UN World Food Programme – Somalia
Job Re-Advertisement
Vacancy Announcement No. 014/2015
Position No. 15-0018552
Post Title: Logistics Assistant (Warehouse Management Assistant)
Post Grade: SC 5
Duty Station: Bossaso
Duration: 1 year (initial)
Date of issue: 22nd October 2015
Closing Date: 4th November 2015
Organizational Background: The World Food Programme Somalia activities include
food assistance for relief, emergency school feeding, humanitarian air and
logistics services, food coordination and emergency rehabilitation
projects.
This position is open to qualified Somali candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the Logistics Officer and the overall supervision of the Head of Area Office, the incumbent will be responsible for the following duties:
This position is open to qualified Somali candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the Logistics Officer and the overall supervision of the Head of Area Office, the incumbent will be responsible for the following duties:
·
Support effective planning and
management of warehouse operations, to ensure safe and efficient warehousing
and storage of all commodities and supplies in line with WFP corporate
requirements;
·
Coordinate accurate recording,
accounting and reporting of receipt/dispatch of commodities;
·
Responsible for the accuracy of
warehouse transaction records including identification of discrepancies, to
ensure immediate and accurate reporting on commodity movements in line with the
corporate requirements;
·
Responsible for inventory management
e.g. physical stock verification, reporting, etc.;
·
Prepare regular and adhoc reports and
statistics on warehouse operations;
·
Safeguard commodities, and provide
guidance on the implementation of preventive measures, in line with WFP procedures;
·
Support review on periodic basis
warehouse space availability, and implement improved layouts to support
business needs and ensure cost-efficiency;
·
Work in collaboration with internal
and external stakeholders, to deliver aligned and coherent warehouse services;
·
Supervise warehouse staff as
necessary;
·
Perform other duties as required.
Minimum Qualifications:
Education:
Education:
·
Completion of Secondary School
Education.
·
Post-secondary training or
certification in Warehousing, Logistics, Supply chain or other related field is
desirable.
·
Proven knowledge and experience in
using computer softwares is desirable.
Experience:
·
At least four years or more of
practical and progressive responsible job related work experience in Warehouse
Operations, Logistics, Transport, Supply Chain, Contracts administration or
other related field.
Language:
·
Fluency in both oral and written
communication in English and Somali is a requirement.
Knowledge:
·
Experience utilising computers,
including word processing, spreadsheet and other software packages.
·
Knowledge of WFP administrative
regulations and rules, and WFP policies and procedures in the area of work
would be an added advantage.
Interested and qualified candidates
are requested to submit online applications only according to the following
procedures:
·
Step 1: Create your online CV.
·
Step 2: Click on “Description” to
read the position requirements and “Apply” to submit your application.
·
NOTE: You must complete Step 2 in
order for your application to be considered for this vacancy.
Applications that do not meet the
above requirements will be disregarded.
Position No. 15-0018554
Post Title: Logistics Assistant
Contract type: Service Contract
Post Grade: SC5
Duty Station: Dhobely
Duration: 1 year (initial)
Date of issue: 22nd October 2015
Closing Date: 4th November 2015
Organizational Background: The World Food Programme Somalia activities include
food assistance for relief, emergency school feeding, humanitarian air and
logistics services, food coordination and emergency rehabilitation
projects.
This position is open to qualified Somalia candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the Senior Logistics Assistant, and overall supervision of the Head of Area Office in Dolow, the incumbent will be responsible for the following duties:
This position is open to qualified Somalia candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the Senior Logistics Assistant, and overall supervision of the Head of Area Office in Dolow, the incumbent will be responsible for the following duties:
·
Provide support to logistics
operations and activities, and facilitate delivery of food assistance to
beneficiaries;
·
Support timely ordering and delivery
of commodities and supplies to authorised partners and destinations;
·
Support management of logistics
vendors’ contracting activities including performance monitoring and
measurement;
·
Respond to and resolve a variety of
technical queries/requests and obtain guidance as required;
·
Contribute to budget preparation,
monitoring and revision for all delivery modalities in compliance with relevant
procedures and corporate standards;
·
Assist in monitoring inventory
management processes to track trends and account for the inventory status from
source to beneficiary;
·
Assist in management of commodity
accounting, data quality and integrity;
·
Support operational pipeline
analyses, assessments and operational planning for all delivery modalities;
·
Process documentation for execution
of logistics operations (e.g. customs clearance, invoice verification) and take
appropriate actions to resolve operational issues;
·
Collect and compile data, produce
and/or contribute to reports and ensure information accuracy in corporate
systems;
·
Liaise with internal and external
stakeholders to support efficient logistics operations management.
·
Provide guidance to other support
staff and assist them in completing standard tasks;
·
Perform other related duties as
required.
Minimum Qualifications:
Education:
Education:
·
Completion of secondary school
education. A post-secondary certificate in the related functional area is
desirable.
Experience:
·
At least four years of progressively
responsible experience including at least two years in the field of finance,
accounting, transport, insurance, statistics, operations, administrative services
or other related field.
·
Experience using corporate systems to
monitor ongoing shipments, pipeline information, insurance claims, and food
stock.
·
Additional experience in analysing
data (on commodities, funds, etc.), reporting and preparation of contract
documentation is desirable.
Language:
·
Fluency in both oral and written
communication in English and Somali is a requirement.
Knowledge:
·
Experience utilising computers,
including word processing, spreadsheet and other WFP standard software packages
and systems. General knowledge of UN system financial policies, rules,
regulations and procedures in the area of work.
Interested and qualified candidates
are requested to submit online applications only according to the following
procedures:
·
Step 1: Create your online CV.
·
Step 2: Click on “Description” to
read the position requirements and “Apply” to submit your application.
NOTE: You must complete Step 2 in
order for your application to be considered for this vacancy.
Applications that do not meet the
above requirements will be disregarded.
Only shortlisted candidates will be
contacted.
