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Government Jobs in Kenya – Judiciary

Republic of Kenya
 
The Judiciary
 
Judicial Performance Improvement Project (JPIP)
 
Request for Expressions of Interest
 
(Consulting Services - Individual Consultant)
 

Credit No 5181-KE, Project ID: P105269
 
Introduction: The Government of Kenya (GoK) has received a credit from the World Bank towards the cost of the Judicial Performance Improvement Project (the Project), and intends to apply part of the proceeds for recruitment of individual consultant for project implementation.


Background: The Judiciary now invites eligible Individual Consultants to express their interest in providing the required services. 

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

Financial Management Consultants
 
The Finance Consultants will work in the Project Management Unit which consists of a full-time Project Coordinator, a Monitoring and Evaluation Officer, and a Communications Consultant.

The Finance Consultants shall be responsible for prompt and efficient coordination, day to day implementation of, communication and reporting on all financial management aspects of Project implementation;

Specific Responsibilities
 
The main objective of the FM service is to provide financial management support, directly reporting to the Project Coordinator (PC). 

Duties will be to have overall financial management responsibility for the Project; ensuring that the project has a satisfactory and adequate FM system; is able to prepare and record accurately all transactions undertaken by the project; prepare timely and accurate financial reports for the projects and more; specifically;
  • The Financial Management Consultant is responsible for maintaining the integrity of project resources and ensuring the efficient completion of financial management procedures in accordance with the time standards and relevant rules.
  • Preparing annual project budgets in collaboration with the Finance Director and the Project Coordinator. The preparation of the budget will follow the Government budget cycle.
  • Developing appropriate financial procedures ¡n line with directions spelt out in the JPIP Financing Agreement and appropriate World Bank manuals and guidelines.
  • Implement and enforce an adequate control system specifically on financial management.
  • Using the re-engineered IFMIS, ensure adequate capture, analysis, and reporting of financial information in an accurate and timely fashion for all the funds advanced by the World Bank.
  • Prepare appropriate withdrawal applications for replenishment of the Designated Account (established to receive World Bank foreign currency funds), to be submitted through the Project Coordinator, with quarterly financial reports of disbursements and accounts, and disbursement forecasts for the next quarter. The Designated Account will be opened and managed by the Ministry of Finance.
  • Manage the local currency project account opened for JPIP and prepare and submit to World Bank quarterly unaudited Interim Financial Reports in the format agreed with the World Bank.
  • Effect payments to appropriate payees upon authorization by Project Coordinator and verification of the availability of funds, according to the procedures outlined in the JPIP Project Implementation Manual.
  • Monitor utilization of payments made to contractors and actual expenditures against budgets and disbursements; and prepare monthly budget variance analysis reports.
  • Facilitate any and all financial reviews of the funds and accounts by the Judiciary’s Internal Auditors, External Auditors, and the World Bank supervision missions.
  • Ensure that a proper internal control system is in place to achieve accountability at all levels, including the continued integrity of the system.
  • Ensure satisfactory support and quality control of all procedures, processes, or work produced by consultants, or any users, parties, or partners that are relevant for the financial management function.
  • Carry out continuous financial and progress review and monitoring of project activities so that the Judiciary is assured of an effective, proactive, and informed partnership for achieving its development objectives, including value for money.
  • Ensure that the required financial reports are submitted on time.
  • The Senior FM Consultant will supervise and review the work of the FM Consultant.
Qualifications
  • The FM Consultant should have a Bachelor’s Degree in Accounts, Finance or Business/Commerce.
  • They must be a qualified Accountant (CPA (K) or ACCA certified). Must have 10 years of experience.
  • The Consultants should be experienced ¡n financial management and specifically in World Bank’s financial management and disbursement procedures.
  • The FM Consultants should have IT knowledge including thorough understanding of government accounting and budgeting and experience with IFMIS.
  • He/she must possess strong organizational and planning skills with ability to work independently as a team player and under stress.
  • They must also have experience in developing capacity building and knowledge transfer on financial management system.
  • He/she must be individuals with high level of reliability and integrity and ability to work with limited supervision.
Deliverables
 
