Position: Payroll Clerk
Department: Finance
Reports to: Chief cashier
Job Profile and Description: Payroll clerk is responsible for maintaining the
confidentiality of pay and benefits of contract staff. He or she will report to
the chief cashier.
The work requires utmost
confidentiality handling pay and essentially identical working with the chief
cashier who releases paychecks to bank-and-file either physically or through direct
bank deposits.
Duties and Responsibilities
·
Posting personal detail of new
contractual staff into the system.
·
Recording and monitoring each and
every contractual staff in the system.
·
Reconciliation of piece work done by
each contractual staff on a daily basis for both KI and KCC.
·
Assist in preparation and issuing the
proper manual paychecks with the correct signatories for approval.
·
Ensure all data is filed well for
audit purposes.
·
Ensure correct posting of the normal
and piece-rate of each of the contracted staff on daily basis.
·
Ensure contracted staff payroll is
closed by or before the 10th day as stipulated in the company.
·
Accuracy of calculation of normal
rates, flat & pieces rates –zero error.
·
Handling of any pay related
grievances arising from outsourced employees such as unpaid days.
·
Clocking failure.
·
Improve the payment timelines and
enhance efficiency.
·
Helping in issuing out payslips.
·
ensuring that contractual staff
payroll is closed on in time.
·
making sure that the outsourced
companies are being paid the correct amount by paying them according to
commissions.
Skills and Specification
·
The person must be well versed with
Ms Office computer applications.
·
The person should have the
exceptional communication skills both verbal and written.
·
He or she should have strong
interpersonal skills to interact with high level decision makers.
·
The person must demonstrate the
highest ability to keep records and maintain high level of confidentiality.
·
He or she needs to have the ability
to interpret corporate documents such as payroll procedures and guidelines.
·
The person should have the excellent
strong organizational skills.
·
The other skills required are the
exceptional problem solving and time management skills to do the job.
Education and Qualification.
·
Diploma in a business related field
or CPA 1 / 11.
·
The person needs to have the past 1
year of working experience in the same or comparable position.
·
The person must have the required
computer knowledge and literacy with spreadsheets and word processing.
·
He or she should be very familiar
with automated accounting systems and or HRMIS, ERP, etc.
If you are up to the challenge,
posses the necessary qualification and experience, please send your CV and
relevant certificates indicating why you are the most suitable candidate for
the role clearly quoting the job title on the email subject to
recruit@kenafricind.com