Republic of Kenya
The Judiciary
Judicial Performance Improvement
Project (JPIP)
Request for Expressions of Interest
Credit No 5181-KE, Project ID: P105269
Introduction: The Government of Kenya (GoK) has received a credit
from the World Bank towards the cost of the Judicial Performance Improvement
Project (the Project), and intends to apply part of the proceeds for
recruitment of individual consultant for project implementation.
Background: The Judiciary now invites eligible Individual
Consultants to express their interest in providing the required services.
Interested Consultants should provide
information demonstrating that they have the required qualifications and
relevant experience to perform the Services.
Financial Management Consultants
Financial Management Consultants
The Finance Consultants will work in
the Project Management Unit which consists of a full-time Project Coordinator,
a Monitoring and Evaluation Officer, and a Communications Consultant.
The Finance Consultants shall be responsible for prompt and efficient coordination, day to day implementation of, communication and reporting on all financial management aspects of Project implementation;
Specific Responsibilities
The main objective of the FM service
is to provide financial management support, directly reporting to the Project
Coordinator (PC).
Duties will be to have overall
financial management responsibility for the Project; ensuring that the project
has a satisfactory and adequate FM system; is able to prepare and record
accurately all transactions undertaken by the project; prepare timely and
accurate financial reports for the projects and more; specifically;
- The Financial Management Consultant is
responsible for maintaining the integrity of project resources and
ensuring the efficient completion of financial management procedures in
accordance with the time standards and relevant rules.
- Preparing annual project budgets in collaboration
with the Finance Director and the Project Coordinator. The preparation of
the budget will follow the Government budget cycle.
- Developing appropriate financial procedures ¡n
line with directions spelt out in the JPIP Financing Agreement and
appropriate World Bank manuals and guidelines.
- Implement and enforce an adequate control
system specifically on financial management.
- Using the re-engineered IFMIS, ensure adequate
capture, analysis, and reporting of financial information in an accurate
and timely fashion for all the funds advanced by the World Bank.
- Prepare appropriate withdrawal applications
for replenishment of the Designated Account (established to receive World
Bank foreign currency funds), to be submitted through the Project
Coordinator, with quarterly financial reports of disbursements and
accounts, and disbursement forecasts for the next quarter. The Designated
Account will be opened and managed by the Ministry of Finance.
- Manage the local currency project account
opened for JPIP and prepare and submit to World Bank quarterly unaudited
Interim Financial Reports in the format agreed with the World Bank.
- Effect payments to appropriate payees upon
authorization by Project Coordinator and verification of the availability
of funds, according to the procedures outlined in the JPIP Project
Implementation Manual.
- Monitor utilization of payments made to
contractors and actual expenditures against budgets and disbursements; and
prepare monthly budget variance analysis reports.
- Facilitate any and all financial reviews of
the funds and accounts by the Judiciary’s Internal Auditors, External
Auditors, and the World Bank supervision missions.
- Ensure that a proper internal control system
is in place to achieve accountability at all levels, including the
continued integrity of the system.
- Ensure satisfactory support and quality
control of all procedures, processes, or work produced by consultants, or
any users, parties, or partners that are relevant for the financial
management function.
- Carry out continuous financial and progress
review and monitoring of project activities so that the Judiciary is
assured of an effective, proactive, and informed partnership for achieving
its development objectives, including value for money.
- Ensure that the required financial reports are
submitted on time.
- The Senior FM Consultant will supervise and
review the work of the FM Consultant.
Qualifications
- The FM Consultant should have a Bachelor’s
Degree in Accounts, Finance or Business/Commerce.
- They must be a qualified Accountant (CPA (K)
or ACCA certified). Must have 10 years of experience.
- The Consultants should be experienced ¡n
financial management and specifically in World Bank’s financial management
and disbursement procedures.
- The FM Consultants should have IT knowledge
including thorough understanding of government accounting and budgeting
and experience with IFMIS.
- He/she must possess strong organizational and
planning skills with ability to work independently as a team player and
under stress.
- They must also have experience in developing
capacity building and knowledge transfer on financial management system.
- He/she must be individuals with high level of
reliability and integrity and ability to work with limited supervision.
