Media Company primarily involved in
Radio Broadcasting for a regional audience seeks to hire an Administrative Assistant to strengthen its back office support
function.
Key Responsibilities
- Provide office support services to
ensure efficiency and effectiveness within the Station;
- General maintenance of office; ensure that
offices remain in good repair, -coordinate the repairs and maintenance of
office equipment, oversight on office cleanliness and neatness;
- Security control and coordination: Ensure
maintenance and control of Security Doors, manage entry of visitors,
control operations of the reception area; i.e. answering all incoming
calls and handling callers’ inquiries whenever possible, Redirect calls as
appropriate and take adequate messages when required, Greet, assist and/or
direct visitors
- Monitor company’s vehicles movement,
maintenance , fueling;
- Keep and Maintain a daily attendance register
for all the staff;
- Order, in line with the Company’s procurement
policy, and take delivery of any office furniture, fitting,
curtaining, and carpeting for the office;
- Ensure that there is always supply of
necessities for the kitchen, toilet; - monitor the use of the necessities;
- Ensure all company assets are used
appropriately and the asset register is kept up to date and with details
of all assets purchased;
- Receive and sort mail;
- Prepare and distribute notices for meetings
and Organize and prepare meeting venues;
- Respond to public and audience inquiries;
- Provide word-processing and secretarial
support;
- Perform clerical duties in order to maintain
Station administration;
- Establish an office library , maintain an
efficient filing and retrieval system on both paper and electronic;
- Issue invoices to clients in a timely manner;
- Make timely payments for facility and
utilities received;
- Maintain confidentiality while dealing with
personal and sensitive information about the Company;
- Provide accounts/finance assistance
support to the Finance and Administration department;
- Maintain effective and efficient petty cash
system; - control petty cash float and keep petty cash
vouchers in order, supported by receipts and ensure regular petty cash
reconciliation;
- Order office supplies and stationery, in line
with the Company’s procurement policy; and control and monitor the use of
the same; Ensuring procurement procedures, principles and practices as per
company policies are adhered to and implemented fully.
- Listing company inventories for regular
inventory reconciliation and controls.
- Any other duties as may be assigned by the
management.
Education, Training, Skills, Knowledge
and or Experience
- Diploma in Business Administration
- from a recognized institution ;
- Minimum 3 years’ experience in Administration
work;
- Computer Literate - QuickBooks, Microsoft
Office Excel, Microsoft Office Word, Microsoft Office Outlook
- Excellent Communications Skills (Excellent
written English and diction)
- High level of Integrity
Send CV & Cover Letter (should
include expected salary) to: mediacareerskenya@gmail.com
Applications to be submitted by Wednesday 4th November 2015.
Only shortlisted applicants shall be contacted.
