African Development Bank Group
Eastern Africa Regional Resource
Centre
Job Title: Disbursement Assistant
Job Title: Disbursement Assistant
Vacancy Notice No ADB/15/144
Grade: GS8
Report Line: Disbursement Officer
Duty Station: Kenya
SAP N°: 50067485
Information on the Position: This Position does not attract international Terms
and Conditions of Employment. (Incumbents of the Position will be considered as
Local Staff and will not have International Status).
Closing Date: 20th
October 2015
Objectives: The East Africa Regional Resource Center of the
African Development Bank has been established to strengthen policy dialogue
between the Bank, Governments and other stakeholders; improve performance of
the project portfolio and aid coordination with other development partners.
The Bank invites applications from suitably qualified candidates to fill in the vacant position of Disbursement Assistant.
This position is based in Nairobi,
Kenya and does not attract international terms and conditions.
Duties and Responsibilities:
Under the direct supervision of a
Disbursement Officer based in the Bank’s headquarters in Abidjan, the
incumbent, with respect to Bank Group operations in Kenya, will:
Disbursement Transaction Processing:
- Analyze disbursement applications to
determine:
- appropriateness of the request;
- adequacy of supporting documentation;
and
- compliance with contractual documents and Bank
Group policies and procedures;
- Identify irregularities and/or non-compliance,
highlighting circumstances the Banks’ exposure to financial risk for
further investigation;
- Process disbursement applications and update
data as necessary in the Disbursement Management System;
- Reconcile loan/grant accounts against
borrower/beneficiary submissions;
- Engage in regular exchanges (written and
verbal) with borrowers and operations staff on disbursement and project
implementation related issues;
- Respond to questions regarding payments and
disbursement procedures;
- Draft clear and concise correspondence on
disbursement-related issues.
Project Management:
- Liaise with concerned Bank’s departments and
external stakeholders to resolve disbursement issues promptly;
- Monitor borrowers’ utilization of special
account funds, ensuring that the funds are properly accounted for and used
in accordance with Bank rules and procedures;
- Participate in disbursement supervision
missions with particular emphasis on application preparation and use of
special accounts and statements of expenditures;
- Contribute to improving efficiency of
disbursement operations by ensuring that records and reports are properly
maintained and updated at all times;
- Participate in technical discussions and loan
negotiations to ensure that disbursement arrangements are compliant with
Bank Group disbursement policies;
- Participate in the review of project documents
such as Project Concept Notes, Appraisal Reports, Country Strategy Paper
and Project Completion Reports, and provide input to supervisors.
Capacity Building / Client Support
- Participate in training of Bank staff and
borrowers on disbursement policies and procedures;
- Participate in the design of materials for
disbursement seminars and workshops;
- Respond to questions regarding disbursement
procedures;
- Perform client support activities associated
with the payment process.
Departmental / Divisional Tasks
- Participate in field office/divisional task
forces;
- Identify issues relating to disbursement
policies, procedures and guidelines and recommend appropriate actions or
enhancements;
- Identify and recommend changes to disbursement
systems, policies and procedures to promote timeliness, accuracy and
efficiency in processing while maintaining appropriate internal controls;
- Participate in new systems development and
user testing;
- Undertake ad-hoc assignments at the discretion
of the Disbursement Officer, Division Manager and Regional Director.
Selection Criteria: (including
desirable skills, knowledge and experience)
- A Bachelor’s degree or its equivalent in
Accounting and at least six (6) years of direct relevant experience in
accounting.
- Audit experience would be an advantage;
- Good understanding of basic general accounting
concepts and principles, and their application;
- Analytical skills, with strong numerical
ability, and attention to detail;
- Good interpersonal and communication skills;
- Fluency in English is must. Candidates who
also communicate in French will be at an advantage;
- Competence in the use of standard MS Office
software (Word, Excel, PowerPoint, Project).
- Knowledge of SAP would be an advantage.
Only applicants who fully meet the
Bank’s requirements and are being considered for interview will be
contacted.
Applicants will only be considered if
they submit an online application, and attach a comprehensive Curriculum Vitae
(CV). The President, AfDB, reserves the right to appoint a candidate a lower
level.
The Development Bank is an equal
opportunities employer and female candidates are strongly encouraged to apply.
http://www.afdb.org