Deliverables will be agreed upon during negotiation and will include but not limited to:
  • Implementing all financial and accounting management of the Project
  • Ensuring compliance with finance and accounting standards and regulations of Kenya Government and the World Bank including reporting;
  • Coordinating preparation of budgets and ensuring implementation and controls as per approved levels;
  • Ensuring development and implementation of effective disbursement system to implementers;
  • Planning, coordinating, implementing and controlling of financial resources and accounting procedures;
  • Supporting the implementing agencies ¡n their strategy formulation, planning and budgeting and providing regular financial management skills support;
  • Coordinate audits in compliance with Financial Covenants as provided for in project agreement;
  • Identify all the possible inherent risks related to flow of funds
Duration of the Assignment: The overall duration of the assignment is three years renewable annually, subject to performance.

Institutional Arrangements: 

 The Consultants will report to the Project Coordinator who will provide overall supervision. 

The Consultants will be provided with office space, office equipment including a computer, stationery, telecommunication and travel costs related to assignments out of the duty station [Nairobi].

Project Implementation Officer
 
Qualifications
  • A Bachelor’s degree in Economics, Business Administration, Development Studies, Policy Studies or equivalent. Master’s degree in social sciences would be an added advantage;
  • A minimum of 4 years of progressively responsible experience in programme and project management including experience in designing concept notes, programme proposals and ToRs;
  • Excellent written skills, including a fine attention to detail.
  • Knowledge and experience in project management and programming tools such as theory of change model, monitoring and evaluation tools;
  • Demonstrated capacity to develop work plans and budgets;
  • Demonstrated experience in working with development partners programme / project implementers;
  • Strong organizational and reporting skills; must be results oriented, a strong team player with outstanding interpersonal and coordination skills;
  • Ability to focus on results and respond positively to feedback, consistently approach work with energy and a positive, constructive attitude, and demonstrate openness to change and ability to manage complexities;
  • Ability to manage multiple high priority assignments and develop solutions to challenging non- routine problems;
  • Strong computer skills, specifically hands-on experience in usage of word processing, spreadsheets, presentations, statistical applications and project databases;
  • High level of reliability and integrity and ability to work with limited supervision.
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants (under ÍBRD Loans and IDA Credits & Grants] by World Bank Borrowers (January 2011] (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

Duration of the Assignment:
 The overall duration of the assignment is three years renewable annually, subject to performance.

Institutional Arrangements: 

The Consultants will report to the Project Coordinator who will provide overall supervision. 

The Consultants will be provided with office space, office equipment including a computer, stationery, telecommunication and travel costs related to assignments out of the duty station [Nairobi].

Senior Procurement Consultant & Procurement Consultant

The Procurement Consultant will work in the Project Management Unit which consists of a full-time Project Coordinator, a Monitoring and Evaluation Officer, and a Communications Consultant.
 
The Senior Procurement Consultants shall be responsible for prompt and efficient coordination, day to day implementation of, communication and reporting on all procurement aspects of Project implementation;

Specific Responsibilities
 
The Procurement Consultants shall provide procurement related services in the procurement of goods, works and services under the Project, in accordance with the World Bank and Government of Kenya procurement guidelines, laws and regulations. 

The Procurement Consultants will be expected to carry out their assignment in an open and transparent
manner and with the highest degree of professionalism and integrity. 

The Procurement Consultants will not, under any circumstance, take any action or be seen to take any actions which may hinder or prevent the Judiciary from implementing the Project.
 