Deliverables
Deliverables will be agreed upon
during negotiation and will include but not limited to:
- Implementing all financial and accounting
management of the Project
- Ensuring compliance with finance and
accounting standards and regulations of Kenya Government and the World
Bank including reporting;
- Coordinating preparation of budgets and
ensuring implementation and controls as per approved levels;
- Ensuring development and implementation of
effective disbursement system to implementers;
- Planning, coordinating, implementing and
controlling of financial resources and accounting procedures;
- Supporting the implementing agencies ¡n their
strategy formulation, planning and budgeting and providing regular
financial management skills support;
- Coordinate audits in compliance with Financial
Covenants as provided for in project agreement;
- Identify all the possible inherent risks
related to flow of funds
Duration of the Assignment: The overall duration of the assignment is three
years renewable annually, subject to performance.
Institutional Arrangements:
The Consultants will report to the Project
Coordinator who will provide overall supervision.
The Consultants will be provided with
office space, office equipment including a computer, stationery,
telecommunication and travel costs related to assignments out of the duty
station [Nairobi].
Project Implementation Officer
Qualifications
- A Bachelor’s degree in Economics, Business
Administration, Development Studies, Policy Studies or equivalent.
Master’s degree in social sciences would be an added advantage;
- A minimum of 4 years of progressively
responsible experience in programme and project management including
experience in designing concept notes, programme proposals and ToRs;
- Excellent written skills, including a fine
attention to detail.
- Knowledge and experience in project management
and programming tools such as theory of change model, monitoring and
evaluation tools;
- Demonstrated capacity to develop work plans
and budgets;
- Demonstrated experience in working with
development partners programme / project implementers;
- Strong organizational and reporting skills;
must be results oriented, a strong team player with outstanding
interpersonal and coordination skills;
- Ability to focus on results and respond
positively to feedback, consistently approach work with energy and a
positive, constructive attitude, and demonstrate openness to change and
ability to manage complexities;
- Ability to manage multiple high priority
assignments and develop solutions to challenging non- routine problems;
- Strong computer skills, specifically hands-on
experience in usage of word processing, spreadsheets, presentations,
statistical applications and project databases;
- High level of reliability and integrity and
ability to work with limited supervision.
The attention of interested
Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection
and Employment of Consultants (under ÍBRD Loans and IDA Credits & Grants]
by World Bank Borrowers (January 2011] (“Consultant Guidelines”), setting forth
the World Bank’s policy on conflict of interest.
Duration of the Assignment: The overall duration of the assignment is three years renewable annually, subject to performance.
Institutional Arrangements:
The Consultants will report to the
Project Coordinator who will provide overall supervision.
The Consultants will be provided with
office space, office equipment including a computer, stationery,
telecommunication and travel costs related to assignments out of the duty
station [Nairobi].
Senior Procurement Consultant &
Procurement Consultant
The Procurement Consultant will work in the Project Management Unit which consists of a full-time Project Coordinator, a Monitoring and Evaluation Officer, and a Communications Consultant.
The Procurement Consultant will work in the Project Management Unit which consists of a full-time Project Coordinator, a Monitoring and Evaluation Officer, and a Communications Consultant.
The Senior Procurement Consultants
shall be responsible for prompt and efficient coordination, day to day
implementation of, communication and reporting on all procurement aspects of
Project implementation;
Specific Responsibilities
The Procurement Consultants shall provide procurement related services in the procurement of goods, works and services under the Project, in accordance with the World Bank and Government of Kenya procurement guidelines, laws and regulations.
The Procurement Consultants will be
expected to carry out their assignment in an open and transparent
manner and with the highest degree of professionalism and integrity.
manner and with the highest degree of professionalism and integrity.
The Procurement Consultants will not,
under any circumstance, take any action or be seen to take any actions which
may hinder or prevent the Judiciary from implementing the Project.
The Procurement Consultants will be
responsible for the following:
- Ensuring the efficient completion of
procurements in accordance with the time standards and relevant rules.
- Working with technical teams to assist the
Directorates ¡n the preparation of Work Plans.
- Receiving and consolidating procurement
activities from the various Directorates and/or Departments.
