similar position.
  • Must be 30 years and above in age
Skills Required
  • Able to communicate fluently in English and Swahili.
  • Working knowledge of KRA ORBUS and Simba Trade-X Systems.
  • Working knowledge of KPA KWATOS system.
  • Practical experience in port operations.
  • Ability to register and lodge documents through the KNESWS.
  • The candidate should exhibit good listening skills.
  • Demonstrated ability to solve problems.
  • Candidate should be computer literate.
Main Responsibilities.
  • To ensure vessel’s arrival dates are confirmed to be correct and all shipping line charges are paid on time to secure the delivery orders.
  • To declare and register import entries on time and advise clients on the correct duty to be paid.
  • To print passed import entries and prepare all the requisite documents on time for lodging at port/CFS of clearance.
  • To ensure documents lodged with Customs at the Port/CFS are complete and clearing charges are secured in time. The same case should apply to airfreight cargo.
  • To ensure containerized and non-containerized (Loose cargo) are verified and released by all the relevant parties involved in the process on the same day.
  • To ensure that the consignments are immediately loaded upon completion of verification process in readiness for delivery to the respective clients.
  • To notify the Operations Manager or his assistant of cargo readiness within reasonable time so that appropriate arrangements for transport are made.
  • To ensure loaded containers leave the port on the same day of loading.
  • To make sure no storage charges are incurred on any consignment unless the customer delivers documents late and in such cases ensure that rent should be minimized.
  • To ensure import documents received from clients are thoroughly checked and if any document is missing a formal request for the same is made immediately.
  • To ensure that you track arrival of trucks at the respective border points and make timely arrangements for clearance.
  • To establish and maintain good working relationships with officers of KRA, KPA, KEPHIS, KEBS, Port Health, Kenya airfreight handling and transporters to facilitate efficient delivery of services to our customers.
  • To ensure that folders for cleared consignments are forwarded to accounts in time for invoicing.
  • To ensure folders for new import documents are opened in time and documentation started immediately.
  • To track consignments with shipping lines and obtain cargo Manifest numbers in time for the on-line registration of the customs entries.
 How to Apply
If you believe your career objectives match this exciting position, please forward your application and detailed C.V stating your current position, remuneration, contact details by 17th November 2015 to the Sheer Logic Management Consultants E- Mail:

Only shortlisted candidates will be contacted

NB: Please clearly indicate on the subject line as ‘Declaration Officer’

Our client is an equal opportunity Employer

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