The Procurement Consultants will be responsible for the following:
  • Ensuring the efficient completion of procurements in accordance with the time standards and relevant rules.
  • Working with technical teams to assist the Directorates ¡n the preparation of Work Plans.
  • Receiving and consolidating procurement activities from the various Directorates and/or Departments.
  • Working with technical teams, assist the Directorates / Departments in the preparation of  specifications and Terms of Reference.
  • Assist the Judiciary in carrying out market survey and analysis and maintaining databases for suppliers, contractors, consultants and service providers that suit its specific needs and circumstances.
  • Preparing / updating the Procurement Plan (PP) annually or as required during implementation of the project.
  • Developing and maintaining during project implementation, a structured and comprehensive procurement filing system consisting of physical and electronic files and logs;
  • Preparing and submitting to the Judiciary all procurement information for dissemination through the Judiciary’s project website, including, summary procurement plans, procurement notices, bid evaluation reports, details on contract awards, etc.;
  • Drafting and publication of Procurement Notices;
  • Drafting and issuing of bidding documents (BD) and Request for Proposals (RFP);
  • Working with technical teams to assist in the administration of the bidding process including responding to clarifications from prospective bidders / consultants, receiving, opening and securing bids and proposals upon submission.
  • Working with technical teams to assist in the establishment of evaluation Committees, guide the evaluation process and preparation of evaluation reports, contract award adjudication, preparation of draft contract agreements, and contract negotiations where applicable, the publication of contract awards and handling and resolution of complaints.
  • Working with technical teams to assist in contract management including processing of payments, supervision of consultants, performance monitoring and evaluation, claims and contractual disputes management.
  • Preparing and disseminating quarterly procurement related implementation and performance reports. In particular, the Consultant will maintain three documents that track procurement processing times: the first will be an up-to- date record of the status of all on going procurements; the second will be a summary of annual work plan activities per their procurement/implementation status (by component and implementing unit); and the third will illustrate on average how long procurements are taking to complete each step of the process (and overall). The Consultant is responsible for identifying sites and reasons for delay (for both individual procurements and in aggregate) and taking steps to address them.
  • Providing procurement advice, mentoring and knowledge transfer to Judiciary Procurement staff.
  • The Senior Procurement Consultant will supervise and review the work of the Procurement Consultant.
Qualifications
  • The Procurement Consultant should have Bachelor’s Degree in Supply Chain Management, Economics, Commerce/ Business or related field as well as professional qualification in procurement and at least eight (8) years working experience in a busy environment.
  • The Senior Procurement Consultant should have a Master’s degree in a related field with a minimum of 10 years’ experience in a busy environment three (3) of which should be at managerial level.
  • The Senior Procurement Consultant should have a minimum of 7 years’ experience with donor funding in public sector particularly in public sector based projects in Kenya
  • Experience and hands-on knowledge in both public and World Bank procurement procedures is mandatory.
  • They must possess strong organizational and planning skills with ability to work independently;
  • Must be a team player and have the ability to work under stress;
  • They must also have experience in developing capacity building and knowledge transfer on procurement.
  • They must be individuals with high level of reliability and integrity and ability to work with limited supervision.
Deliverables:
  • Procurement Plans
  • Terms of Reference for consultants contracted under JPIP (in conjunction with technical experts)
  • Procurement Notices
  • Requests for Proposals (in conjunction with technical experts)
  • Bidding Documents (in conjunction with technical experts)
  • Contract Documents (in conjunction with oversight committees)
Duration of the Assignment: The overall duration of the assignment is three years renewable annually, subject to performance.
 
Institutional Arrangements
 
The Consultants will report to the Project Coordinator who will provide overall supervision. 

The Consultants will be provided with office space, office equipment including a computer, stationery, telecommunication and travel costs related to assignments out of the duty station [Nairobi].

How to Apply
 
To apply to above positions, please email your a cover letter; detailed CV clearly indicating consultant’s profile and the competence to conduct the assignment; and copies of Academic documents to jpip@judiciary.go.ke so as to be received on or before 11th November, 20 I 5 at 5.00pm. 

Include your name, along with the title of the position you are applying for, in the subject line

The attention of interested Consultants ¡s drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [January 2011] (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.

The Chief Registrar of the Judiciary
Supreme Court Building, City Hall Way
P.O. Box 30041 —00100 GPO
Nairobi, Kenya


Email: chiefregistrar@judiciary.go.ke

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