- Working with technical teams, assist the
Directorates / Departments in the preparation of specifications and
Terms of Reference.
- Assist the Judiciary in carrying out market
survey and analysis and maintaining databases for suppliers, contractors,
consultants and service providers that suit its specific needs and
circumstances.
- Preparing / updating the Procurement Plan (PP)
annually or as required during implementation of the project.
- Developing and maintaining during project
implementation, a structured and comprehensive procurement filing system
consisting of physical and electronic files and logs;
- Preparing and submitting to the Judiciary all
procurement information for dissemination through the Judiciary’s project
website, including, summary procurement plans, procurement notices, bid
evaluation reports, details on contract awards, etc.;
- Drafting and publication of Procurement Notices;
- Drafting and issuing of bidding documents (BD)
and Request for Proposals (RFP);
- Working with technical teams to assist in the
administration of the bidding process including responding to
clarifications from prospective bidders / consultants, receiving, opening
and securing bids and proposals upon submission.
- Working with technical teams to assist in the
establishment of evaluation Committees, guide the evaluation process and
preparation of evaluation reports, contract award adjudication,
preparation of draft contract agreements, and contract negotiations where
applicable, the publication of contract awards and handling and resolution
of complaints.
- Working with technical teams to assist in
contract management including processing of payments, supervision of
consultants, performance monitoring and evaluation, claims and contractual
disputes management.
- Preparing and disseminating quarterly
procurement related implementation and performance reports. In particular,
the Consultant will maintain three documents that track procurement
processing times: the first will be an up-to- date record of the status of
all on going procurements; the second will be a summary of annual work
plan activities per their procurement/implementation status (by component
and implementing unit); and the third will illustrate on average how long
procurements are taking to complete each step of the process (and
overall). The Consultant is responsible for identifying sites and reasons
for delay (for both individual procurements and in aggregate) and taking
steps to address them.
- Providing procurement advice, mentoring and
knowledge transfer to Judiciary Procurement staff.
- The Senior Procurement Consultant will
supervise and review the work of the Procurement Consultant.
Qualifications
- The Procurement Consultant should have
Bachelor’s Degree in Supply Chain Management, Economics, Commerce/
Business or related field as well as professional qualification in
procurement and at least eight (8) years working experience in a busy
environment.
- The Senior Procurement Consultant should have
a Master’s degree in a related field with a minimum of 10 years’
experience in a busy environment three (3) of which should be at
managerial level.
- The Senior Procurement Consultant should have
a minimum of 7 years’ experience with donor funding in public sector
particularly in public sector based projects in Kenya
- Experience and hands-on knowledge in both
public and World Bank procurement procedures is mandatory.
- They must possess strong organizational and
planning skills with ability to work independently;
- Must be a team player and have the ability to
work under stress;
- They must also have experience in developing
capacity building and knowledge transfer on procurement.
- They must be individuals with high level of
reliability and integrity and ability to work with limited supervision.
Deliverables:
- Procurement Plans
- Terms of Reference for consultants contracted
under JPIP (in conjunction with technical experts)
- Procurement Notices
- Requests for Proposals (in conjunction with
technical experts)
- Bidding Documents (in conjunction with
technical experts)
- Contract Documents (in conjunction with
oversight committees)
Duration of the Assignment: The overall duration of the assignment is three
years renewable annually, subject to performance.
Institutional Arrangements
The Consultants will report to the Project Coordinator who will provide overall supervision.
The Consultants will be provided with
office space, office equipment including a computer, stationery, telecommunication
and travel costs related to assignments out of the duty station [Nairobi].
How to Apply
How to Apply
To apply to above positions, please
email your a cover letter; detailed CV clearly indicating consultant’s profile
and the competence to conduct the assignment; and copies of Academic documents
to jpip@judiciary.go.ke so as to be received on or before 11th November, 20 I 5
at 5.00pm.
Include your name, along with the
title of the position you are applying for, in the subject line
The attention of interested Consultants ¡s drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [January 2011] (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
The Chief Registrar of the Judiciary
Supreme Court Building, City Hall Way
P.O. Box 30041 —00100 GPO
Nairobi, Kenya
Email: chiefregistrar@judiciary.go.ke
